RFQ580410318002038_Mar_31_25_solicitation_doc.pdf
PDF 46 KB Posted
- Attached to
- Zika Emergency Readiness Training and Exercise
- Solicitation number
- RFQ580410318002038
- Issued by
- Greene County, Jackson County, St. Louis County, Kansas City, Missouri
About this file
This document is a Request for Quote (RFQ) issued by the Missouri Department of Health and Senior Services (DHSS) for Regional Zika Virus Emergency Readiness Training and Exercises (ZERTE). The RFQ seeks comprehensive conference services for three separate events in St. Louis, Kansas City, and Springfield, targeting Local Public Health Agencies and Public Works Agencies. The solicitation covers detailed requirements including 24 standard guest rooms per night, meeting rooms for 39 attendees, audiovisual equipment, meals, beverage breaks, exhibit space, and parking. The solicitation was posted on March 14, 2018, with responses due by March 29, 2018, and conferences scheduled between May and June 2018.
The procurement is funded through a United States Centers for Disease Control and Prevention (CDC) grant under Funding Opportunity Announcement CDC-RFA-TP16-1602, with the goal of developing community-based readiness, response, and recovery plans to reduce Zika virus and mosquito-borne disease transmission. Vendors can submit responses electronically through the MissouriBUYS system or via hard copy to the Department of Health and Senior Services. The RFQ is open to all vendors and requires detailed unit pricing for each service component across the three metropolitan areas. No specific set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information are mentioned in the documentation.
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Text version
Solicitation Number: RFQ580410318002038
Zika Emergency Readiness Training and Exercise
Request for Quote (RFQ)
DHSS - Dept of Health/Senior Serv
March 14, 2018 - March 29, 2018
Page:2
General Header Information
RFQ580410318002038
No. RFQ580410318002038 Title: Zika Emergency Readiness Training and Exercise Start Date: March 14, 2018 at 5:00:00 PM CDT End Date: March 29, 2018 at 4:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Regional Zika Virus Emergency Readiness Training and Exercises
(ZERTE) are being held for Missouri Local Public Health Agencies (LPHA) and local Missouri Public Works Agencies (PWA) to develop a community-based readiness, response, and recovery plan that contains mission areas and associated activities intended to reduce transmission of Zika virus and other mosquito-borne diseases. Participants from the various agencies may be Administrators, Environmental Public Health Specialists, Emergency Preparedness Planners, and government agency Pesticide Applicators. A total of three ZERTE conferences are planned in the three largest Metropolitan statistical areas in the State of Missouri: (1) St. Louis; (2) Kansas City; and (3) Springfield. The conference is sponsored by the Missouri Department of Health and Senior Services and funded through the United States Centers for Disease Control and Prevention under Funding Opportunity Announcement CDC-RFA-TP16-1602.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: DHSS - Dept of Health/Senior Serv
Ralph Poettgen 920 Wildwood Jefferson City MO, 65109 United States Tel: 573-751-6020 Fax: 573-522-9052 Ralph.Poettgen@health.mo.gov
Contact Details: If you have any questions, please contact:
Ralph Poettgen 920 Wildwood Jefferson City MO, 65109 United States Tel: 573-751-6020 Fax: 573-522-9052 Ralph.Poettgen@health.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFQ580410318002038
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFQ. Vendors should fill out and sign any exhibits that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This quote has no questions defined.
RFQ580410318002038
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Department of Health and Senior Services, Procurement Unit, PO
Box 570, Jefferson City, MO 65102-0570, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFQ exhibits (e.g., Exhibit 1 through Exhibit 2, ) including Pricing Pages
Page:5
Documents:
Zika Emergency Readiness Training.pdf
Page:6
Item Specifications
Kansas City Area
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Standard Guest Room
Night before the
Conference, May 16, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, May 16, 2018
Description: Standard Guest Room with 1 or 2 beds, the night before May 16, 2018. (24 Guest Rooms)
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Standard Guest Room
Night before the
Conference, May 22, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, May 22, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before May 22, 2018.
3 Standard Guest Room
Night before the
Conference, May 23, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, May 23, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before May 23, 2018.
