RFQ22001430_Oct_28_24_solicitation_doc.pdf

Solicitation Number: RFQ22001430

DOH - Lumber Material Purchase

Request for Quotation (RFQ)

State of Rhode Island

May 20, 2022 - May 27, 2022

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General Header Information

RFQ22001430

No. RFQ22001430 Title: DOH - Lumber Material Purchase Start Date: May 20, 2022 at 10:00:00 AM EDT End Date: May 27, 2022 at 10:00:00 AM EDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Department of Health is seeking lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

Delivery Terms: Free On Board Destination Delivery Notes: Deliver supplies for four (4) chairs to:

Burlingame State Campground 1 Burlingame State Park Road Charlestown RI

Deliver supplies for three (3) chairs to:

Fisherman’s Memorial State Park 1011 Point Judith Rd.

Narragansett RI, 02882

Payment Terms: Vendor Specified Payment Notes: Health, Department Of

DOA CONTROLLER

ONE CAPITOL HILL, 4TH FLOOR

PROVIDENCE RI 02908

Contact Information: State of Rhode Island Gary Mosca One Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: (401) 574-8124 Fax:

gary.mosca@purchasing.ri.gov

Contact Details: If you have any questions, please contact:

Gary Mosca One Capitol Hill 2nd Floor Providence RI, 02908 United States Tel: (401) 574-8124 Fax:

gary.mosca@purchasing.ri.gov

Selected Categories:

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Header Custom Fields:

RFQ22001430

General Solicitation Requirements

OSP Vendor Instructions •Vendors must register in Ocean State Procures™ at www.ridop.ri.gov/vendor-registration/ to be able to submit solictation responses and receive any potential solicitation award.

•Vendor "How to Register" in Ocean State Procures™ instruction and registration link can be found at https://www.ridop.ri.gov/osp/osp-vendor-registration.php.

•Vendor “How to Bid” in Ocean State Procures™ instruction can be found at https://www.ridop.ri.gov/bidboard/how-to-bid.php.

•Solicitation responses must be submitted in Ocean State Procures™. Any solicitation responses emailed, mailed, faxed, hand-delivered or mis-directed to other State locations shall not be accepted.

Contract Term The initial contract period will begin approximately June 1, 2022 for approximately one month. All specifed parts and supplies must be delivered on or before June 20, 2022.

http://www.ridop.ri.gov/vendor-registration/ https://www.ridop.ri.gov/osp/osp-vendor-registration.php https://www.ridop.ri.gov/bidboard/how-to-bid.php

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Solicitation Requirements:

RFQ22001430

General Requirements

Questions Questions concerning this solicitation must be submitted to the Division of

Purchases’ eProcurement website, Ocean State Procures™, no later than the date and time indicated on the 'Overview' tab of this solicitation. Questions should be submitted in the 'Q&A Center', accessed via the 'Collaboration' tab of this solicitation.

Submit each question individually with no attachments. Attachments shall not be acknowledged. No other contact with State parties is permitted.

Answers to questions received, if any, shall be posted on the solicitation record within Ocean State Procures™, as an addendum to this solicitation. It is the responsibility of all interested parties to monitor Ocean State Procures™ for any procurement related postings such as addenda.

Vendor Registration Status in OSP and Potential Award If your vendor registration in OSP is in a “pending” status and your organization receives notice of tentative selection for a potential contract or purchase order award; you must log into your OSP account and complete your registration to include your W-9 upload and other requirements as defined in the award’s Tentative Letter of Selection. Your registration will then be reviewed by the state’s Supplier Coordinator to transition your registration from “pending” to “approved” status if all qualifications are met. Further instruction for an “approved” account can be found atOSP Quick

Start Guide (ri.gov)

Insurance Requirements https://ridop.ri.gov/sites/g/files/xkgbur616/files/documents/vendor-self-registration-quick-start-guide.pdf https://ridop.ri.gov/sites/g/files/xkgbur616/files/documents/vendor-self-registration-quick-start-guide.pdf

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In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of

Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions -

Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s) (marked with an "X"):

General Requirements:

a) [ x ] Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.

b) [ x ] Workers compensation - $100,000 each accident, $100,000 disease or policy limit and

$100,000 each employee.

c) [ x ] Automobile liability - $1,000,000 each occurrence combined single limit.

d) [ ] Crime - $500,000 per occurrence or 50% of contract amount, whichever is greater.

