SOW - Solid Waste Collection - Pine Ridge.pdf

TECHNICAL PROVISIONS

SPECIFICATIONS AND GUIDELINES FOR

SOLID WASTE MANAGEMENT SERVICES CONTRACT

PINE RIDGE RESERVATION

1. Introduction

This specification defines requirements for developing contracts for solid waste management services to serve Indian Health Service medical facilities and housing quarters. The Pine Ridge Service Unit currently has a 638 contract with the OST Solid Waste for disposal of solid waste. The OST Landfill may be utilized as the disposal area for this requirement as long as the OST Landfill remains compliant with section 2 below. The contractor will be responsible for utilizing an alternate compliant landfill or disposal method if the OST Landfill becomes non-compliant during the course of this requirement.

2. Compliance

A. Disposal at Municipal Solid Waste Landfills: Documentation must be provided to prove that all solid waste collected from IHS facilities was properly disposed at municipal solid waste landfills (MSWLFs). All MSWLFs must comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state or Tribal regulations. Federal MSWLF standards include but are not limited to:

1. Location restrictions ensure that landfills are built in suitable geological areas away from faults, wetlands, flood plains, or other restricted areas.

2. Liner requirements include a flexible membrane (geomembrane) overlaying two feet of compacted clay soil lining the bottom and sides of the landfill to protect groundwater and the underlying soil from leachate releases. Landfills utilizing EPA approved liner variances shall be considered.

3. Leachate collection and removal systems constructed on top of the composite liner and removes leachate from the landfill for treatment and disposal.

4. Operating practices include compacting and covering waste daily with several inches of soil to help reduce odor; control litter, insects, and rodents; and protect public health.

5. Groundwater monitoring requirement requires testing groundwater wells to determine whether waste materials have escaped from the landfill.

6. Closure and post closure care requirements include covering landfills and providing long-term care of closed landfills.

7. Corrective action provisions control and clean up landfill releases to achieve groundwater protection standards.

8. Financial assurance provides funding for environmental protection during and after landfill closure (i.e., closure and post closure care).

TECHNICAL PROVISIONS SOLID WASTE MANAGEM ENT - 1

B. Storage and Collection of Residential, Commercial, and Institutional Solid Waste: All storage and collection activities must comply with the federal regulations and guidelines in 40 CFR Part 243 (Subtitle D of RCRA), or equivalent state or Tribal regulations.

Standards must include but are not limited to:

1. Storage:

(a) All solid wastes shall be stored in such a manner that they do not constitute a fire, health, or safety hazard or provide food or harborage for vectors, and shall be contained or bundled so as not to result in spillage.

(b) All solid waste containing food wastes shall be securely stored in covered or closed containers which are nonabsorbent, leakproof: durable, easily cleanable (if reusable), and designed for safe handling.

(c) Containers shall be of an adequate size and in sufficient numbers to contain all food wastes, rubbish, and ashes that a residence or other establishment generates in the period of time between collections. Containers shall be maintained in a clean condition so that they do not constitute a nuisance, and to retard the harborage, feeding, and breeding of vectors.

(d) When serviced, storage containers should be emptied completely of all solid waste.

2. Operations:

(a) All solid waste collection personnel should receive instructions and training in safe container and waste handling techniques, and in the proper operation of collection equipment.

(b) Personal protective equipment such as gloves, safety glasses, respirators, and footwear should be used by collection employees, as appropriate. This equipment should meet the applicable provisions ofthe Occupational Safety and Health Administration Standards for Subpart 1-- Personal Protective Equipment (29 CFR

1910.132 through 1910.137).

(c) Scavenging should be prohibited at all times to avoid injury and to prevent interference with collection operations.

(d) When conducting carryout collection, a leak proof and puncture-proof carrying container should be used to minimize the potential for physical contact between the collector and the solid waste or the liquids which may derive from it.

3. Collection:

(a) Solid waste should not be allowed to remain in collection vehicles over 24 hours and should only be left in a vehicle overnight when this practice does not constitute a fire, health, or safety hazro'd.

(b) Solid wastes shall be collected with frequency sufficient to inhibit the propagation or attraction of vectors and the creation of nuisances. Solid wastes which contain food wastes shall be collected at a minimum of once during each week.

TECHNICAL PROVISIONS SOLID WASTE MANAGEMENT 2

(c) The collection of solid wastes shall be conducted in a safe, efficient manner, strictly obeying all applicable traffic and other laws. The collection vehicle operator shall be responsible for immediately cleaning up all spillage caused by his operations, for protecting private and public property from damage resulting from his operations, and for creating no undue disturbance of the peace and quiet in residential areas in and through which he operates.

(d) Records should be maintained detailing all costs (capital, operating, and maintenance) associated with the collection system. These records should be used for scheduling maintenance and replacement, for budgeting, and for system evaluation and comparison.

(e) The collection system should be reviewed on a regular schedule to assure that environmentally adequate, economical, and efficient service is maintained.

(t) Solid waste collection systems should be operated in a manner designed to minimize fuel consumption.

3. General Contract Specifications

A. Scope: The contractor shall provide all labor, equipment, supplies, materials, and incidentals, except as otherwise noted herein, necessary for the collection, transfer and disposal of solid wastes from those areas listed for the period of 365 days from date of award.

