RFQ863 - Attachment - 5 - Contract Discrepancy Notice - Road Widner.docx

This is a Contract Discrepancy Notice form issued by the Idaho Department of Transportation (ITD) for the Road Widener project (Contract No. TBD, RFQ863). The document serves as a formal mechanism for ITD to communicate performance deficiencies identified during contract monitoring, distinguishing between discrepancies that require contractor response and observations that are areas of concern not requiring mandatory response. The form provides a structured template for documenting non-compliance issues, including detailed descriptions of discrepancies, contract references, required corrective actions, and contractor resolutions with estimated completion dates.

The Contract Discrepancy Notice establishes a formal remediation process whereby the ITD Contract Monitor evaluates contractor responses through acceptance, partial acceptance, or rejection options, with signatures required from both the contractor and contract monitor at multiple resolution stages. The document includes sections for optional contractor responses to observations and requires the contract monitor to provide written justification for any rejection or partial acceptance determinations. The form also indicates anticipated follow-up dates for monitoring resolution compliance. This notice format ensures accountability and documented compliance tracking throughout the contract performance period, with an image referenced (image1.png) providing visual documentation of the identified discrepancy.