rfq25alwoodv00093.pdf

TABLE OF CONTENTS

WOODVILLE TYLER COUNTY AIRPORT

TXDOT SOLICITATION NO.: RFQ-25ALWOODV

1. REQUEST FOR QUALIFICATIONS SOLICITATION WITH HISTORICALLY UNDERUTILIZED

BUSINESS PARTICIPATION

2. EVALUATION CRITERIA

3. INSTRUCTIONS FOR RESPONDING TO A SOLICITATION IN EGRANTS

TxDOT Solicitation No.: RFQ-25ALWOODV00093

TxDOT CSJ/Project No.: 25ALWOODV

Texas Department of Transportation

Aviation Division

Request for Qualifications (RFQ) for Professional Services

Tyler County, through its agent, the Texas Department of Transportation (TxDOT), intends to engage a qualified firm for professional services. This solicitation is subject to 49 U.S.C. §47107(a)(17) and will be administered in the same manner as a solicitation conducted under Chapter 2254, Subchapter A, of the Texas

Government Code. TxDOT Aviation Division will solicit and receive qualification statements for professional services as described below:

Airport Sponsor: Tyler County, Woodville Tyler County Airport, TxDOT CSJ/Project No.: 25ALWOODV. The

TxDOT Project Manager is Catriona Gomes.

Scope: Prepare an ALP w/ Narrative to include an 18B Obstruction Survey consistent with the latest version of the FAA Master Plan Advisory Circular and other including Standard Operating Procedures, 2.0, 3.0 and 8.0

In accordance with Texas Government Code §2161.252, qualifications that do not contain an up to date "HUB Subcontracting Plan (HSP)" , https://comptroller.texas.gov/purchasing/vendor/hub/forms.php, are non-responsive and will be rejected without further evaluation. In addition, if the Department determines that the HSP was not developed in good faith, it will reject the qualifications for failing to comply with material specifications based on the Request for Qualifications (RFQ).

To assist in your qualification statement preparation the criteria and most recent Airport Layout Plan are available online at:

http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm by selecting “Woodville,Tyler County Airport" http://www.dot.state.tx.us/avn/avninfo/notice/consult/index.htm

Response Procedure:

The successful firm will be selected on the basis of a Response. A prime provider may only submit one Response. If a prime provider submits more than one Response, that prime provider will be deemed non-responsive. The Response must contain the required information, and should address the recommended information, as listed below. Response submissions will be scored accordingly. If the Response is non-compliant with any of the following requirements, the Response may be deemed non-responsive.

1. Qualifications Statement (QS) – The QS shall contain no more than nine 8.5x11-inch single-sided pages.

a. QS Format:

i. Readability – The submitter has latitude in formatting the QS for visual effectiveness. Graphics, tables, photos, and other visual aids are permitted within the nine allotted pages, except that Quick Response (QR) codes or other external link(s) are not permitted. There is no specific font, font size, color, or other formatting requirements, although a font size smaller than 10 is not recommended. Selection committee members may consider legibility and readability when scoring.

Unreadable text will not be considered and may cause the QS to be deemed non-responsive. It is the submitter’s responsibility to provide a legible, readable document.

b. QS Content - It is recommended the QS include:

i. The RFQ number, airport name, name of firm, firm address, email address, telephone number and contact information for key personnel. The response shall also identify each proposed project team member, each proposed member’s time commitment to this project as a percentage of their total work week, and whether the proposed member is an employee of the responding firm or a sub-contractor to that firm.

c. QS Content – For scoring purposes, the QS must include:

i. Information showing the firm’s project understanding and technical approach, including similar project-related experience of the project manager and each task leader responsible for a major work category.

For each project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed.

ii. In addition to individual project-related experience of the project manager and task leaders required under

(ii), list no more than ten relevant projects performed by the responding firm within the last 10 years. This shall include project start date, airport name, location, phone number, and airport contact person’s name, title, and phone number. It shall also include the original project completion time estimate vs. the actual completion time for the cited project, as well as a brief narrative description of the project and whether or not your firm served as the prime or the sub on each project cited.

iii. Proposed Project Schedule: Indicate the number of weeks (not months) necessary to complete the project in accordance with “Proposed Project Schedule” information below.

