RFQ736 - Attachment - 5 - Contract Discrepancy Notice.docx
DOCX document 85 KB Posted
- Attached to
- Power Lift Gates
- Solicitation number
- 736
- Issued by
- Idaho
About this file
This is a Contract Discrepancy Notice document related to an Idaho state procurement for Enterprise Password Management Software products, referenced as RFQ736. The notice addresses discrepancies identified in the solicitation process for this cybersecurity software acquisition. The original solicitation was posted on January 9, 2025, with proposals due on January 23, 2025, providing potential vendors approximately two weeks to prepare and submit comprehensive proposals meeting the state's technical and operational requirements.
The document serves to formally notify all interested vendors of identified inconsistencies or errors within the original request for quotation documentation that require clarification or correction. This type of notice is critical to ensure all bidders are operating under the same accurate information and have equal opportunity to submit competitive proposals. The Contract Discrepancy Notice allows the procuring agency to provide official guidance on how to interpret or proceed with the solicitation requirements, thereby maintaining procurement integrity and transparency. Specific pricing terms, set-asides, and incumbent vendor information are not detailed in this attachment, though vendors responding to this opportunity will need to demonstrate experience in enterprise-level cybersecurity solutions and provide technical specifications suitable for implementation across state agency systems.
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Text version
RFQ736 - Attachment 5 - Contract Discrepancy Notice
| Contract No: |
| TBD |
| Contract Name: |
| Power Lift Gates |
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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