Professional Services:

e) [ ] Professional liability (“errors and omissions”) - $2,000,000 per occurrence, $2,000,000 annual aggregate.

f) [ ] Environmental/Pollution Liability when past, present or future hazard is possible -

$1,000,000 per occurrence and $2,000,000 aggregate.

g) [ ] Working with Children, Elderly or Disabled Persons – Physical Abuse and Molestation

Liability Insurance - $1 Million per occurrence.

Information Technology and/or Cyber/Privacy:

h) [ ] Technology Errors and Omissions - Combined single limit per occurrence shall not be less than $5,000,000. Annual aggregate limit shall not be less than $5,000,000.

i) [ ] Information Technology Cyber/Privacy – minimum limits of $5,000,000 per occurrence and

$5,000,000 annual aggregate. If Contract Party provides:

1) [ ] key back office services Contract Party shall have a minimum limit of $10,000,000 per occurrence and $10,000,000 annual aggregate;

2) [ ] if Contract Party has access to Protected Health Information as defined in HIPAA and its implementing regulations, Personal Information as defined in in R.I. Gen. Laws § 11-49.3-1, et seq., or as otherwise defined in the Contract (together Confidential Information”), Contract Party shall have as a minimum the per occurrence, per annual aggregate, the total rounded product of projected number of persons data multiplied by $25 per person breach response expense per occurrence; but no less than $5,000,000 per occurrence, per annual aggregate; or,

3) [ ] if the Contract Party provides or has access to mission critical services, network architecture and/or the totality of confidential data $20,000,000 per occurrence and in the annual aggregate.

https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf

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Other:

Specify insurance type and minimum coverage required, (e.g. builder’s risk insurance, vessel operation (marine or aircraft):

j) [ ] Other - Specify insurance type and minimum coverage required

Late Bids Vendors must submit proposals in response to this solicitation electronically in Ocean State

Procures™ before the date and time listed on the “Overview” tab. Ocean State Procures™ will accept no submissions after the date/time listed in the “Overview” tab. Proposals must be uploaded to Ocean State Procures™ at https://webprocure.perfect.com/login on this solicitation utilizing the submission system as indicated above.

NOTE: Proposals misdirected to other State locations or those not presented to the Division of

Purchases in Ocean State Procures™ by the scheduled due date and time shall be determined to be late and shall not be accepted. Proposals mailed, hand-delivered, faxed or emailed to the

Division of Purchases shall not be accepted. The official time clock is online in Ocean State

Procures™. Vendors are solely responsible for having proper internet connectivity, browser compatibility, and/or a functioning computer system for use of Ocean State Procures™.

Confidential Documents The Ocean State Procures system allows Vendors to designate attachments as being ”confidential” at the time of upload. Vendors are advised that upon submission of documents marked as confidential , the Vendor must also upload a redacted copy of the same documents which are suitable for public disclosure. Failure to upload a redacted copy, or submission of documents which are so excessively redacted as to thwart public disclosure requirements, may result in the

Vendor’s proposal being deemed non-responsive to the solicitation in accordance with 220-RICR-

30-00-13(C)(6).

General Requirements Acknowledgement

Acknowledge you have read all the requirements by selecting yes/no Vendor Solicitation Contact Company Street Address City, State & Zip Code Contact Email phone (include extension) Bid Clauses/Requirements

Award https://webprocure.perfect.com/Login

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The State, at its sole discretion, reserves the right to make one or multiple awards for this solicitation and/or to reject any or all bids.