Respondent must include on the first page of its Response a written certification that the responding Company, or any of its holding companies or subsidiaries, is not

(a) Listed in Section 889 of the 2019 National Defense

Authorization Act;

(b) Listed in Section 1260H of the 2021 National Defense

Authorization Act; or

(c) Owned by the government of a country on the U.S.

Department of Commerce’s foreign adversaries list under 15

C.F.R Section 791.4; or

(d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4.

The Response must be submitted in eGrants following the Submission Procedures at the end of this notice.

Proposed Project Schedule

Based on the published project scope and your technical approach, indicate below the number of weeks (not months) necessary for each phase and total time to complete the project. Some of the basic responsibilities within each planning phase are included for reference. Do not include review time. Assume, however, that your work will require some revision after review, and that the time required to address these comments should be included within your schedule. If time is required for specialized studies, indicate the additional time.

NOTE: This proposed schedule may set the basis for the contract deadlines in the professional services agreement if your firm is selected. A draft contract will be sent out to the selected firm to begin the fee proposal/negotiations phase.

Kick-Off; Establish Goals and Strategic Plan o Conduct target market and SWOT analysis; establish objectives o Strategic vision – Airport vision, mission, and value statements o Create public outreach program with digital component

Phase I: Airport Role and Planning Standards o Update aviation demand forecasts – based aircraft and operations o Determine current and future critical design aircraft o Airfield design and landside hangar/business market assessment

Phase II: Airport Facility and Land Use Alternatives o Evaluate highest and best uses of airport property o Develop airside and landside facility requirements/alternatives o RSA Evaluations

Phase III: Development Plan, CIP, ALP, HHZ, Etc.

o Recommend concept plan and CIP for short- and long-term periods o Height/hazard and land use compatibility o Update Airport Layout Plan (ALP), Final Documents, and Meetings

EVALUATION CRITERIA FOR AIRPORT PLANNING QUALIFICATIONS

1. Capability to perform all of the services required for this project and professional qualifications of key personnel assigned to this project relevant to the work to be performed. (25 points)

Does the consultant have the necessary resources to perform all of the services required (e.g.: planning, surveying, CAD, etc.)? Who are the professionals that will be working on this project on a daily basis and how do their qualifications and experience with general aviation airport planning projects compare with other respondents?

2. Recent experience, within the last ten years, in the development of airport plans comparable to the proposed project. (25 points)

Does the consultant have direct experience developing general aviation airport plans similar to those proposed for this location?

3. Ability to meet the schedules and deadlines of this project and reputation for competence, timeliness, and quality of performance and work product. (25 points)

Does the proposed planning and engineering team have sufficient time to devote to this project in order to meet the schedule submitted in the qualifications? Is the proposed schedule realistic? Does the consultant consistently meet contractual timetables? Has the work performed for other airports been satisfactory?

4. Proposed Technical Approach and Schedule to Accomplish the Project. (25 points)

Does the consultant show specific understanding and familiarity with the particular requirements of this project and how to address them? Is the consultant familiar with relevant planning and engineering? Is the schedule appropriate to accomplish the project?

The completed Response must be received in the TxDOT Aviation eGrants system no later than April 16, 2026, 2:00 PM. (CST).

Firms that wish to submit a response to this solicitation must be a user in the TxDOT

Aviation eGrants system no later than one business day before the solicitation due date.

To request access to eGrants, please complete the Contact Us web form located at http://txdot.gov/government/funding/egrants-2016/aviation.html

The consultant selection committee will be composed of local government representatives. The final selection by the committee will generally be made following the completion of review of Responses. The committee will review all Responses and http://txdot.gov/government/funding/egrants-2016/aviation.html rate and rank each. All firms will be notified, and the top-rated firm will be contacted to begin fee negotiations for the planning and bidding phases. The selection committee does, however, reserve the right to conduct interviews for the top-rated firms if the committee deems it necessary. If interviews are conducted, selection will be made following interviews.

