QuestionsandAnswersforRFQ 9523ZY20-Q-0039 CAFM - reposted to provide public access.pdf

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9523ZY20Q0039

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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CFTC-FMB

WASHINGTON DC 20581

1155 21ST STREET NW

THREE LAFAYETTE CENTER

COMMODITY FUTURES TRADING COMM

07/08/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/25/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Continuation Page(s)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

CHRISTINE PARK

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

07/08/20

RFQ 9523ZY20Q0039 A0001

CONTINUATION PAGE

The purpose of this amendment is to provide answers to questions received in response to the solicitation in addition to the following clarification:

1. The Combined Synopsis/Solicitation notice stated:

“The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 effective May 6, 2020.”

This statement is replaced with the following:

“The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective July 2, 2020.”

Questions and Answers are as follows:

1. What company is the current incumbent?

The prime contractor for CFTC’s existing CAFM contract is Jones Lang LaSalle Americas, Inc.

2. Will there be an extension to the deadline for responses?

No, there is no change to the response deadline of July 16, 2020 at 10:00AM ET.

3. Can you please identify the current CAFM system in place today that was implemented in 2009?

iOffice.

4. Do you require a project management solution to manage major space expansions? Do you manage space expansions by programs with multiple projects and milestones, or by individual projects with tasks?

No, a project management solution is not required. Space Expansion is managed by individual projects with tasks.

5. Do you require Budget planning and Fund Management to support major space expansions in the future?

No, the budget planning and fund management is done internally within the CFTC.

6. Do you work with third party contractors, architects to design and build major space expansions?

Currently all design and build activities are managed by GSA.

7. Are you using AutoDesk Revit today or anticipate using in the future?

No.

8. What CADD program are you currently using for to manage your drawings?

AutoCAD.

9. On Average, how many layers does each CADD file contain?

10.

10. How many departments / Divisions are within CFTC?

There are approximately 15 Offices/Divisions. A few of the Offices go down 2 more levels to include Branches and Sections. There could be 10 branches and/or up to 15 sections.

11. How Many moves are generated per month?

In the past 12 months there were 220 moves, 255 new employees, and 362 exits for a total of 837 annual transactions processed in CAFM.

12. Does an employee have the ability to generate a request to move? How many employees can generate a request? Or is the move process generated by a manager?

No, approved move requests are funneled through two users to be input into CAFM.

13. Does CFTC chargeback for space along with tracking occupancy and utilization per department?

14. How often do you plan for space needs or ‘What If’ scenarios?

Major moves are typically planned using “what if” scenarios 2 - 4 times a year. Minor moves are planned using “what if” scenarios 4 - 6 times a year.

15. Can you please additional information on the user permissions, and number of users by

• Employees (Self Service Limited Access to generate a request)

a. 0

• CADD Drafter users

a. 2

• Managers (occasional users)

a. 25

• Space Planners (Regular users)

a. 10

• Admin Users

a. 2

16. Can you please identify any Applications you anticipate connecting / integrating to? (ie:

HR System). Please identify uni or bi- directional?

None.

17. Does CFTC require a VPN IPSec Tunnel?

END OF AMENDMENT A001 TO RFQ 9523ZY20Q0039