RFQ~3.docx

State of Oregon

Cover Page Oregon State Marine Board Marine Repair service provider Intermediate Request for Quote (RFQ) S-25000-00008977 Date of Issue: January 2, 2024 Closing Date: January 30, 2024

RFQ S-25000-00008977– Marine Repair Service Provider

Table of Contents

GENERAL INFORMATION

INTRODUCTION

The State of Oregon, acting by and through the Oregon State Marine Board (“Agency”), is issuing this Request for Quote (RFQ) for qualified marine repair service provider(s), for routine use by its Boating Law Enforcement and Boating Facilities programs.

Additional details on the Scope of the goods or services or both are included in the Scope of Work section.

Agency anticipates the award of one (1) Contract from this solicitation. The initial term of the Contract is anticipated to be 3 years with options to renew up to a maximum of 5 years.

SCHEDULE

Responses are due by 5:00 PM on January 30, 2024.

Agency, if awarding a Contract, will notify Offeror which it intends to award a Contract to no later than March 1, 2024.

SCOPE OVERVIEW

SCOPE OF WORK

A successful Contractor will be able to service all aspects of Agency owned boats and Oregon’s marine law enforcement fleet. These services include but are not limited to:

· Inboard marine engine maintenance, repair, diagnostics, and replacement.

· Outboard marine engine maintenance, repair, diagnostics, and replacement.

· Axial flow water jet maintenance, repair, diagnostics, and replacement.

· Boat trailer maintenance, repair, and axle replacement.

· Aluminum fabrication and welding repairs including but not limited to trailers, boat hulls, T-Tops, center consoles, and swim decks.

· Marine electronic installation, repairs, wiring, and diagnostics.

· Steering and throttle control system maintenance, repair, diagnostics, and replacement.

PROCUREMENT REQUIREMENTS AND EVALUATION

MINIMUM OFFEROR REQUIREMENTS

To be considered for evaluation, Offeror must demonstrate how Offeror meets all of the following business requirements:

1. Be registered with the Secretary of State to do business in Oregon.

2. Have an established marine repair facility that can accommodate a minimum of four vessels for service at any given time.

3. Have secured, gated storage for vessels and a closed loop video monitoring.

4. Be able to provide expedited service as needed.

5. Have 5 years of verifiable experience with Hamilton Jet and Kodiak pumps.

6. Provide a list of names for staff members currently employed, who are qualified to perform marine repair. Include years’ experience in marine repair and any applicable trainings completed or certifications held.

7. Provide a list of current, standard hourly rates for labor.

8. Complete the Quote Submission Form (Attachment B) and submit via one of the Quote Submission Options listed below. Responses may be submitted in an alternate format as long as each section is addressed, including a signature from an authorized representative.

9. Complete and submit the Vendor Information and Certification Sheet (Attachment C). Failure to demonstrate compliance with Oregon Tax Laws and sign the Vendor Information and Certification Sheet may result in a finding of non-Responsibility.

SUBMISSION REQUIREMENTS

Offer Content To submit a quote, vendor will complete Attachment A: “Quote Submission Form,” and Attachment B: “Vendor Information and Certification Sheet.” Quotes may be submitted in an alternate format as long as each section is addressed, including a signature from an authorized representative.

Offer Format and Delivery Offeror shall submit Offer via email only, to the dedicated mailbox listed below. Fax submissions or hard copies will not be accepted. Agency will accept only electronic Quotes compatible with MS Office applications and .pdf files. Do not submit .zip, .exe. or .com files. The Quote e-mail subject or reference line must include the RFQ Number and Title, as follows:

Quote to S-25000-00008977, Marine Repair Service Provider Failure to clearly identify the Quote as directed in the subject line may cause misrouting of the Quote and late delivery, resulting in disqualification.

Dedicated mailbox – submit Quotes to (not case sensitive) Randy.Sigman@boat.oregon.gov Offeror is solely responsible for ensuring its Offer is received by the Agency in accordance with the solicitation requirements before Closing. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Offer submitted by any means not authorized may be rejected.

Offer Due Date Offer submissions must be received by 5:00 PM on January 30, 2024.

Offers received after Closing are considered LATE and will NOT be accepted for evaluation.

PROCUREMENT PROCESS

Offer Rejection Agency may reject an Offer for any of the following reasons:

Offeror fails to substantially comply with all prescribed solicitation procedures and requirements, including but not limited to the requirement that Offeror’s authorized representative sign the Offer in ink.

Offeror fails to meet the responsibility requirements of ORS 279B.110.

Offeror makes any contact regarding this solicitation with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.

Offeror attempts to inappropriately influence a member of the Evaluation Committee.

Offer is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFP or Addenda.

AWARD AND NEGOTIATION

AWARD CONSIDERATION

Agency, if it awards a Contract, shall award a Contract to Offeror who provides the best value to Agency, as determined by Agency.

SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Insurance Prior to execution of the Contract, the apparent successful Offeror shall secure and demonstrate to Agency proof of insurance coverage meeting the requirements identified in the solicitation or as otherwise negotiated.

Failure to demonstrate coverage may result in Agency terminating Negotiations and commencing Negotiations with the next highest ranking Offeror. Offeror is encouraged to consult its insurance agent about the insurance requirements contained in Insurance Requirements (Exhibit B of Attachment A) prior to Offer submission.

Taxpayer Identification Number The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

When requested by Agency (normally in an intent to award notice), or When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not make any payment until Agency has a properly completed W-9.

Business Registry If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

OregonBuys Registration If selected for an award, Offeror must register in the State’s eProcurement System, OregonBuys. Only one vendor account may be made per TIN. Offer must complete the registration process by going to the OregonBuys website (https://oregonbuys.gov/bso/) and clicking the blue “Register” button in the top-right corner.

CONTRACT NEGOTIATION

Negotiation After selection of a successful Offeror, Agency may negotiate the Statement of Work.

ADDITIONAL INFORMATION

AUTHORITY AND METHOD

Agency is issuing this solicitation pursuant to its authority under ORS 279A.050.

Agency is using the solicitation method, pursuant to ORS 279B.070 and OAR 125-24-0270.

LIST OF ATTACHMENTS

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