Please contact TxDOT Aviation for any technical or procedural questions at (800)68-

PILOT (74568). For procedural questions, please contact Brandy Schwettmann, Contract

Specialist. For technical questions, please contact Catriona Gomes, Project Manager.

For questions regarding responding to this solicitation in eGrants, please contact the

TxDOT Aviation help desk at (800)687-4568 or avn-egrantshelp@txdot.gov.

Respondents are responsible for checking the TxDOT Aviation website regularly for any changes to the RFQ documents, such as Addenda. Here is a link to the TxDOT Aviation website for your convenience.

http://www.txdot.gov/inside-txdot/division/aviation/projects.html.

mailto:avn-egrantshelp@txdot.gov http://www.txdot.gov/inside-txdot/division/aviation/projects.html

Historically Underutilized Business Participation

1.3.1 Introduction

The Agent is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The Agent encourages the use of Historically

Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means.

Pursuant to Texas Government Code §2161.181 and §2161.182, and the Agent’s

HUB policy and rules, the Agent is required to make a good faith effort to increase

HUB participation in its contracts. The Agent may accomplish the goal of increased

HUB participation by contracting directly with HUBs or indirectly through subcontracting opportunities.

1.3.2 Agent’s Administrative Rules

The Agent has adopted the CPA’s HUB rules as its own. The Agent’s HUB rules are located in Title 43, Part 1, Chapter 9, Subchapter L of the Texas

Administrative Code, and the CPA rules are located in Title 34, Part 1, Chapter

20, Subchapter D, Division 1. If there are any discrepancies between the Agent’s administrative rules and this Request for Qualifications (RFQ), the rules shall take priority.

1.3.3 HUB Participation Goal

The CPA has established statewide HUB participation goals for different categories of contracts in 34 T.A.C. §20.284. In order to meet or exceed the HUB participation goals, the Agent encourages outreach to certified HUBs. Contractors shall make a good faith effort to include certified HUBs in the procurement process.

This contract is classified as a Professional Services contract under the CPA rule and therefore has a HUB Annual Procurement Utilization Goal of 0% per fiscal year.

1.3.4 Required HUB Subcontracting Plan

In accordance with Government Code, Chapter 2161, Subchapter F, each state agency that considers entering into a contract with an expected value of $100,000 or more over the life of the contract (including any renewals) shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract.

In accordance with 34 T.A.C. §20.285(a),(1),(C) of the HUB Rules. State agencies may determine that subcontracting is probable for only a subset of the work expected to be performed or the funds to be expended under the contract. If an http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm https://regulations.justia.com/states/texas/title-43/part-1/chapter-9/subchapter-l/ https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34 https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34 https://www.law.cornell.edu/regulations/texas/34-Tex-Admin-Code-SS-20-284 https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms-2025.pdf agency determines that subcontracting is probable on only a portion of a contract, it shall document its reasons in writing for the procurement file.

The Agent has determined that subcontracting opportunities are probable for this

Request for Qualifications (RFQ). As a result, the respondent must submit an HSP with its proposal. The HSP is required whether a respondent intends to subcontract or not.

In the HSP, a respondent must indicate whether it is a Texas certified HUB. Being a certified HUB does not exempt a respondent from completing the HSP requirement.

The Agent shall review the documentation submitted by the respondent to determine if a good faith effort has been made, in accordance with solicitation and

HSP requirements. During the good faith effort evaluation, The Agent may, at its discretion, allow clarifications or enhancements to information submitted with the

HSP.

If the Agent determines that the respondent’s HSP was not developed in good faith, the HSP will be considered non-responsive and will be rejected as a material failure to comply with the advertised specifications. The reasons for rejection shall be recorded in the procurement file.

1.3.5 CPA Centralized Master Bidder’s List

Respondents may search for HUB subcontractors in the CPA’s Centralized Master

Bidders List (CMBL)/HUB Directory. For this procurement, the Agent has identified the following class and item codes for potential subcontracting opportunities:

NIGP Class/Item Code:

925.03

Respondents are not required to use, nor limited to using, the class and item codes identified above, and may identify other areas for subcontracting.

