Cover Letter Bread.pdf

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U.S. Department of Justice

Federal Prison System

Federal Correctional Institution

1299 Seaside Avenue

Terminal Island, California 90731

March 12, 2009

RE: RFQ 61402-0011-9, Bread, Federal Correctional Institution, Terminal Island

California

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of

Prisons, for the acquisition of Subsistence Products for the Federal Correctional Institution, Terminal Island, California. This package contains all necessary information for submitting a quote. Please read all of the information carefully. Failure to comply with instructions may result in the offer being considered non-responsive.

All potential quoters are advised that this solicitation includes the clause at FAR 52.2 12-4

Contract Terms and Conditions Commercial Items. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database at http://www.ccr.gov. In conjunction with required registration in the CCR database, prospective contractors shall also complete electronic annual representations and certifications at http://orca.byn.gov. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Quoters shall include their Data Universal Numbering System DUNS number in Block 1 7a of the Standard Form 1449, in accordance with FAR 52-212.1j. The Contracting Officer will verif5t

CCR and ORCA registrations, prior to award, by entering the potential awardee's DIIJNS number into the respective database.

Quotes are advised the Government shall award these items by line item to the lowest responsive/responsible business. Line item quantities are for delivery as required by FCI

Terminal Island, CA. Please quote only those items specified. Do not change the item description or the unit of issue.

ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT

REJECTING PART OR ALL OF THE BID SUBMITTED.

Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.

All responsible sources are encouraged to submit a written offer which will be considered for award.

Offers are due in this office no later than March 25, 2009, 3:00 p.m. local pacific time. Please note NO FAXED OFFERS. The postal mailing address is: Federal Correctional Institution, Attn: Christine Coello, Contract Specialist, 1299 Seaside Avenue, Terminal Island, CA

90731. Hand delivery or express mail to the same address listed above. Emailed submissions are not accepted.

Quotes must be received in this office no later than the time specified as the deadline for receipt of quotes. Quotes received afier the quote deadline will be handled in accordance with FAR

52.212-1f. The anticipated date of award is April 1,2009.

Required Delivery are specified for each line item. *Please note: Award is fill or kill. If not delivered by specified date, all remaining items shall be terminated for default. No items will be accepted after the delivery date. Extended delivery dates will not be authorized.

All items should be delivered to:

Federal Bureau of Prisons

PCI Terminal Island

1299 Seaside Avenue

Terminal Island, CA

Warehouse

NO PARTIAL ORDERS. ALL AWARDED ORDERS SHALL BE DELIVERED TO FCI

TERMINAL ISLAND'S WAREHOUSE ON THE SAME DAY.

Orders should be delivered to the warehouse Tuesday - Friday from 7:00 a.m. to 2:30 p.m. If you have questions regarding delivery contact the Warehouse at 310 732-5545.

Prospective offerors are also cautioned against discussing the preparation of their quote or any technical questions with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer in writing via fax at 310 732-5334.

Email or phone inquiries will not be responded to.

All faxed questions received will be considered and responses provided, when possible.

Sincerely, I/S/I

Christine Coello, Contract Specialist

Attachment as noted

Federal Bureau of Prisons

Terminal Island

1299 S. Seaside Avenue

Terminal Island, CA 90731

Electronic Fund Transfer/Contractor Registration Form

Company Name:

Tax Identification Number:_____________

Bank Name:_____________________

Account Number:___________________________

Bank Routing Number:____________________

CENTRAL CONTRACTOR REGISTRATION CCR:

httpi/www.ccr.gov

DUN & BRADSTREET NUMBER DUNS________

CCR REGISTERED: YES___ NO___

Request Information By:

*Return with Solicitation/Request for Quotation*

**please contact the Contracting Office at 310-732-5238 for any concerns regarding this request* *