RFQ803 - Attachment 1 - Reinforcing Bar.docx

IDAHO TRANSPORTATION DEPARTMENT

RFQ803

REINFORCING BAR (Rebar)

GENERAL INFORMATION

1. Purpose The Idaho Transportation Department (ITD) is requesting quotes for the purchase of reinforcing bar (Rebar) as further detailed below.

2. Solicitation Contact The contact for this RFQ is:

Name: Denise Cooley, PPS-CPPB Email: denise.cooley@ITD.IDAHO.GOV (preferred method of contact)

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. Requirements and Specifications See Section 1 (below)– Requirements & Specifications See Attachment 2 – Price Sheet See Attachment 3 – Signature Page

5. Quote

5.1. Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission: IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

5.2. Email:

Send an email to the Solicitation Contact (see Section 2-above) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 – Price Sheet;

Attachment 3 – Signature Page;

Reinforcement shop drawings and;

Material certificates for reinforcing bar.

7. Award

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

ATTACHMENT 1 – REQUIREMENTS AND SPECIFICATIONS

Section 1 - Requirements

1. Warranty

1.1 Manufacturer standard warranty must cover the Rebar for American Society for Testing and Materials (ASTM) ASTM.ORG requirements and;

1.2 Vendor must warrant, to the original purchaser only, that Rebar will be free from substantial defects in materials, manufacturing, and design, and when used in accordance with the design limits and the structural, technical, and environmental specifications.

2. Acceptance

2.1. Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Exhibit 1 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 5, Invoicing.

2.2. Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Exhibit 2 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing shall not occur until non-compliance has been corrected.

2.3. Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further Cure actions.

2.4. In addition to any remedies available to the State under law or equity, the State may at its sole discretion require one (1) or more of the following Cure actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 3, Termination and Cure, in addition to any remedies imposed by the State.

2.5. If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

3. Termination and Cure

3.1. See State of Idaho Contract Terms and Conditions in the Terms Tab in IPRO Powered by Luma.

4. Delivery

4.1. Delivery is desired within 56 calendar days after ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver the Rebar to the location listed below by the desired delivery date or the date provided on Attachment 2 – Price Sheet if determined to be in the best interest of the State of Idaho. ITD will be responsible for the unloading of the Rebar.

4.2. Delivery must be made Monday through Friday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by ITD.

4.3. Delivery Location:

Soda Springs Equipment Shed

1611 SODA PLANT POWER PLANT RD

SODA SPRINGS, IDAHO 83276

5. Invoicing

5.1. The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified (below) on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

5.1.1. Purchase Order Number;

5.1.2. Invoice Number and Date;

5.1.3. Contractor Contact Information and;

5.1.4. Itemization of Property delivered and accepted – description, quantity, unit of measure, unit price, and total invoice amount.

5.2 Invoices must be submitted electronically to:

HQAP@ITD.IDAHO.GOV

REINFORCING BAR

Section 2 – Specifications

The Rebar must meet the minimum specifications provided and must be new, not used and include reinforcement shop drawings and material certificates.

Group 1

1. Imperial Bar size five (#5) – Grade 60;

2. Must meet ASTM https://www.astm.org/A615 Standard Specification for Deformed and Plain Carbon-Steel Bar;

3. Must be epoxy coated and meet ASTM Standard specifications for epoxy-coated rebar and;

4. Must be twenty (20) foot straight lengths to be cut and/or bent (if applicable) as per detailed drawing below and;

5. Shop drawings must be included in quote submittal.

Group 2

1. Imperial Bar size five (#5) – Grade 60;

2. Must meet ASTM https://www.astm.org/A615 Standard Specification for Deformed and Plain Carbon-Steel Bars and;

3. Must be cut to twenty (20) foot lengths and bent (if applicable) as per drawing below and;

4. Shop drawings must be included in quote submittal.

Group 3

1. Imperial Bar size four (#4) – Grade 60;

2. Must meet ASTM https://www.astm.org/A615 Standard Specification for Deformed and Plain Carbon-Steel Bars and;

3. Must be cut to twenty (20) foot lengths and bent (if applicable) as per drawing below and;

4. Shop drawings must be included in quote submittal.

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