The Agent does not endorse, recommend or attest to the capabilities of any company or individual listed on the CPA’s CMBL. The list of certified HUBs is subject to change, so respondents are encouraged to refer to the CMBL often to find the most current listing of HUBs.

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

1.3.6 HUB Subcontracting Procedures – If a Respondent Intends to Subcontract

An HSP must demonstrate that the respondent made a good faith effort to comply with the Agent’s HUB policies and procedures. The following subparts outline the items that the Agent will review in determining whether an HSP meets the good faith effort standard. A respondent that intends to subcontract must complete the

HSP to document its good faith efforts.

1.3.6.1 Identify Subcontracting Areas and Divide Them into Reasonable Lots

A respondent should first identify each area of the contract work it intends to subcontract. Then, to maximize HUB participation, it should divide the contract work into reasonable lots or portions, to the extent consistent with prudent industry practices.

1.3.6.2 Notify Potential HUB Subcontractors

The HSP must demonstrate that the respondent made a good faith effort to subcontract with HUBs that have an active HUB certification. The respondent’s good faith efforts shall be shown through utilization of all methods in conformance with the development and submission of the HSP and by complying with the following steps:

1.3.6.2.1 Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. The respondent must determine which portions of work, including goods and services, will be subcontracted.

1.3.6.2.2 Use the appropriate method(s) to demonstrate good faith effort.

The respondent can use either method(s) 1, 2, or 3:

1.3.6.3 Method 1: Respondent Intends to Subcontract with only HUBs:

The respondent must identify in the HSP the HUBs, with an active HUB certification, that will be utilized and submit written documentation that confirms 100% of all available subcontracting opportunities will be performed by one or more HUBs;

1.3.6.4 Method 2: Respondent Intends to Subcontract with HUBs and Non-

HUBs (Meet or Exceed the Goal):

The respondent must identify in the HSP and submit written documentation that one or more HUBs, with an active HUB certification, will be utilized;

and that the aggregate expected percentage of subcontracts with HUBs will meet or exceed the goal specified in this solicitation. Only HUB subcontractors that have an existing contract with the respondent for less than five years may be used to comply with the good faith effort requirements under this method.

When the aggregate expected percentage of subcontracts with HUBs meets or exceeds the goal specified in this solicitation, respondents may also use non-HUB subcontractors; or,

1.3.6.5 Method 3: Respondent Intends to Subcontract with HUBs and Non-

HUBs (Does Not Meet or Exceed the Goal):

The respondent must identify in the HSP and submit documentation regarding both of the following requirements:

• Written notification to minority or women trade organizations or development centers to assist in identifying potential HUBs, with an active HUB certification, of the subcontracting opportunities the respondent intends to subcontract.

Respondents must give minority or women trade organizations or development centers at least seven (7) working days prior to submission of the respondent's response for dissemination of the subcontracting opportunities to their members. A list of minority and women trade organizations is located on the CPA’s website under the Minority and

Women Organization link.

• Written notification to at least three (3) HUB businesses, with an active

HUB certification, of the subcontracting opportunities that the respondent intends to subcontract. The written notice must be sent to potential HUB subcontractors prior to submitting proposals and must include:

o a description of the scope of work to be subcontracted, o information regarding the location to review project plans or specifications, o information about bonding and insurance requirements, o required qualifications and other contract requirements, and o a description of how the subcontractor can contact the respondent.

Respondents must give potential HUB subcontractors a reasonable amount of time to respond to the notice, at least seven (7) working days prior to submission of the respondent's response unless circumstances require a different time period, which is determined by the agency and documented in the contract file;

https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

Respondents must also use the CMBL, the HUB Directory, and Internet resources when searching for HUB subcontractors. Respondents may rely on the services of contractor groups; local, state, and federal business assistance offices; and other organizations that provide assistance in identifying qualified applicants for the HUB program.

1.3.6.6 Written Justification of the Selection Process

The Agent will make a determination if a good faith effort was made by the respondent in the development of the required HSP. One or more of the methods identified in the previous sections may be applicable to the respondent’s good faith efforts in developing and submission of the HSP.