Awards Extending Past Fiscal Year End Awards extending beyond June 30th are subject to availability of funds. Continuation of the contract beyond the initial fiscal year will be at the discretion of the State.

Bid Opening Notice to Bidders: Please be advised that the bid results relative to the within solicitation are preliminary. All bid submissions shall be evaluated by the Division of Purchases and the Agency to determine whether they are responsive to the solicitation and whether the vendor is responsible in accordance with the “State Purchases Act”, R. I. Gen. Laws § 37-2-1, et seq. and the Procurement

Regulations.

Purchase Agreement Bid A. Bidding (a) A single price shall be quoted for each item for which a price is solicited. The vendor’s quoted price shall be the maximum in effect during the agreement period. Any price decline at the manufacturer's level shall be reflected in a reduction of the agreement price to the

State. (b) Quantities stated in this solicitation, if any, are estimated only. The agreement shall cover the actual quantities ordered during the contract term. Deliveries will be billed at the single, firm, awarded unit price quoted regardless of the quantities ordered. (c) Bid price is net F.O.B.

destination and shall include inside delivery at no extra cost. (d) Bids for single items and/or a small percentage of total items listed, may, at the State's sole option, be rejected as being non-responsive to the intent of this solicitation.

B. Ordering (a) The user agency(s) will submit individual orders for the various items and various quantities as may be required during the agreement period. (b) Exception - Regardless of any agreement resulting from this solicitation, the State reserves the right to solicit prices separately for any extra-large orders for delivery to specific destinations.

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Questionnaire:

RFQ22001430

Vendor Certification Form Description: Vendors must respond to every statement. Vendors must provide all relevant information.

Bid proposals submitted without a complete response may be deemed nonresponsive.

Disclosures 1. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has been subject to suspension or debarment by any federal, state, or municipal governmental authority, or the subject of criminal prosecution, or convicted of a criminal offense within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 2. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has had any contracts with a federal, state, or municipal governmental authority terminated for any reason within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 3. State whether the Vendor, or any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor or any parent, subsidiary, or affiliate has been fined more than $5000 for violation(s) of any Rhode Island environmental law(s) by the Rhode Island Department of Environmental Management within the previous 5 years. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

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Disclosures 4. State whether any officer, director, manager, stockholder, member, partner, or other owner or principal of the Vendor is serving or has served within the past two calendar years as either an appointed or elected official of any state governmental authority or quasi-public corporation, including without limitation, any entity created as a legislative body or public or state agency by the general assembly or constitution of this state. If “Yes,” provide details below in Disclosures #5.

Type YES/NO Is Required Y

Disclosures 5. Disclosure Details - If a "Yes" was provided in Disclosures 1-4, provide details here (attach document if additional space needed) - OR - Type "N/A" if all responses were "No".

Type TEXT Is Required Y

Ownership Disclosure 1. If the Vendor is publicly held, the Vendor may provide owner information about only those stockholders, members, partners, or other owners that hold at least 10% of the record or beneficial equity interests of the Vendor; otherwise, complete ownership disclosure is required. List each officer, director, manager, stockholder, member, partner, or other owner or principle of the Vendor, and each intermediate parent company and the ultimate parent company of the Vendor. For each individual, provide his or her name, business address, principal occupation, position with the Vendor, and the percentage of ownership, if any, he or she holds in the Vendor, and each intermediate parent company and the ultimate parent company of the Vendor (attach document if additional space needed).

Type TEXT Is Required Y

Certifications 1. The Vendor will immediately disclose, in writing, to the State Purchasing Agent any potential conflict of interest which may occur during the term of any contract awarded pursuant to this solicitation. If “No,” provide details below in Certifications #12.