4 Standard Guest Room for the Night of May 17, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of May 17, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of May 17, 2018.
5 Standard Guest Room for the Night of May 23, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of May 23, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of May 23, 2018
6 Standard Guest Room for the Night of May 24, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of May 24, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of May 24, 2018.
Page:7
Kansas City Area
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
7 Standard Guest Room
Night before the
Conference, June 5, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, June 5, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 5, 2018.
8 Standard Guest Room
Night before the
Conference, June 6, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, June 6, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 6, 2018.
9 Standard Guest Room
Night before the
Conference, June 12, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, June 12, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 12, 2018.
10 Standard Guest Room for the Night of June 6, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 6, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 6, 2018.
11 Standard Guest Room for the Night of June 7, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 7, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 7, 2018
12 Standard Guest Room for the Night of June 13, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 13, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 13, 2018
13 Standard Guest Room
Night before the
Conference, June 13, 2018 each 24.00
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Standard Guest Room Night before the Conference, June 13, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 13, 2018
14 Standard Guest Room
Night before the
Conference, June 20, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, June 20, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 20, 2018
15 Standard Guest Room
Night before the
Conference, June 27, 2018 each 24.00
Item Specification for Standard Guest Room Night before the Conference, June 27, 2018
Description: Standard Guest Room with 1 or 2 beds for the night before June 27, 2018.
16 Standard Guest Room for the Night of June 14, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 14, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 14, 2018
17 Standard Guest Room for the night of June 21, 2018 each 6.00
Item Specification for Standard Guest Room for the night of June 21, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 21, 2018
18 Standard Guest Room for the Night of June 28, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 28, 2018
Description: Standard Guest Room with 1 or 2 beds for the night of June 28, 2018
19 Continental Breakfast each 39.00
Item Specification for Continental Breakfast
Description: Continental Breakfast-Price per person per meal
20 Pre-Order Box Lunch each 39.00
Page:9
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Pre-Order Box Lunch
Description: Pre-Order Box Lunch - Per person per meal
21 Morning Beverage Break each 39.00
Item Specification for Morning Beverage Break
Description: Morning Beverage Break - Per person per break
22 Afternoon Snack Break each 39.00
Item Specification for Afternoon Snack Break
Description: Afternoon Snack Break - Per person per break
23 Coffee with Amenities gallon
(us); per day
2.00
Item Specification for Coffee with Amenities
Description: Coffee with Amenities - 2 gallons total - Regular and Decaffeinated coffee for 39 people, all day of conference, including half & half and sugar with sugar substitutes.
24 Iced Tea gallon
(us); per day
3.00
Item Specification for Iced Tea
Description: Iced Tea - Per Gallon Consumed, 25 Meeting Room and
Equipment each 1.00
Item Specification for Meeting Room and Equipment
Description: Meeting Room for 39 People Equipped with 2 Lapel Wireless Microphones, 2 large Projection Screens, 2 Projectors, and 1 AV Cart, and 1 Podium and 1 Conference table for the
Speaker's Area. Quote total price for all items.
