RFQ19PK3326Q1009.pdf

0 | P a g e 6 8

1 | P a g e 6 8

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15249835

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19PK3326Q1009

6. SOLICITATION ISSUE DATE

1/22/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jimmy Don Canada

b. TELEPHONE NUMBER (No collect calls)

051- 201-5464

8. OFFER DUE DATE/ LOCAL

TIME

03/06/2026

1500Hrs

9. ISSUED BY CODE 19PK33 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

Contracting Officer

U.S. Embassy, Islamabad

Islamabad

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

1009. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19PK33 16. ADMINISTERED BY CODE

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Officer (FMO)

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

CODE 19PK33

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Semi Annual Preventive Maintenance Services for Facility’s (Ansul R-102 Fire suppression system) U.S. Embassy

Islamabad, Pakistan

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.21009-1, 52.21009-4. FAR 52.21009-3 AND 52.21009-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.21009-4. FAR 52.21009-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 01 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

2 | P a g e 6 8

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

3 | P a g e 6 8

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19PK3326Q1009, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PK3326Q1009, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 1009

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 1009

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 1009

4 | P a g e 6 8

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19PK3326Q1009

PRICES, BLOCK 23

1. DESCRIPTION

The United States Embassy in Islamabad requires professional services and contractor cost proposals to perform semi-annual preventive maintenance services of the facility’s (Ansul R-102 Fire suppression system).

1.1. Type of Contract

This is a firm fixed price contract payable entirely either in Pakistani Rupees PKR if contractor is local and in US Dollars (USD) if the contractor will be offshore. Prices for all Contract Line-

Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates (if payable in PKR).

1.2. Period of Performance

The contract will be for a period of one-years, with a maximum of four one-year optional periods of performance. We expect it to commence by May 2026.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

(PKR)

Total per year

(PKR)

Preventive Maintenance services for Ansul R-102

Fire suppression system identified in Exhibit A

Refer to

Exhibit-A Semi- Annual

Total Base Year

5 | P a g e 6 8

2.2. Option Year 1

2.3. Option Year 2

2.4. Option Year 3

2.5. Option Year 4

Equipment

Type of services

No. of service

Unit price / service

(PKR)

Total per year

(PKR)

Preventive Maintenance services for Ansul R-102

Fire suppression system identified in Exhibit A

Refer to

Exhibit-A Semi- Annual

Total Option Year - 1

Equipment

Type of services

No. of service

Unit price / service

(PKR)

Total per year

(PKR)

Preventive Maintenance services for Ansul R-102

Fire suppression system identified in Exhibit A

Refer to

Exhibit-A Semi- Annual

Total Option Year - 2

Equipment

Type of services

No. of service

Unit price / service

(PKR)

Total per year

(PKR)

Preventive Maintenance services for Ansul R-102

Fire suppression system identified in Exhibit A

Refer to

Exhibit-A Semi- Annual

Total Option Year - 3

Equipment

Type of services

No. of service

Unit price / service

(PKR)

Total per year

(PKR)

Preventive Maintenance services for Ansul R-102

Fire suppression system identified in Exhibit A

Refer to

Exhibit-A Semi- Annual

Total Option Year - 4

6 | P a g e 6 8

2.6 Total for all Years:

Base Year PKR ___________________

Option Year 1 PKR ________________

Option Year 2 PKR ________________

Option Year 3 PKR ________________

Option Year 4 PKR ________________

Grand Total (Base + four option years): _____________________

2.7 Repair Option. Repairs are NOT included under this contract (see 7.1.4) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 8.1.4 any necessary repairs or parts will be submitted for approval and then billed against a separate Purchase Order (PO). The

Contractor is not approved to do any additional work without approval.

Repair Labor Rates Base Year ____PKR /Hour

Option Year 1 __________ PKR /Hour

Option Year 2 __________ PKR /Hour

Option Year 3 __________ PKR /Hour

Option Year 4 __________ PKR/Hour

2.8 Emergency Service Option. Emergency Service is NOT included under this contract and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24 hours per day, 365 days a year. Submit cost for Emergency Services below. The emergency service will be billed on per trip charges.

The Contractor shall provide emergency response services within four (4) hours of notification by the Government. The provision of all required emergency services is included as part of the awarded contract and shall be compensated in accordance with the labor rates and trip charges specified for the base year and each option year. All applicable charges for these services shall be clearly itemized and incorporated into this contract.

Emergency Service Rates, Base Year

PKR/Trip

Option Year 1

7 | P a g e 6 8

Option Year 2

Option Year 3

Option Year 4 __________

Note: Offshore contractors must submit prices in USD.

3.0 Value Added Tax (VAT)

Since Value Added Tax (VAT) is not levied in Pakistan so should not be applicable to this contract and shall not be included in the CLIN rates.

