RFQ511976.pdf

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: RFQ 511976 Offers Due By: 10/30/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 333922 – Conveyor and Conveying Equipment Manufacturing –

500 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Kardex Megamat and Onsite Installation Anticipated Subcontract Period of Performance: To Be Determined

ORNL Procurement Representative: Morgan Hale (halemt@ornl.gov)

Summary of Work/Description of Items:

Kardex Megamat and Onsite Installation

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Purchase Order Commercial Product & Services Under the SAT (BSD-CS-2154, dated 09/30/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 09/ 30/2026)

Attachment C Bill of Materials RFQ505415- Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)

Attachment E SCLS Form Exemption from Application of the Service Contract Labor Standards – Certain Services (BSD-CS-2049, dated 08/20/2025)

Special Provisions:

mailto:(halemt@ornl.gov)

FAR 52.211-6 Brand Name or Equal shall apply

Authorized Reseller Requirement The Seller shall be an authorized Reseller of the products or services purchased by this Agreement. All products or services provided by the Seller shall be authorized for sale or use in the U. S. by the original manufacturer.

Important Dates:

Questions: Questions are due on 10/28/2026 by 3:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 10/30/2026.

Thank you, Morgan Hale Procurement Officer Commercial Group, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: halemt@ornl.gov