RFQ736

POWER LIFT GATES

GENERAL INFORMATION

1. PURPOSE

The Idaho Transportation Department (ITD) is requesting Quotes from Vendors for the purchase and installation of five (5) aluminum power lift gates (Gates) in detailed below in this solicitation.

2. SOLICITATION CONTACT

Doug Buswell Contracting and Grants Officer Phone: 208-772-8077 Email: Doug.Buswell@itd.idaho.gov (Preferred Method of Contact)

3. RESTRICTIONS ON COMMUNICATIONS

From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. REQUIREMENTS AND SPECIFICATIONS

See Attachment 1 – Requirements & Specifications – Power Lift Gates See Attachment 2 – Price Sheet See Attachment 3 – Signature Page

5. Quote Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 - Price Sheet Attachment 3 - Signature Page Equal documentation if required

Documentation that demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 1 – Requirements and Specifications –Lift Gates - Section 2 Specifications)

7 AWARD

Though it is not mandatory to submit your Quotation electronically via IPRO powered by LUMA, all vendors participating in a solicitation issued through IPRO must establish an account in the LUMA system (even if submitting a quote via email, courier, fax, or other method outside of LUMA). It is free to establish an account and only takes a few minutes of your time.

ATTACHMENT 1 – REQUIREMENTS & SPECIFICATIONS

RFQ736

SECTION 1 – REQUIREMENTS

1. BRAND NAME

The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

1. SPECIFICATIONS

The Gates must meet the minimum specifications provided in Attachment 1, Section 2 – Specifications, and be the latest model of the manufacturer's current standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide a complete and functional product must be included. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacture’s standard unless otherwise specified in this RFQ.

Gates must be complete when delivered to ITD with all accessories and equipment in place or furnished. All equipment and accessories must be installed as per the manufacture’s specifications and must be ready for continuous operation at the time of delivery.

1. WARRANTY

Warranty of the Gates must be for a minimum period of two (2) years after Acceptance as outlined in Section 1, (Line 4). Warranty must include all parts, labor, travel expenses and freight to replace a defective warranted item. All warranty work must be complete within fourteen (14) calendar days after receipt of notice from ITD. Contractor understands that Warranty must include statewide travel to repair any related failures and/or designate a factory authorized repair facility in that part of the state. No additional charges will be allowed. All fees including pickup and delivery will be included with the warranty.”

1. ACCEPTANCE

Acceptance will occur thirty (30) calendar days after the ITD owned vehicles with the installed lift gates are delivered as outlined in Section 1, (Line 6) unless ITD notifies the Contractor in writing that said items are not within specification of this RFQ.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within fourteen (14) calendars days after notification from ITD, at no additional cost to ITD.

If approved by ITD, the Contractor may correct discrepancies on-site at ITD’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor; tools, parts, supplies, travel expenses and worksite clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

1. Pick Up, Installation and Delivery The Contractor must complete installation of the Gates order within thirty (30) calendar days after the awarded contractor takes delivery of the vehicle(s). At the time the contractor picks up the vehicle(s) the contractor will provide and sign a predelivery inspection form.

Note: Due to recent supply issues, the thirty (30) day period will begin when all vehicles and products have been delivered either to ITD and/or the Contractor. If there are any delays, Contractor must submit the justification to ITD in writing.

Contractor located within twenty-five (25) miles of the location listed below, may choose to drive or transport vehicles to and from the Contractor’s installation facility. Once the installation has been completed, Contractor will deliver back to ITD.

Contractor located beyond twenty-five (25) miles, and no further than one hundred and sixty-five (165) miles from the location listed below, will transport (not drive) vehicles to and from Contractor’s installation facility. Once the installation has been completed, Contractor will deliver back to ITD at no additional cost to ITD.

All expenses related to transporting ITD vehicles to and from the Contractor’s installation facility, including risk in transit, are the responsibility of the Contractor and must be included in its fully burdened price.

Pickup and delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/state-holidays/), unless otherwise approved by ITD.

Vehicles will be delivered back to ITD clean and free of any trash or packing supplies. (No exceptions)

Pickup and Delivery Location:

ITD Headquarters – 3311 W. State St., Boise, ID 83703

1. SPECIAL TERMS AND CONDITIONS

In addition to the standard insurance requirements, the Contractor must maintain Garage Keepers Liability Insurance with a limit of not less than $100,000 per vehicle, per occurrence.

1. INVOICING

The Contractor must submit its invoice within thirty (30) calendar days after Acceptance to the billing contact identified on each Order. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

1. Contract Name and Order Number;

1. Invoice Number and Date;

1. Contractor Contact Information;

1. Itemization of Property (description, quantity, unit of measure, unit price, and total price) AND

1. ITD Purchase Order (PO) number

1. Vehicle Identification Number (VIN)

1. ITD unit number (License plate)

1. Mileage documented at time of pick up and at time of delivery.

Email invoices to: HQFLEET@itd.idaho.gov

SECTION 2 – SPECIFICATIONS

RFQ736

Tommy Gate model G2-60-1342-EA38 or equal installed and at a minimum must consist of the following:

Lift Gate One thousand three hundred (1300) - pound capacity;

Load area fifty five (55) inches X thirty eight (38) inches aluminum tread plate platform, with six (6) inch taper;

Dual hydraulic cylinders;

Platform torsion assist spring;

Pump, cylinder and electrical enclosure;

Recessed control box;

Transfer and recalibrate (Original Equipment Manufacturer) OEM rear camera and backup sensors and;

Must include stop/tail/turning/reverse and license plate (Light Emitting Diode) LED light kit.

Electrical All necessary electrical wiring for a fully functional liftgate;

Electrical wiring must be securely fastened and located away from all pinch points;

Electrical wiring must be clamped and held in place using stainless steel rubber-insulated, bolt-on cushion clamps;

Electrical wiring must be pass through bulkheads must be protected with either rubber or neoprene bulkhead wire protectors and/or body grommet type insert and;

Electrical wiring and components (relays, fuses and/or breakers) must be heavy duty marine grade quality. Location of these items must be described in an electrical schematic provided with each vehicle.

Cabling Must be multi-conductor marine cable;

Must be adequate size to handle the anticipated loads of all electrical components. All cabling must be uninterrupted and complete with no splice;

All wires and/or cable terminal ends must be crimped, soldered, and sealed with polyolefin heat shrink tubing. Scotch-Loc fasteners, crimp butt connectors, and wire nuts are not acceptable for any connections;

Weather pack connections must be protected with dielectric grease and;

Wire to lamps must be stress relieved within six (6) inches of the lamp.

Switches Must be sealed and weather tight.

exisitng tail gate Contractor must remove factory installed tailgates and bumpers from ITD trucks and place them in the bed of the truck to be returned to ITD. All hardware will be boxed and placed in truck bed. Items must be bubble wrapped to protect from damage during transport.

itd supplied vehicle identification Two thousand twenty-five (2025) FORD F350 Long-bed 4x4 Trucks.

T03166 T03151 T03153 T03155 T03598

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