RFQ22004TRS_ Sewer Main Cleaning Inspection..pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES

Public Health Service Indian Health Service Billings Area

PART I

SEWER MAIN CLEANING &

INSPECTION

REQUEST FOR QUOTATION

(RFQ)-22-004-TRS

INTRODUCTION:

Pryor community sewer system (CSS) provides sanitary sewer services to the community of Pryor on the Crow Indian Reservation. The CSS has operated continuously for over 40-years. The system has had overflows due to blockages in sewer mains over the past five years, these blockages are believed to be due to defects in the pipe and or manholes. These defects need to be identified to be incorporated into a repair project.

The Billings Area Indian Health Service in Billings, Montana is acquiring services in accordance with the attached technical specifications associated with Request for Quotation (RFQ)-22-004-TRS for sewer main cleaning and inspection with performance occurring on the Crow Indian Reservation in Pryor, Montana.

The procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures and FAR 37.1, Service Contracts-General.

NOTICE OF INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE

Under the Buy Indian Act, 25 U.S.C. 47, offerors are solicited only from Indian economic enterprises that are also small business concerns. Any acquisitions resulting from this solicitation will be from such a concern. Offerors received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected.

SCOPE OF WORK:

Cleaning 11,600 linear feet of sewer mains and 40 manholes via high pressure washer. Inspection of sewer mains and manholes via closed circuit video in accordance with the attached technical specifications. Preparation of a report describing condition and defects of CSS observed during inspection.

PERIOD OF PERFORMANCE:

Work shall be completed within 90 calendar days from date of award.

WAGE DETERMMINATION:

Service Contract Act Wage Determination No. 2015-5397; Revision No. 17; Dated 03/15/2022 applies to this contract.

DELIVERABLES:

Provide the personnel and equipment needed to clear the sewer mains and manholes and then inspect them via remote video. Provide a report describing the state of the sewer mains and manholes.

TECHNICAL REQUIREMENTS:

All work shall be in conformance with the attached specifications. Reporting of defects and condition for pipelines shall conform to NAASCO pipeline assessment & certification program coding standards.

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to complete the work, including compliance with all existing TERO laws and regulations.

The contractor is required to obtain registration with the Montana Department of Labor and Industry (DLI).

Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect, Helena, Montana 59604-8011. Information on registration can be obtained by calling (406) 444-7734. Contractor is required to have registered with the DLI prior to bidding on this project. All workers employed by the contractor or subcontractors in performance of the work shall be paid wages at rates as may be required by the laws of the Crow Tribe.

PROJECT COMPLETION:

The project is considered complete when the IHS Project Engineer has certified the final inspection, all punch list items are finished, and all required documents and information have been delivered to the homeowner and Project Engineer.

SPECIAL CONSIDERATIONS:

The Work was initially contracted with the Crow Tribe under the authority of the MOA for IHS Project BI11672.

The Tribe is currently unable to fulfill its obligations due to financial difficulties. Due to the amount of time that the resident have been without safe drinking water, the project is to be completed via Government Procurement.

INVOICE SUBMISSION AND PAYMENTS:

The Contractor shall submit its invoice to the Billings Area Office, Billings, Montana 59107. The Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number,

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address: 2900 Fourth Avenue North, Suite 406, Billings, MT 59107.

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Unique Entity ID (UEI) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), database.

Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

PROPOSAL SUBMISSION INSTRUCTIONS:

In order to be considered for award, contractor must be able to submit a bid for all items listed. Offerors must submit the following in order to be considered for award: (1) Three past performances that relate to this type of work; and

(2) Bid Form.

RFQ-22-004-TRS will be awarded as a fixed firm price contract to ONE (1) contractor.

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via electronically no later than 2:00 p.m. MST, on May 30, 2022 by e-mail at Tanya.Schwab@ihs.gov. Please reference the solicitation number in the subject line.

ACCEPTANCE PERIOD:

Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.

TRIBAL REQUIREMENTS and TERO (Tribal Employments Rights Ordinance):

Notice is hereby given that contractors who perform projects within the exterior boundaries of the Crow Agency Indian Reservation, Bighorn County, Montana, must be certified through the TERO Office prior to commencing work. The Contractor is also responsible for payment of any tribal taxes and work permits and compliance with the local tribal employment rights ordinances.

Any questions regarding the above should be directed to the Director, Tribal Employment Rights Office, P.O. Box 159 Bacheeitche Avenue Crow Agency, Montana 59022 (406) 638-3727.

PART II

CONTRACT CLAUSES AND

PROVISIONS

RFQ-21-011-TRS

PART II - CONTRACT CLAUSES AND PROVISIONS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.213-4 Terms and Conditions – Simplified Acquisitions JAN 2022

(Other Than Commercial Items) 52.219-28 Post-Award Small Business Program Representation SEP 2021 52.223-18 Encouraging Contractor Policies to Ban Text Messaging AUG 2011 While Driving 52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014 52.223-2 Affirmative Procurement of Biobased Products Under Service SEP 2013 And Construction Contracts 52.223-6 Drug-Free Workplace MAY 2001 52.225-25 Prohibition on Contracting with Entities Engaging in Certain JUN 2020 Activities or Transactions Relating to Iran-Representation and Certifications 52.232-11 Extras APR 1984 232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.237-2 Protection of Government Buildings, Equipment and Vegetation APR 1984 52.237-3 Continuity of Service JAN 1991 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.243-1 Changes – Fixed-Price AUG 1987 52.249-4 Termination for Convenience of the Government APR 1984 (Services)(Short Form) 52.249-8 Default (Fixed-Price Supply and Service) APR 1984

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION

(HHSAR) CLAUSES

Application of Provisions and clauses is in accordance with 352.101-70.

352.203-70 Anti-Lobbying DEC 2015 352.215-70 Late Proposals and Revisions DEC 2015 352.222-70 Contractor Cooperation in Equal Employment DEC 2015

Opportunity Investigations 352.223-70 Safety and Health DEC 2015 352.224-70 Privacy Act DEC 2015 352.224-71 Confidential Information DEC 2015 352.226-3 Native American Graves and Repatriation Act DEC 2015 352.227-70 Publications and Safety DEC 2015

352.232-71 Electronic Submission of Payments Request FEB 2022 352.237-70 Pro-Children Act DEC 2015 352.237-71 Crime Control Act – Reporting of Child Abuse DEC 2015 352.237-72 Crime Control Act – Requirement for Background Checks DEC 2015 352.237-73 Indian Child Protection and Family Violence Act DEC 2015 352.237-74 Non-Discrimination in Service Delivery DEC 2015 352.239-73 Electronic Information and Technology Accessibility DEC 2015 Notice 352.239-74 Electronic and Information Technology Accessibility DEC 2015

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.204-7 System for Award Management OCT 2018 52.204-8 Annual Representation and Certifications JAN 2022 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-20 Predecessor of Offeror AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and Video NOV 2021 Surveillance Services of Equipment 52.204-26 Covered Telecommunications Equipment of services-Representation OCT 2020 52.209-2 Prohibition on Contracting with Inverted Corporations-Representation NOV 2015 52.215-5 Facsimile Proposals Oct 1997 52.219-1 Small Business Program Representations SEP 2021 52.225-20 Prohibition on Conducting Restricted Business Operations AUG 2009 in Sudan—Certification

PART III

DOCUMENTS; EXHIBITS AND

ATTACHMENTS

ATTACHMENT

NUMBER ATTACHMENT TITLE

A-01 Technical Specifications A-02 Bid Sheet A-03 Wage Rates A-04 Working Drawing A-05 NASSCO’s PACP