RFQ19PM0724Q0061_SOLICITATION-AMENDMENT No1.pdf

AMENDMENT No 1

LOCAL ADVERTISEMENT/SOLICITATION FOR COMMERCIAL ITEM

The U.S. Embassy in Panama has a requirement to procure Software and IT Equipment. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

offers are being requested and a written solicitation will not be issued.

The solicitation number is 19PM0724Q0061 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2024-05 | 05/22/2024. Items to be acquired are:

No. Description Qty Unit Unitary Price (USD) Total (USD)

High- performance document scanners

• Type of Scanner: Flat scanner

• Automatic document feeder scanner

• Resolution: 600 ppp x 600 ppp (horizontal ×vertical)

• Paper format: A3 (29,7x42,0 cm), A4 (21.0x29,7cm), A5, A6, B4, B5, B6, Letter, Legal,

• Daily workload: 8.000 pages

• Duplex Scanning

• Output format: JPEG, TIFF, TIFF multiple, PDF, PDF/lote, PDF with option of searching, PDF secure, PDF/A

• Computer Power cord

• Installation instructions

• Necessary software

• USB cable

• Warranty certificate 15 each

"Technical Specifications for Desktop Computer Processor:

Model: Intel Core i5 (10th Generation or later) Cores: Quad-core or higher Clock Speed: Base clock speed of 2.9 GHz or higher Cache: 6 MB or more Integrated Graphics: Intel UHD Graphics 630 or higher Memory (RAM):

Capacity: 16 GB Type: DDR4 Speed: 2666 MHz or higher Configuration: Dual-channel (2 x 8 GB) for better performance Storage:

Capacity: 1 Terabyte Type: SSD (Solid State Drive) preferred for faster performance, alternatively HDD (Hard Disk Drive) Interface: SATA 6.0 Gb/s or NVMe for SSD Motherboard:

Form Factor: ATX or micro-ATX Chipset: Intel B460 or better Ports: At least 4 USB 3.0 ports, 2 USB 2.0 ports, 1 HDMI, 1 DisplayPort, 1 Ethernet (RJ-45), and audio jacks 25 each

Expansion Slots: At least 1 PCIe x16 slot, 2 PCIe x1 slots Power Supply Unit (PSU):

Capacity: 500W or higher Efficiency: 80 Plus Bronze certified or better Casing:

Type: Mid Tower Cooling: At least 2 pre-installed fans (one front intake, one rear exhaust), additional fan slots available Graphics Card (if not using integrated graphics):

Model: NVIDIA GeForce GTX 1650 or equivalent Memory: 4 GB GDDR5 Optical Drive (Optional):

Type: DVD-RW Drive Networking:

Ethernet: Integrated 10/100/1000 Mbps Wireless: Optional PCIe Wi-Fi card or USB Wi-Fi adapter (802.11ac) Operating System:

OS: Windows 10 Pro (64-bit) or latest available version Peripherals:

Keyboard: Standard USB keyboard Mouse: Standard USB optical mouse Additional Features: Spanish

Audio: Integrated high-definition audio with 5.1-channel support Security: TPM 2.0 chip, Kensington lock slot Warranty: Minimum 1-year manufacturer warranty, with options for extended warranty"

Computer Screen See attachment No 1 for Technical Specifications 50 each

Two years subscription to a platform of Artificial Intelligence based on a sibling model to Instruct, which is trained to follow an instruction in a prompt and provide a detailed response. Additionally, capable to read and analyse PDF files.

https://openai.com/blog/chatgpt-plus 25 each

Transcription Software See attachment No 2 for Technical Specifications 25 each

TOTAL

Additional Requirements for this acquisition:

• Partial offers are NOT allowed

• Offerors are reminded to submit form 52.212-3 “Offerors Representations and Certifications - Commercial

Items”; and a completed item table signed below, or a complete detailed, signed offer. Local guarantee and serviceable.

https://www.acquisition.gov/far/52.212-3 https://www.acquisition.gov/far/52.212-3

• This Request For Quotation (RFQ) does not commit the U.S. Government to make any award and the U.S.

Government may cancel this RFQ or any part of it.

• New equipment/items ONLY, NO grey market or refurbished products. Items must be in original packaging, never used.

• Awarded Contractor will ensure that the installation is included in his scope of work.

• Awarded Contractor will provide US Embassy Panama City with a description of the Standard Warranty conditions, indicating expiration date.

Delivery Date: 20 Days after award.

Delivery Place: Simon Bolivar Avenue, near the 12 of October metro station. Pueblo Nuevo P.H. Central Park.

Set Aside: No set aside or small business standard apply to this acquisition.

NAICS Code: 518210, 334111,334419

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation – Commercial Items: The Government intends to award the offeror who meets or exceeds the specifications, and all conditions, and provides the best overall value:

• Lowest delivery time.

• Acceptable past performance.

• Technical specifications, and functional requirements compliance.

• Competitive pricing while insuring best value.

• Keep component.

The following contract clauses also apply:

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial items, and FAR 52.212-5 apply to this acquisition.

The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items, will apply to the resultant contract: (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020), (8) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023), (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021), (29) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126), (36) 52.222-50, Combating Trafficking in Persons, (45) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513), (52) 52.225-13, Restrictions on Certain Foreign Purchases, (57) 52.232-29 Terms for Financing of Purchases of Commercial Items ( (Feb 2002), (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332). The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/browse/index/far to see the links to the FAR and DOSAR. The following DOSAR provisions/clauses will also apply: 652.232-70 Payment Schedule and Invoice Submission; 652.242-70 Contracting Officer’s Representative (COR); and 652.242-73 Authorization and Performance.

Offerors shall be registered in SAM (System for Award Management) database at https//www.sa.gov prior to submittal of their offer/proposal as prescribed under FAR4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00PM, August 15, 2024 (Local Time). All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation please submit in writing to Claudia Burke, by, email: INLPROCPANAMA@STATE.GOV no later than 3:00 PM, July 12, 2024.

https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 https://www.acquisition.gov/far/part-52#FAR_52_232_33 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim https://www.acquisition.gov/browse/index/far mailto:INLPROCPANAMA@STATE.GOV mailto:INLPROCPANAMA@STATE.GOV

Name Printed Name / Signature Date