26 Additional Meeting Room
Equipment each 1.00
Item Specification for Additional Meeting Room Equipment
Description: Discount for Additional Meeting Room Equipment
27 Exhibit/Booth each 1.00
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Exhibit/Booth
Description: 1 Exhibit/Booth in Meeting Room
28 Parking each 1.00
Item Specification for Parking
Description: Parking for 39 Vehicles for 2 days - Price per Vehicle per Day
Page:11
Springfield Area
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Standard Guest Room
Night before the
Conference, May 16, 2018 each 24.00
2 Standard Guest Room
Night before the
Conference, May 22, 2018 each 24.00
3 Standard Guest Room
Night before the
Conference, May 23, 2018 each 24.00
4 Standard Guest Room for the Night of May 17, 2018 each 6.00
5 Standard Guest Room for the Night of May 23, 2018 each 6.00
6 Standard Guest Room for the Night of May 24, 2018 each 6.00
7 Standard Guest Room
Night before the
Conference, June 5, 2018
Page:12
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
8 Standard Guest Room
Night before the
Conference, June 6, 2018 each 24.00
9 Standard Guest Room
Night before the
Conference, June 12, 2018 each 24.00
10 Standard Guest Room for the Night of June 6, 2018 each 6.00
11 Standard Guest Room for the Night of June 7, 2018 each 6.00
12 Standard Guest Room for the Night of June 13, 2018 each 6.00
13 Standard Guest Room
Night before the
Conference, June 13, 2018 each 24.00
Page:13
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
14 Standard Guest Room
Night before the
Conference, June 20, 2018 each 24.00
15 Standard Guest Room
Night before the
Conference, June 27, 2018 each 24.00
16 Standard Guest Room for the Night of June 14, 2018 each 6.00
17 Standard Guest Room for the Night of June 21, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 21, 2018
18 Standard Guest Room for the Night of June 28, 2018 each 6.00
19 Continental Breakfast each 39.00
20 Pre-Order Box Lunch each 39.00
21 Morning Beverage Break each 39.00
Page:14
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
22 Afternoon Snack Break each 39.00
Item Specification for Afternoon Snack Break
Description: Afternoon Snack Break - Per person per break
23 Coffee with Amenities gallon
(us); per day
2.00
Description: Coffee with Amenities - 2 gallons total - Regular and Decaffeinated coffee for 39 people, all day of conference, including half & half and sugar with sugar substitutes.
24 Iced Tea gallon
(us); per day
3.00
25 Meeting Room and
Equipment each 1.00
Item Specification for Meeting Room and Equipment
Description: Meeting Room for 39 People Equipped with 2 Lapel Wireless Microphones, 2 large Projection Screens, 2 Projectors, and 1 AV Cart, and 1 Podium and 1 Conference table for the
26 Additional Meeting Room
Equipment each 1.00
27 Exhibit/Booth each 1.00
28 Parking each 1.00
Page:15
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Page:16
St. Louis Area
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Standard Guest Room
Night before the
Conference, May 16, 2018 each 24.00
2 Standard Guest Room
Night before the
Conference, May 22, 2018 each 24.00
3 Standard Guest Room
Night before the
Conference, May 23, 2018 each 24.00
4 Standard Guest Room for the Night of May 17, 2018 each 6.00
5 Standard Guest Room for the Night of May 23, 2018 each 6.00
6 Standard Guest Room for the Night of May 24, 2018 each 6.00
7 Standard Guest Room
Night before the
Conference, June 5, 2018
Page:17
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
8 Standard Guest Room
Night before the
Conference, June 6, 2018 each 24.00
9 Standard Guest Room
Night before the
Conference, June 12, 2018 each 24.00
10 Standard Guest Room for the Night of June 6, 2018 each 6.00
11 Standard Guest Room for the Night of June 7, 2018 each 6.00
12 Standard Guest Room for the Night of June 13, 2018 each 6.00
13 Standard Guest Room
Night before the
Conference, June 13, 2018 each 24.00
Page:18
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
14 Standard Guest Room
Night before the
Conference, June 20, 2018 each 24.00
15 Standard Guest Room
Night before the
Conference, June 27, 2018 each 24.00
16 Standard Guest Room for the Night of June 14, 2018 each 6.00
17 Standard Guest Room for the Night of June 21, 2018 each 6.00
Item Specification for Standard Guest Room for the Night of June 21, 2018
18 Standard Guest Room for the Night of June 28, 2018 each 6.00
19 Continental Breakfast each 39.00
20 Pre-Order Box Lunch each 39.00
21 Morning Beverage Break each 39.00
Page:19
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
23 Coffee with Amenities gallon
(us); per day
2.00
Description: Coffee with Amenities - 2 gallons total - Regular and Decaffeinated coffee for 39 people, all day of conference, including half & half and sugar with sugar substitutes.
24 Iced Tea gallon
(us); per day
3.00
25 Meeting Room and
Equipment each 1.00
Item Specification for Meeting Room and Equipment
Description: Meeting Room for 39 People Equipped with 2 Lapel Wireless Microphones, 2 large Projection Screens, 2 Projectors, and 1 AV Cart, and 1 Podium and 1 Conference table for the
26 Additional Meeting Room
Equipment each 1.00
27 Exhibit/Booth each 1.00
28 Parking each 1.00
Page:20
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