The Agent may require the respondent to submit additional documentation explaining how the respondent made a good faith effort in accordance with the solicitation.

A respondent must provide written justification of its selection process if it chooses a non-HUB subcontractor. The justification should demonstrate that the respondent negotiated in good faith with qualified HUB bidders, and did not reject qualified HUBs, with an active HUB certification, who were the best value responsive bidders.

1.3.7 Method 4: Respondent Does Not Intend to Subcontract

When the respondent plans to complete all contract requirements with its own equipment, supplies, materials and/or employees, it is still required to complete an

HSP.

The respondent must complete the “Self-Performance Justification” portion of the

HSP, and attest that it does not intend to subcontract for any goods or services, including the class and item codes identified in Section I.3.5. In addition, the respondent must identify the sections of the proposal that describe how it will complete the Scope of Work using its own resources or provide a statement explaining how it will complete the Scope of Work using its own resources. The respondent must agree to comply with the following if requested by the Agent:

• Provide evidence of sufficient respondent staffing to meet the Request for

Qualifications (RFQ) requirements,

• Provide monthly payroll records showing the respondent staff fully dedicated to the contract,

• Allow the Agent to conduct an onsite review of company headquarters or work site where services are to be performed, and,

• Provide documentation proving employment of qualified personnel holding the necessary licenses and certificates required to perform the Scope of Work.

1.3.8 Post-award HSP Requirements

The HUB Subcontracting Plan (HSP) shall be reviewed and evaluated prior to contract award and, if accepted, the finalized HSP will become part of the contract with the successful respondent(s).

After contract award, the Agent will provide required HSP reporting guidance, as necessary, to Contractor. The contractor must maintain business records documenting compliance with the HSP, and must submit monthly subcontract reports to the Agent by completing the HUB “Prime Contractor Progress

Assessment Report” and “HUB Subcontracting Plan (HSP) Progress

Compliance Form - 2579”. This monthly report is required as a condition for payment to report to the agency the identity and the amount paid to all subcontractors.

As a condition of award, the Contractor is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the Agents Contract Specialist within

10 days of the contract award.

During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the HUB coordinator will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Contractor must submit an HSP change request for the HUB coordinator review. The requirements for an HSP change request will be covered in the post-award meeting.

When making a change to an HSP, the Contractor will obtain prior written approval from the HUB coordinator before making any changes to the HSP. Proposed changes must comply with the HUB Program good faith effort requirements relating to the development and submission of an HSP.

If the contractor decides to subcontract any part of the contract after the award, it must follow the good faith effort procedures outlined in Section I.3.6 of this

Request for Qualifications (RFQ) (e.g., divide work into reasonable lots, notify at least three (3) vendors per subcontracted area, provide written justification of the selection process, or participate in the Mentor Protégé Program).

For this reason, the Agent encourages respondents to identify, as part of their HSP, multiple subcontractors who are able to perform the work in each area the respondent plans to subcontract. Selecting additional subcontractors may help the selected contractor make changes to its original HSP, when needed, and will allow the Agent to approve any necessary changes expeditiously.

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

Failure to meet the HSP and post-award requirements will constitute a breach of contract and will be subject to remedial actions. The Agent may also report noncompliance to the CPA in accordance with the provisions of the Vendor

Performance and Debarment Program (see 34 T.A.C. §20.585 relating to

Debarment) and (see 34 T.A.C. §20.586 relating to Procedures for Investigations and Debarment) https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=03%2F20%2F2025&recordId=182631 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=03%2F20%2F2025&recordId=182631 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=03%2F20%2F2025&recordId=182632 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=03%2F20%2F2025&recordId=182632

HISTORICALLY UNDERUTILIZED

BUSINESS (HUB)

SUBCONTRACTING PLAN (HSP)

COMPLETION

TxDOT HUB Program

Revised February 2019

Revised February 2019 1

If all (100%) of your subcontracting opportunities will be performed using only HUB vendors, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – Yes, I will be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in Section 2b (Page 1 of 1).

HSP Completion: Method A - Using only HUBs

Revised February 2019 2

Section 1: Respondent and Requisition Information Complete all information requested.