8 | P a g e 6 8

CONTINUATION TO SF-1449,

RFQ NUMBER 19PK3326Q1009

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. GENERAL INFORMATION:

The U.S. Embassy Islamabad, Pakistan requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment list included in Statement of Work (SOW)- Exhibit – A for a more detailed description.

Equipment Description Please see Exhibit A

2. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*The attached equipment list provides details of the equipment to be maintained.

Note: See Attachment “Exhibit A”

3. GENERAL REQUIREMENTS: Ansul Fire Suppression System R-102

The Contractor shall provide the labor, tools, and materials required to perform all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of ANSUL R-102 Authorized, trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance of installed Fire suppression system at NEC Islamabad, Pakistan.

The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

• The services of a trained mechanic on a semi-annually basis to check and repair equipment operation and perform scheduled and preventive maintenance.

• The vendor is fully responsible for providing complete spare part list with updated part number, safety/minim stock quantity for PM of Fire Suppression System (R-102). They shall review the part list semi-annually and update the embassy for any major changes.

9 | P a g e 6 8

• The vendor is responsible for all devices and control systems which need programming or software updating.

• Provide a full-service maintenance agreement written in English (All parts, materials, supplies and labor are included). However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

• Contractor is responsible for arranging all chemicals and material required for maintenance

(cleaning, lubrication, greasing, and oiling).

• Contractor is responsible for arranging and providing critical spare parts in case of emergency, non-availability at post. However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

• The Contractor shall provide emergency response services within four (4) hours of notification by the Government. The provision of all required emergency services is included as part of the awarded contract and shall be compensated in accordance with the labor rates and trip charges specified for the base year and each option year. All applicable charges for these services shall be clearly itemized and incorporated into this contract.

4. Performance Standards

The Ansul System shall be clean and in good operating condition upon completion of service. All work in this contract shall be completed in a professional and timely manner. Those working on the equipment should be certified and the quality of work should reflect that. The Contractor shall schedule all preventive maintenance work with Contracting Officer Representative (COR) to avoid disrupting the business operation of U.S. Embassy Islamabad.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 0800 AM and 1630 PM Monday through Friday. No work shall be performed on US Government and local holidays.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the U.S. Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by U.S.

Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of the award of contract. No

10 | P a g e 6 8 technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government may issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3. Security Clearances. All Work under this contract that are designated as non-CAA areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the Contracting Officer [CO].

6.3. The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy personnel, property and compound project information and cooperate fully in all security matters Sensitive but Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Islamabad and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State.

These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves

11 | P a g e 6 8 the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive but Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand-carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion regarding all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

Security Clearances. All Work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the Contractor Officer (CO).

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Reserved

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

12 | P a g e 6 8

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE SOPs

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit - ASTATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed.

7.1.3. Parts and maintenance materials delivered to the post are to be new and unused. Contractor shall replace Government furnished parts, hardware if required during the preventative maintenance

7.1.4. Exclusion. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources.

7.1.5. Replacement/repair of any mechanical, electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or

13 | P a g e 6 8 electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor, or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.1.7.(Reserved)

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items shall be maintained in the onsite inventory. See 8.1.2.

8.2 Repairs are not included in this contract. See 8.1.4. Exclusions.

8.3 The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0 - DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

14 | P a g e 6 8

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 10 days after contract award

COR

Certificate of Insurance (#12.2) 1 10 days after contract award CO

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

10. SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

10.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy Islamabad, Pakistan NEC Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

a) The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety rules, regulations, standards, and SDS sheets.

b) All electrical equipment and associated materials for the Services Contract comply with UL requirements.

c) Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances.

d) Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

e) Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy Islamabad, Pakistan on request.

f) Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract.

g) Training program(s) shall be presented and must satisfy the US Embassy Islamabad, Pakistan during the submittal process.

11 INSURANCE REQUIREMENTS

15 | P a g e 6 8

11.1Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this

Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury US$500 per occurrence US$2,500 Cumulative -Property Damage US$500 per occurrence US$2,500 Cumulative

11.3Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s

Compensation and WarHazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective

Contractor performance. The QAP provides a method for the Contracting Officer's Representative

(COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the

Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services

Performs all services set forth in the performance work statement (PWS)

1 thru 13 All required services are performed and no more than one

(1) customer complaint is received per service

16 | P a g e 6 8

13.2Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3Standard. The performance standard is that the Government receives no more than one (1) customer complaint per service. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The

COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.9. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14 TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for

17 | P a g e 6 8 preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor:

Contracting Officer Representative (COR) Facilities Mechanical Engineer U.S. Embassy, Islamabad

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy, Islamabad. All questions concerning coordination of service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

PCO: Facility Manager, Islamabad

15 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of valid invoice at the U.S. Embassy’s payment office, whichever is later. Invoices shall be sent to:

U.S Embassy Islamabad, Pakistan.