B. Description of Work: The work covered by these specifications consists of furnishing all necessary equipment, labor, supervision, and materials for performing all operations necessary for the collection, transportation, and disposal of all refuse specified in this contract, complete and in accordance with these specifications and subject to the terms and conditions of the contract.

1. The Pine Ridge IHS Hospital currently has a 3CY stationary compactor with two 30 CY octagon bins configured for a hook truck.

2. The Kyle IHS Health Center currently has a CRAM-A-LOT 4-6YD EXPRESS P AK compactor with a 6CY, rear load, container.

3. Wanblee Health Center will require a dumpster provided by the contractor. All other locations will require containers, no less than 90 gallons each, provided by the contractor.

C. Location: This contract is to be performed in accordance with approved routes between the IHS facilities and the respective landfills, including:

" Pine Ridge IHS Hospital " Pine Ridge IHS North Housing (44) " Pine Ridge IHS South Housing (52) " Pine Ridge IHS Public Health Nursing " Pine Ridge IHS Security " Kyle IHS Health Center " Kyle IHS Housing (24) " Kyle IHS Wellness Center

TECHNICAL PROVISIONS SOLID WASTE MANAGEMENT - 3

". Kyle IHS Behavioral Health Building

". Wanblee IHS Health Center

". Wanblee IHS Housing (5)

". Wanblee IHS Behavioral Health building

D. Performance of Work: Refuse collection and disposal will be conducted in conformity with applicable regulations to provide satisfactory protection of property and the environment. These regulations include, but are not limited to the Resource Conservation and Recovery Act (RCRA), The Federal Facilities Compliance Act, 40 CFR Part 257 Classification of Solid Waste Disposal Facilities and Practiees, and 40 CFR Part 258 Criteria for Municipal Solid Waste Landfills.

E. Supervision: The eontractor will provide competent supervision at all times when work is in progress. The contractor is responsible for scheduling and coordinating various trade activities. The contractor is responsible for assuring that all work accomplished and materials used are in accordance with the specifications.

F. Contractor-Furnished Equipment and Coll~ction Containers:

1. The contractor will provide all necessary equipment required for performing the contract.

All of the contractor's equipment will be equipped with proper safety and noise limiting devices and will be in safe operating condition.

3. Only qualified operators will be permitted to operate equipment.

G. Applicable Publications, Laws, and Regulations: Unless specifically exempted by these specifications, all work accomplished under this contract will conform to the requirements of all applicable Federal, Tribal, state and local regulations pertaining to environmental protection and occupational safety and health.

H. Inspection: All work performed, the methods and manner of performance, all areas assigned for use by the contraetor, and all equipment, materials, and supplies used for the work, will be subject to inspection at any and all times by the contracting otTicer's authorized representatives. All notices of unsatisfactory conditions or services will be issued in writing to the contractor by the contracting officer.

L Collection of Waste:

1. Points of collection: The points of collection for pickup of waste by the contractor will be as shown on the accompanying maps. Any increase or decrease in the number of points may be cause for adjusting contract cost.

2. Schedule of Operation: The contractor will establish a schedule ofproposed operations. This schedule will govern the days and time of day collections will be made. The schedule will be subject to change, provided the proposed modification

TECHNICAL PROVISIONS - SOLID WASTE MANAGEMENT - 4

contributes toward a more satisfactory service for the government. The schedule and modifications thereof must meet the contracting officer's approval.

3. Hours of Operation: The contractor shall confine his operations to daylight hours commencing not earlier than 7:00 am and continuing not later than 7:00 pm unless otherwise approved by the Contracting Officer.

1. Transportation: All waste shall be transported from the collection point to the disposal area in closed packer-type bodies mounted on suitable trucks approved for hauling waste.

Transportation equipment shall be in acceptable sanitary condition. Transportation equipment shall not exceed maximum weight limit restrictions.

K. Containers:

1. Containers provided by the contractor shall be consistent with the best practices of the industry and compatible with the contractor's collection equipment.

2. Each collection station and adjacent area will be left free of loose waste at the end of each regularly scheduled collection. Waste placed at the collection station in sacks, cartons, cans, or boxes will be removed by the contractor in the same manner and time as if it were placed in the regularly provided containers.

3. Containers which, in the opinion of the contracting office become unserviceable will be replaced with new or serviceable units.

4. The contractor will thoroughly clean and wash all containers and lids as necessary to maintain sanitary conditions. At a minimum, biannual sanitizing to control odor and infestation risks shall be performed on all waste receptacles. Contractor my use water located at the Hospital to clean containers as long as the area is left free of debris, waste, or odors. Contractor must obtain permission with at least 24 hours notice to ensure loading dock operations are not hampered.

L. Vehicles: Only trucks specially designed for collecting waste and of type approved by the contracting officer will be used. The cost of maintenance and repair of the contractor -Dwned vehicles will be the sole responsibility of the contractor.

M. Reports: Documentation must be provided to prove that all solid waste collected from HIS facilities was properly disposed at municipal solid waste landfills (MSWLFs).

Documentation shall be in the fonn of an approved bill of lading procedure with tipping fee receipts, and/or equivalent process as proposed by the contractor and approved by the contracting officer.

N. Technical Evaluation: The contractor shall provide all necessary information required by the attached Technical Evaluation.

TECHNICAL PROVISIONS SOLID WASTE MANAGEMENT 5

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