Revised February 2019 3

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the % of the contract you expect to award. (Aggregate percentage should not total 100%)

2c: Yes, if you will only be using HUBs to perform ALL subcontracting opportunities in 2a.

Move on to page 3, Section 4

HSP Method I HSP Completion: Method A - Using only HUBs

Revised February 2019 4

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 5

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 6

If you are subcontracting with HUBs and Non-HUBs, and you meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs in which you do not have a continuous contract in place for more than five (5) years, complete the following:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – Yes, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have do NOT have a continuous contract in place for five (5) years or more, meets or exceeds the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and

HSP GFE Method A (Attachment A) – Complete this attachment for each subcontracting opportunity listed in 2b (Page 1 of 1).

HSP Completion: Method A – Meeting TxDOT’s HUB Goal

Revised February 2019 7

Section 1: Respondent and Requisition Information

Revised February 2019 8

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondent Subcontracting Intentions 2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and the Non-HUBs % of the contract you expect to award.

NOTE: Must meet or exceed HUB goal using HUBs with which you do not have a continuous contract in place for more than five (5) years.

2c: No, to indicate you will NOT be only using HUBs.

2d: Yes, indicating you do NOT have a continuous contract in place for 5 or more years

Revised February 2019 9

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method A (Attachment A)”

Revised February 2019 10

HSP Good Faith Effort – Method A (Attachment A) Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section A-1 List the information requested for the subcontracting opportunity.

Section A-2 Provide all information requested.

Revised February 2019 11

If you are subcontracting with HUBs and Non-HUBs, and you do not meet or exceed the aggregate percentage (HUB Goal) of subcontracting with HUBs, complete the following :

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – Yes, I will be subcontracting portions of the contract (Page 2);

Section 2b – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors (Page 2 and the continuation sheet as needed);

Section 2c – No, I will not be using only Texas certified HUBs to perform all of the subcontracting opportunities listed (Page 2);

Section 2d – No, the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs, which you have a continuous contract in place for five (5) years or less, does not meet or exceed the HUB goal in the solicitation (Page 2)

Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3); and, HSP GFE Method B (Attachment B) – Complete this attachment for each subcontracting opportunity (Page 1 of 1).

HSP Completion: Method B - by Solicitation/Notification

Revised February 2019 12

Section 1: Respondent and Requisition Information

Revised February 2019 13

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Section 2: Respondents Subcontracting Intentions

2a: Yes, I will be subcontracting portions of the contract.

2b: List all the portions of work you will be subcontracting to HUBs and Non-HUBs and the % of the contract you expect to award.

2c: No, to indicate you will NOT be only using HUBs.

2d: No, indicating you do have a continuous contract in place for 5 or more years

Revised February 2019 14

Affirmation Page 3, Section 4

Read, sign and date to affirm the information you provided is true and correct.

Move on to “HSP Good Faith Effort – Method B (Attachment B)”

Revised February 2019 15

HSP Good Faith Effort – Method B (Attachment B), Complete this form for each subcontracting opportunity listed in Section 2(b) of the HSP.

Section B-1: Subcontracting Opportunity Complete the information requested.

Section B-2 : Mentor Protégé Program If you are using your HUB Protégé, mark Yes and continue to Section B-4. HSP God Faith Effort – Method B (Attachment B), Page 2 of 2 IF YOU MARK NO, CONTINUE TO SECTION B-3 and SECTION B-4

Revised February 2019 16

Section B-3: Notification of Subcontracting Opportunity You must comply with Items a, b, c and d.

Retain documentation demonstrating evidence of your good faith effort. You are encouraged to use the Notification Form located at the link provided or included.

a. Allow the HUBs at least seven (7) working days to respond.

The initial day notice is sent is considered “day zero” and does not count as one of the seven (7) working days.

b. List 3 HUBs contacted for subcontracting opportunities.

c. provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response

d. List two trade organizations contacted for these subcontracting opportunities

Revised February 2019 17

HSP God Faith Effort – Method B (Attachment B), Page 2 of 2

Section B-4: Subcontractor Selection

a. Subcontracting opportunity information

b. Enter each selected subcontractor and provide all the information requested.

c. Provide written justification as to why a HUB was not selected for this subcontracting opportunity.