Contractor/vendor shall submit two invoices- Each invoice shall include invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority. One copy clearly marked DUPLICATE copy for GSO original submitted to FMO e-mail to undersigned;

Islamabad_GSO_Procurement@state.gov

One original invoice to Financial Management Officer (FMO), at address given below.

Financial Management Officer (FMO) US Embassy, Diplomatic Enclave, Ramna-5, Islamabad or e-mail to: islamabadfmc-invoices@state.gov mailto:Islamabad_GSO_Procurement@state.gov

18 | P a g e 6 8

Please note: Mode of Payment - Net 30 will be commenced on the date of receipt of invoice in the US Embassy Financial Management Centre.

EXHIBIT-A- STATEMENT OF WORK

This contract includes but is not limited to following scope.

I. GENERAL INFORMATION:

The United States Embassy in Islamabad requires professional services and contractor cost proposals to perform Semi-annual preventive maintenance services of the facility’s (Ansul R-102 Fire suppression system).

DESCRIPTION

The contract type is a firm fixed price contract for routine maintenance services paid at the semiannual rate below. These rates include all costs associated with providing maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance.

INSPECTION REQUIREMENTS FOR ANSUL R-102 FIRE SUPPRESSION SYSTEM

1. Prior to beginning any inspection of the Fire Suppression System/s, the Contractor must possess, at a minimum, the following items for their personnel or any subcontractor personnel:

a. A copy of the manufacturer’s instructions/service procedures for the ANSUL R-102 fire suppression system (Tyco Fire Products P/N 418087-12). They can be viewed at www.ansul.com

b. Enough correctly sized/temperature fusible links to replace all the existing links in the system

c. All required tools and equipment to complete the PM, including but not limited to hoists, man lifts, electrical hazard rated ladders, an assortment of wrenches (including hexagonal), screwdrivers, vacuum pump, flashlights, etc.

d. Appropriate and properly rated Personal Protective Equipment (PPE) includes, but not limited to, safety glasses, safety shoes, hard hats, etc.

e. Non-corrosive cleaning materials

2. Based on the most recent hydrostatic test date stamped on the cylinder at the time of each inspection visit, the Contractor must remove all cylinders requiring such testing (testing is required at 12-year intervals), have them tested at a facility certified to test the cylinders, return/reinstall them, and place them back into service within two (2) business days. The Contractor shall provide a temporary replacement cylinder certified for use on the R-102 system until the U.S. Embassy cylinder has been tested, stamped with the date it was tested, and reinstalled in its original location.

19 | P a g e 6 8

3. At each inspection visit, the Contractor shall complete all of the following:

a. Inspect any existing gas equipment under the exhaust hood and disable all pilots.

b. Cover all work areas under and around the exhaust hood with proper drop clothes to avoid grease or debris contamination of equipment.

c. Upon completion of inspection visit, reignite the pilots.

d. During the inspection, note any and all deficiencies. The Contractor shall submit a written proposal to correct deficiencies. Repairs and/or replacements can be made only upon receipt of a signed, separate contract. Exceptions to this are the blow off caps listed in item “j”, the fusible links in item “k” below, and recharging of the tank/s which are included in item 2 of this contract.

e. Only after de-arming/safing/locking the release assembly and actuator in accordance with the manufacturer’s procedures, the Contractor shall disconnect all tanks at the distribution piping and remove them for inspection.

f. Contractor should remove the tank adaptor/tube assembly and verify that each tank is filled with the proper fire suppressant as required by the manufacturers’ service manual.

g. As needed, the Contractor is required to fill the suppressant tank to the proper level with the same suppressant or replace it with another tank properly filled with the appropriate suppressant material.

h. If the existing hood system has filters, the Contractor will clean them properly at each inspection visit and verify that all filters are installed properly. If there are any deficiencies noted regarding filter installation or quality, the Contractor is required to immediately notify the COR.

i. At each inspection visit, the Contractor will inspect all nozzle blow-off caps to ensure they are free of cooking grease build-up. Spring clips must rotate freely on older style metal caps. If newer style caps with “O” rings have been installed, the “O” rings inside the caps must be re-lubricated and the caps reinstalled.

j. Contractor will replace any rubber blow-off caps that are older than one (1) year.

This does not apply to the new style caps with an “O” ring inside.

k. Contractor will replace all fusible links semi-annually. Replacement links must be of the same type and temperature rating as those originally installed. All the links removed will be destroyed and left with the COR at the work site.

