RFQ461 - Attachment 1 -Snow Pusher- Requirements and Specifications.docx

RFQ461

SNOW PUSHER

GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes from vendors for the purchase and delivery of Snow Pusher, as further detailed.

1 Solicitation Contact The contact for this RFQ is:

Name: Kirk Anderson, Grants Contracts Officer Phone: 208 334 8084 Email: kirk.anderson@ITD.Idaho.gov

2 Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

3 Requirements and Specifications See Sections 1 & 2 4 Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO;

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/and upload all Required Submittals and;

Email Submission:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

5 Required Submittals Attachment 2 – Price Sheet Attachment 3 – Signature Page Warranty documentation and an acceptance letter agreeing to warranty provisions of the Snow pusher.

Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

6 Award Award will be made to the lowest total cost Quote deemed to be the responsive and responsible as provided on Attachment 2 – Price Sheet and Items Section in IPRO powered by LUMA.

The State reserves the right to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ461

SNOW PUSHER

SECTION 1 - REQUIREMENTS

1. Brand Names The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Model & Assembly The snow pusher must be the most current model of the manufacturer's standard production, as offered to commercial trade. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Snow pusher must be furnished. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacturer’s standard unless otherwise specified in this RFQ.

The snow pusher must be assembled and adjusted when delivered. All equipment, including standard and supplemental equipment, must be installed per the manufacturer’s specifications, and serviced and ready for continuous operation at the time of delivery, unless otherwise stated in this RFQ.

Manuals The Contractor must provide one (1) operator’s manual, one (1) parts manual, and one (1) service manual with Snow Pusher at the time of delivery. The manual must be in paper and PDF format. The manuals must cover all systems and component parts.

Warranty

5.1. Manufacturer standard warranty must cover the entire Snow Pusher for a minimum period of one (1) year. Manufacturer standard warranty must cover all defects, with the exception, of normal wear and tear under normal working conditions.

5.2. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Snow Pusher. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved by the ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 8, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Snow Pusher on-site within thirty (30) calendars days, or if the Snow Pusher continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Snow Pusher at no additional cost to ITD.

Authorized Distributor Submitting vendors must be an authorized distributor or manufacturer of Snow Pusher offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Quotes from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

Acceptance Upon receipt, the Snow Pusher will be inspected by the ITD Maintenance Services Manager, or designee, to ensure the Snow Pusher meets the specifications provided by the Contractor in their Quote submission. Acceptance will automatically occur fourteen (14) calendar days after delivery, unless ITD has notified the Contractor in writing that the Snow Pusher do not meet specifications. If ITD determines that the Snow Pusher are not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick-up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor’s expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days from receipt of written notification from ITD;

Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 4 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 11, Invoicing;

Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 5 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing shall not occur until non-compliance has been corrected and;

Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 8, Remedial Action.

Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 9, Termination of Contract, in addition to any remedies imposed by the State and;

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

Termination Of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Terms and Conditions;

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Terms and Conditions;

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date and;

The Contractor’s sole obligation shall be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility shall be to pay for Orders placed prior to receiving (or providing) a written notice of termination.

Delivery Timeline And Location Desired delivery of the Snow Pusher FOB Destination, freight prepaid and allowed to the location below as coordinated with ITD’s contact for delivery within three hundred sixty-five (365) days ARO.

Delivery must be made Monday through Friday, 8:00 am to 4:00 pm local time (per Delivery Location), excluding state of Idaho recognized holidays https://www.idaho.gov/government/state-holidays/), unless otherwise approved by ITD and;

Delivery Location:

ITD District 6, 206 North Yellowstone, Rigby, Idaho 83442 ITD will be responsible for off loading the Snow Pusher.

Delivery contact information will be provided at time of order.

Invoicing The Contractor must submit its invoice, within thirty (30) calendar days after Acceptance, to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission;

The following information must be included with each invoice;

Contract Name and Number;

Invoice Number and Date;

Contractor Contact Information and;

Itemization of Property delivered and accepted – description, quantity, unit of measure, unit price, extended price, and total invoice amount

SECTION 2 – REQUIREMENTS AND SPECIFICATIONS

SPECIFICATIONS

Snow Wolf QuattroPlowHD 170 Snow Pusher (or equal), must include the following;

1. Blade Width – twelve feet (12’);

2. Width in Pusher Position – one hundred seventy inches (170”);

3. Maximum Width – two hundred inches (200”);

4. Width in Backdrag Position – one hundred seventy inches (170”);

5. Clearing Width at Wide Angle – one hundred sixty-four inches (164”);

6. Width in Angled Backdrag Position – one hundred fifty-one inches (151”);

7. Blade Height – thirty-eight inches (38”);

8. Unit Weight – three thousand eighty-five pounds (3385 lb);

9. Moldboard Gauge – ten gauge (10 Ga);

10. Trip Springs – four (4) Extension Springs

11. Moldboard Cutting Edge – three quarter inch by eight inch (3/4” x 8”) Top Punch High Carbon;

12. Angle Rams – three inch by thirteen inch (3” x 13”) Chrome Double Acting Cylinder;

13. Vertical Ribs – ten (10);

14. Moldboard Radius – nineteen inches (19”);

15. Full Down Pressure – Must have (yes);

16. Cross over relief valve – Standard;

17. Wing Thickness – five eights inch (5/8”) Grade fifty (50);

18. Wing Wear Shoes – AR400 Floating Steel;

19. Wing Hinge Pin – one and seven eights inch (1-7/8”) by twenty-nine and three quarters inch (21-3/4”);

20. Double-Acting Wing Cylinder – two- and one-half inch by eight inch (2-1/2” x eight inch (8”).