Revised February 2019 18

If you are not subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., equipment, supplies, materials, and/or employees), complete the following in the

HSP:

Section 1 – Respondent and Requisition Information (Page 1);

Section 2a – No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources (Page 2);

Section 3 – Self Performing Justification that explains how your company will fulfill the entire contract with its own resources (Page 3); and, Section 4 – Affirmation that all information and supporting documentation submitted is true and correct (Page 3).

HSP Completion: Self-Performing

Revised February 2019 19

Section 1: Respondent and Requisition Information

Revised February 2019 20

Enter your Company’s name and the requisition #.

(Enter this information on each subsequent page.)

Respondents Subcontracting Intentions Section 2a: No, I will not be subcontracting any portion of the contract.

Move on to Page 3, Section 3

Revised February 2019 21

Section 3: Self Performing Justification In the space provided, list the specific page(s)/section(s) of your proposal response, which explains how your company will perform the entire contract with its own equipment, supplies, materials and/or employees.

Section 4: Affirmation Read, sign and date to affirm the information you provided is true and correct.

Revised February 2019

For the most current HSP go to:

CONTACT INFORMATION

Texas Department of Transportation

Civil Rights Division

125 East 11th St.

Austin, TX 78701

(512) 416-4700

CIV_HUB@txdot.gov www.txdot.gov eGrants Workflow:

RFQ Response eGrants Role:

Subgrantee Administrator (SA)

Subgrantee Staff (SS) eGrants link eGrants help:

https://apps2.dot.state.tx.us/apps/egrants2/logout2.aspx eGrants help desk Monday – Friday 8AM – 4PM CD/ST (excluding state/federal holidays) avn-egrantshelp@txdot.gov or 1-800-687-4568

STEP ROLE ACTIONS NOTES

SA

Go to View Opportunities.

a. Select Apply Now to the opportunity

b. The RFQ Response Menu is opened

Very important to click on the name of the document and not the organization name

Make a note of the opportunity due date to ensure you respond in time

SA/SS

Click on View, Edit and Complete Forms

a. Select RFQ Applicant Form

b. Confirm Project information and address

c. Upload RFQ response

PLEASE MAKE SURE YOU SELECT

THE CORRECT PDF FILE BEFORE

CHANGING STATUS.*

d. Hit Save

You should print the proposal document to a PDF so that it becomes un-editable.

SA

When you are ready to submit your response, click on

"Save and submit to CS review". YOU ARE

DONE

You will get an email saying the response was successfully submitted;

the status must be changed to RFQ

Response in CS Review by the due date and time posted in the solicitation.

04 SA/SS

WAIT UNTIL A SELECTION NOTIFICATION

IS SENT TO YOU

Aviation Division https://apps2.dot.state.tx.us/apps/egrants2/logo

05 SS/SA

AFTER SELECTION NOTIFICATION IS

RECEIVED Log in to view status of response.

Once the scores are verified, TxDOT will move the response to an interview, selected or not selected status of which you can log in to see the status of your response.

The selection notification will refer users to eGrants to view the status of their response. User may also view the

TxDOT website for selection information.

*If the responder posts the incorrect file.

• If status has been changed and the due date for the response has not expired, contact the help desk to ask for the status to be administratively changed back to Response in Process.

• If the incorrect submission was posted, the incorrect file may be deleted, and the correct one posted as long as the status has not been changed to Response in CS Review.

Respondent will need to check the “delete” box and hit save. The page refreshes. Then post the correct submission, save, and change the status.

If you are not set up in eGrants and wish to respond to a posted solicitation, you may contact the aviation help desk for assistance by using the webform available at eGrants Help Desk Form

Some organizations will have many user members.

Each organization should determine which user member will submit the completed submission in eGrants. After the opportunity is selected for the organization, it will no longer appear on any other user’s home page unless the initiating user cancels the response.

https://form.jotform.com/62164883455160