20 | P a g e 6 8

l. After removing the tank and actuating cartridge in accordance with the manufacturer’s procedures, the Contractor shall trip test the system. Trip testing is accomplished by using a pair of wire cutters to cut a fusible link to simulate automatic actuation. The test shall be performed on each individual fusible link wire circuit. In addition, each system shall be re-cocked, and trip tested by pulling each and every manual pull station to simulate manual actuation.

m. At each inspection visit, and in the presence of the Facilities Management representative, the Contractor must validate that a fire alarm signal is received as a result of the tripping of the Wet Chemical Kitchen System. The Contractor must also substantiate that the power to the unit has shunted.

n. At each inspection visit, the Contractor must weigh all cartridges that use an expellant gas to ensure the cartridge has not lost more than a ½ ounce of its stamped weight. If needed, Contractor will fill cartridge to its stamped weight with the manufacturer specified chemical for the system.

o. Upon completion of each system inspection, the Contractor must install an inspection tag at each manual pull station that legibly indicates: (i) The month and year the inspection was performed, (ii) The name of the company holding the contract, (iii)

The name of the person that performed the maintenance/inspection.

p. Within five (5) business days of completion of an inspection visit, provide a typed

“hard” copy and an electronic “soft” copy of the inspection report to the COR. The report will clearly indicate all tasks completed during the inspection and all findings and recommendations. Upon acceptance of the report, COR will sign & issue an

Acceptance of Service form that will be attached to the invoice.

q. In addition to the specifications above, the Contractor will comply with all the requirements of NFPA 17A – Wet Chemical Extinguishing Systems, applicable local standards, and the requirements of the manufacturer.

4. Additional Tasks Required during Semi-Annual Inspections Refer to, and complete, all the semi-annual inspection tasks detailed in the R-102

Restaurant Fire Suppression Manual (ANSUL part number 418087) which can be found at www.ansul.com

a. Upon each inspection visit, the contractor is responsible for performing cleaning of kitchen exhaust systems, including hoods, ducts, and exhaust fans, to maintain hygiene, eliminate fire hazards, and comply with NFPA 96 and relevant local health

& safety standards.

b. Cleaning of exhaust duct, exhaust fan & filters includes but not limited to:

a. Full-length ductwork cleaning from hood to exhaust fan.

b. Mechanical scraping, brushing, and vacuuming where required.

c. Application of approved degreasing/cleaning chemicals.

http://www.ansul.com/

21 | P a g e 6 8

d. Cleaning of exhaust fan blades, housing, and motor housing area.

e. Removal of grease and debris affecting airflow.

f. Lubrication (if required and approved).

g. Cleaning or replacement of grease filters.

h. Proper handling and disposal of waste grease.

c. The Contractor shall provide the current labor rates, outside the scope of this contract, for the base year and each option year separately. Any required repairs or replacement parts shall be submitted for prior approval and billed under a separate Purchase Order (PO). The Contractor is not authorized to perform any additional work without prior approval.

d. An Emergency Service Option shall be made available by the Contractor; however, such services are not included under this contract and will be billed separately. The Contractor shall provide the cost of Emergency Services for the base year and each option year in advance at the time of contract award. Emergency Services must be available with a four-hour response time, 24 hours a day, 365 days a year.

e. The Contractor shall provide annual hands-on, on-site training to the Embassy’s designated staff and issue training certificates to the participants nominated by the U.S. Embassy

Islamabad. The training may be conducted either during the scheduled inspection visit or separately within the option year period.

WORK STANDARDS

This Statement of Work requires the Contractor to furnish and provide ANSUL authorized, factory trained and certified or equally qualified and certified personnel, and engineering support to assess, inspect, test, and perform Preventive Maintenance, for Wet-chemical fire suppression system operation at US Embassy Islamabad, Pakistan. The contractor shall furnish all tools and test equipment and properly supervise all site personnel who are trained and qualified to work in this system. If the contractor desires to supplement factory certifications with hands-on experience, the contractor shall submit with their proposal personnel qualification statements describing the type of work performed, equipment worked, duration of work, references, and any additional training certificates, licensure, etc. that support the proposed personnel qualifications documentation.

Minimum qualification experience time with Wet-chemical fire suppression system operation is two (2) years.

ANSUL Ansul Fire

Suppression

System

R-102 Comply

UL300

with SPX 1

ANSUL Ansul Fire

Suppression

System

R-102 Comply

UL300

with NOX 2

ANSUL Ansul Fire

Suppression

System

R-102 Comply

UL300

with CMR 1

22 | P a g e 6 8

ANSUL Ansul Fire

Suppression

System

R-102 Comply

UL300

with REC 3

ANSUL Ansul Fire

Suppression

System

R-102 Comply

UL300

with MSGQ 1

END OF STATEMENT OF WORK

23| P a g e 6 8

SECTION 2 - CONTRACT CLAUSES

52.21009-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.21009-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 471009);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

__ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23…