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Is Required Y

Certifications 2. The Vendor possesses all licenses and anyone who will perform any work will possess all licenses required by applicable federal, state, and local law necessary to perform the requirements of any contract awarded pursuant to this solicitation and will maintain all required licenses during the term of any contract awarded pursuant to this solicitation. In the event that any required license shall lapse or be restricted or suspended, the Vendor shall immediately notify the State Purchasing Agent in writing. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 3. The Vendor will maintain all required insurance during the term of any contract pursuant to this solicitation. In the event that any required insurance shall lapse or be canceled, the Vendor will immediately notify the State Purchasing Agent in writing.

If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 4. The Vendor understands that falsification of any information in this bid proposal or failure to notify the State Purchasing Agent of any changes in any disclosures or certifications in this Vendor Certification may be grounds for suspension, debarment, and/or prosecution for fraud. If “No,” provide details below in Certifications #12.

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Certifications 5. The Vendor has not paid and will not pay any bonus, commission, fee, gratuity, or other remuneration to any employee or official of the State of Rhode Island or any subdivision of the State of Rhode Island or other governmental authority for the purpose of obtaining an award of a contract pursuant to this solicitation. The Vendor further certifies that no bonus, commission, fee, gratuity, or other remuneration has been or will be received from any third party or paid to any third party contingent on the award of a contract pursuant to this solicitation. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 6. This bid proposal is not a collusive bid proposal.

Neither the Vendor, nor any of its owners, stockholders, members, partners, principals, directors, managers, officers, employees, or agents has in any way colluded, conspired, or agreed, directly or indirectly, with any other vendor or person to submit a collusive bid proposal in response to the solicitation or to refrain from submitting a bid proposal in response to the solicitation, or has in any manner, directly or indirectly, sought by agreement or collusion or other communication with any other vendor or person to fix the price or prices in the bid proposal or the bid proposal of any other vendor, or to fix any overhead, profit, or cost component of the bid price in the bid proposal or the bid proposal of any other vendor, or to secure through any collusion, conspiracy, or unlawful agreement any advantage against the State of Rhode Island or any person with an interest in the contract awarded pursuant to this solicitation. The bid price in the bid proposal is fair and proper and is not tainted by any collusion, conspiracy, or unlawful agreement on the part of the Vendor, its owners, stockholders, members, partners, principals, directors, managers, officers, employees, or agents. If “No,” provide details below in Certifications #12.

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Certifications 7. The Vendor: (i) is not identified on the General Treasurer’s list created pursuant to R.I. Gen. Laws § 37-2.5-3 as a person or entity engaging in investment activities in Iran described in § 37-2.5-2(b). If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 8. The Vendor will comply with all of the laws that are incorporated into and/or applicable to any contract with the State of Rhode Island. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 9. Vendor certifies that it is not currently engaged in and shall not during the duration of the contract (if awarded) engage in the boycott of any person, firm, or entity based in or doing business with any jurisdiction with whom the State of Rhode Island can enjoy open trade. Nor shall vendor participate in the boycott of any public agencies, entities, or instrumentalities of any jurisdiction with whom the State of Rhode Island can enjoy open trade. For the purposes of this certification "jurisdiction with whom the State of Rhode Island can enjoy open trade" means national governments who are members of the World Trade Organization. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 10. Vendor has complied with and, if awarded a contract with the State of Rhode Island shall promptly comply with, the reporting requirements of the “Reporting of Political Contributions by State Vendors Act”, R. I. Gen. Laws § 17-27-1, et seq. If “No,” provide details below in Certifications #12.

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Certifications 11. Vendor has read and accepts the State of Rhode Island’s General Conditions of Purchase which shall be the contractual terms and conditions between the parties upon issuance of a Purchase Order by the Division of Purchases. The State’s General Conditions of Purchase can be found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and addenda can be found at https://ridop.ri.gov/rules-regulations/. If “No,” provide details below in Certifications #12.

Type YES/NO Is Required Y

Certifications 12. Certifications Details - If a "No" was provided in Certifications 1-11, provide details here (attach document if additional space needed) - OR - Type "N/A" if all responses were "Yes".

