Letter.pdf

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Ray Brook, New York 12977

May 20, 2008

Dear Vendor:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Ray Brook, New York, Contracting Officer for the acquisition of various subsistence products. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, vendors should consider all information provided herein.

Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to date information about this solicitation.

All potential offerors are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Offerors should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee’s DUNS number into the CCR database. As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information isincluded in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offerors- Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation may result in elimination from consideration for award.

The Government intends to make multiple fixed price awards to the offerors (bidders) offering the lowest price and who conform to all requirements of the solicitation. Individual credit card orders will be issued for all items under $30,000. The Government reserves the right to award by line item or in aggregate. Failure to deliver in a timely manner will result in order cancellation.

Each offeror/bidder shall carefully read and review each line item offered for bid, paying close attention to the size of the container, description and number of units of issue, etc., requested prior to offering your price.

Offers shall be received on or before the deadline of June 8, 2008, 4 P.M. Eastern Standard Time, via mail or fax.

Mailed quotes shall be submitted to the following address:

Travis Cayea, Contract Specialist Federal Correctional Institution PO Box 300 Ray Brook, NY 12977

Faxed:

Travis Cayea, Contract Specialist 518-897-4210 Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered.

Please email tcayea@bop.gov. or call 518-897-4058 if you have any questions.

Product delivery is to Federal Bureau of Prisons FCI Ray Brook Institution Warehouse 128 Old Ray Brook Road Ray Brook, New York 12977 Sincerely, Travis Cayea Contract Specialist