Type TEXT Is Required Y

Acknowledgement 1. Submission by the Vendor of a bid proposal pursuant to this solicitation constitutes an offer to contract with the State of Rhode Island through the Division of Purchases on the terms and conditions contained in this solicitation and the bid proposal. The Vendor certifies that: (1) the Vendor has reviewed this solicitation and agrees to comply with its terms and conditions; (2) the bid proposal is based on this solicitation; and (3) the information submitted in the bid proposal (including this Vendor Certification Cover Form) is accurate and complete. The Vendor acknowledges that the terms and conditions of this solicitation and the bid proposal will be incorporated into any contract awarded to the Vendor pursuant to this solicitation and the bid proposal. The person signing below represents, under penalty of perjury, that he or she is fully informed regarding the preparation and contents of this bid proposal and has been duly authorized to execute and submit this bid proposal on behalf of the Vendor.

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Acknowledgement 2. Name and Date - Enter name of vendor representative submitting this form with date.

Type TEXT

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Documents:

RFQ22001430 Scope of Work Construction Matrials.pdf

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Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 2x6x8 #1 MCA Pressure

Treated Ground Contact each 49.00

Item Specification for 2x6x8 #1 MCA Pressure Treated Ground Contact

Description: 2x6x8 #1 MCA Pressure Treated Ground Contact

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 2x6x12' #1 MCA Pressure

Treated Ground Contact each 35.00

Item Specification for 2x6x12' #1 MCA Pressure Treated Ground Contact

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

3 2x4x10 #1 PRIME WAX

MCA Pressure Treated

Ground Contact each 35.00

Item Specification for 2x4x10 #1 PRIME WAX MCA Pressure Treated Ground Contact

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

4 4x4x16' #1 MCA Pressure

Treated Ground Contact each 28.00

Item Specification for 4x4x16' #1 MCA Pressure Treated Ground Contact

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

5 4x4x10' #1 MCA Pressure

Treated Ground Contact each 14.00

Item Specification for 4x4x10' #1 MCA Pressure Treated Ground Contact

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

6 2x4x8 #1 PRIME WAX

MCA Pressure Treated

Ground Contact each 42.00

Item Specification for 2x4x8 #1 PRIME WAX MCA Pressure Treated Ground Contact

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

7 1/2" x 7" Galv. Carriage

Bolt 25 ct/box each 11.00

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No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

Item Specification for 1/2" x 7" Galv. Carriage Bolt 25 ct/box

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

8 1/2"_13 Galv. Hex Nut 50 ct/box each 7.00

Item Specification for 1/2"_13 Galv. Hex Nut 50 ct/box

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

9 1/2" Glav Flat Washer 50 ct/box each 7.00

Item Specification for 1/2" Glav Flat Washer 50 ct/box

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

10 4x8' 1/2" Pressure Treated

CDX PLY MCA GC

each 14.00

Item Specification for 4x8' 1/2" Pressure Treated CDX PLY MCA GC

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

11 IKO Dual Gray Cambridge

Series each 7.00

Item Specification for IKO Dual Gray Cambridge Series

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

12 5" White Drip Edge 10' each 14.00

Item Specification for 5" White Drip Edge 10'

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

13 3" XT Scorpion Screws

250 CT

each 7.00

Item Specification for 3" XT Scorpion Screws 250 CT

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

14 2 1/2" XT Scorpion Screws

250 CT

each 7.00

Item Specification for 2 1/2" XT Scorpion Screws 250 CT

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

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No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

15 5/4x6x8' #1 WAX MCA

Pressure Treated Above

Ground each 84.00

Item Specification for 5/4x6x8' #1 WAX MCA Pressure Treated Above Ground

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

16 5/4x6x12' #1 WAX MCA

Pressure Treated Above

Ground each 63.00

Item Specification for 5/4x6x12' #1 WAX MCA Pressure Treated Above Ground

Description: Lumber construction materials needed to construction lifeguard chairs with shade coverings for Rhode Island State beaches. This RFQ is for materials only.

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