RFQ19PK3326Q1007.pdf

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Date: January 12, 2026

Dear Prospective Offeror:

Subject: Request for Proposal number 19PK332Q1007, for Annual Preventive Maintenance Services for Medium Voltage Switchgear (Eaton) at U.S. Embassy Islamabad.

Enclosed is a Request for Proposal (RFP) for Annual Preventive Maintenance Services for Medium Voltage Switchgear (Eaton) at U.S. Embassy Islamabad. If you would like to submit a Proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposal, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Proposal is due by February 25, 2026, 1500 Hours (Pakistan Standard Time). No Proposal will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your Proposal must be submitted electronically to Islamabad-GSO-Contracting@state.gov using subject (19PK3326Q1007). It is important to make sure the submission is made in specific size and Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a Proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Direct any questions regarding this solicitation to Contracting Officer via email at Islamabad- GSO-Contracting@state.gov or by telephone at 051-201-5464 during regular business hours.

Sincerely, Jimmy Don Canada Contracting Officer U.S. Embassy Islamabad mailto:Islamabad-GSO-Contracting@state.gov

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15249835

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19PK3326Q1007

6. SOLICITATION ISSUE DATE

1/12/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jimmy Don Canada

b. TELEPHONE NUMBER (No collect calls)

051- 201-5464

8. OFFER DUE DATE/ LOCAL

TIME

02/25/2026

1500Hrs

9. ISSUED BY CODE 19PK33 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

Contracting Officer

U.S. Embassy, Islamabad

Islamabad

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19PK33 16. ADMINISTERED BY CODE

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Officer (FMO)

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

CODE 19PK33

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance (PM) Services for Medium Voltage

Equipment.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 01 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

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TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19PK3326Q1007, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PK3326Q1007, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19PK3326Q1007

PRICES, BLOCK 23

1. DESCRIPTION

The American Embassy in Islamabad requires preventive maintenance services to maintain medium voltage equipment in safe, reliable, and efficient operating condition. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building.

Please see section 5.3 for security requirements.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in USD. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

1.2. Period of Performance

The contract will be for a period of one-year, with an option to extend the services for the period of six months.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Annual Preventive

Maintenance Services for Medium Voltage

Switchgear in accordance with

Refer to

Attachment

-1

Annually 01 per year

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

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Grand Total $_________

3.0 Value Added Tax (VAT)

Since Value Added Tax (VAT) is not levied in Pakistan so should not be applicable to this contract and shall not be included in the CLIN rates.

Statement of Work

(SOW).

Total Base Year

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CONTINUATION TO SF-1449,

RFQ NUMBER 19PK3326Q1007

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

EXHIBIT A - STATEMENT OF WORK

SWITCHGEAR

I. GENERAL INFORMATION:

The United States Embassy Islamabad requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s electrical switchgear(s).

2. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*The attached equipment list provides details of the equipment to be maintained.

Note: See Attachment 1 “Equipment List”

3. GENERAL REQUIREMENTS:

The Contractor shall provide the labor, tools, and materials required to perform all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for switchgears on-site. The contractor shall confirm that government-productive manuals are complete and current and provide the Contracting Officer’s Representative (COR) with a listing of any missing or out-of-date manuals. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

4. SCOPE OF WORK - - ELECTRICAL SWITCHGEAR PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) for all HAZMAT shall be provided by the Contractor. Copies shall be provided to the COR for approval.

The systems and components to be maintained include power conducting equipment such as switches, circuit breakers, fuses and control systems such as control panels, current transformers and protective relays. The attached equipment list provides details.

a. The contractor shall provide the COR with a list of necessary parts and materials.

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b. The Government will not provide equipment for switchgear testing: multimeter, current leakage tester, power meter, megger, vacuum blower, wire stripper, wrench, etc. All test equipment is contractor’s responsibility.

c. Medium Voltage Equipment includes, but is not limited to, circuit breakers, current transformers (CTs), potential/voltage transformers (PTs/VTs), protective relays, medium-voltage power cables, busbars, enclosures, power transformers, vacuum fault interrupters, control wiring, power monitoring system, Paralleling switchgear, and associated equipment/accessories.

d. Testing activities include all testing that’s recommended for medium voltage power system, protective relay testing and calibration, circuit breaker insulation resistance testing, resistance testing, control and power circuit continuity testing, insulation resistance (Megger) testing, high-potential (Hi-Pot) testing, current transformer (CT) ratio and polarity testing, and voltage transformer (VT) testing.

If any discrepancies are found with the switchgear(s) that are not covered under this scope of work then the contractor shall provide the following:

a. Detailed report noting the discrepancy found.

b. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

c. The contractor shall provide emergency assistance for switchgear support within 24 hours of being contacted by the COR.

d. Price quote for repair labor.

At a minimum, the following work must be done:

SAFETY & SPECIAL INSTRUCTIONS:

a. Use appropriate personal protective equipment (PPE) when performing work

b. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

c. Follow site safety procedures.

d. Schedule maintenance with operating personnel and affected offices (security).

e. Follow approved lockout/tag out procedures.

f. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

g. Review and follow the manufacturer’s instructions.

h. Record results in the equipment history log.

i. Remove lockout/tag out in accordance with appropriate procedures.

j. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the contractor shall comply with the following:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

MAINTENANCE PROCEDURES:

• Switchgears is composed of power conducting equipment such as switches, circuit breakers, fuses and control systems such as control panels, current transformers and protective relays. It is an essential component of the

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Diplomatic Facility’s Electrical Supply System.

• The contract does not replace the need for operator level checks and inspections. There may be items pertinent to the operation of the system which are not included in this SOW.

• Manufacturer’s recommendations should be followed and supersede recommendations in this list. Note:

contractor should make confirm these before finalizing contract.

• The manufacturer’s maintenance schedules can be taken directly from equipment operations and maintenance manual and used in place of the list below.

• Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

The purpose of this Statement of Work is to ensure the switchgear(s) for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

Coordination of scheduling maintenance shall begin 90 days in advance. (Intent: Contractor needs to make contact with post to begin scheduling and outage coordination 90 days in advance).

A. Annual Schedule:

I. Step-One, Visual Inspection:

1. Confirm working space and clearance is maintained around all the electrical gear per the National Electrical

Code (NEC) requirements.

2. Check that the electrical room is free from foreign articles not associated with the room.

3. Perform visual and mechanical inspection to insure the proper operation of all factory and vender installed meters, breakers and remote power monitoring equipment associated with the switch gear.

4. Inspect the entire switchgear for loose parts or connections. Slight discoloration or tarnish of the silver plate is normal and of no concern. Severe discoloration of the silver plate is a sign of an improper or loose contact and overheating.

5. Inspect physical, electrical, and mechanical condition including evidence of moisture or corona.

6. Inspect that all filters are in place, and the vents are clear.

7. Clear loose dust and dirt using an industrial vacuum cleaner or lint free cloth. Wipe off the insulation with a clean cloth.

8. Check to see that all anchor bolts and other structural bolts are tight.

9. Check for undue noise and vibration.

10. Check for evidence of loose bolted connections.

II. Step-Two, Verification:

1. Compare the installed metering measurements with voltage and power readings from a True RMS meter.

Make calibration corrections as necessary to ensure accurate voltage and power readings.

2. Verify the switchgear circuit breakers sizing match the drawings.

3. Verify the proper labeling of all the breakers in the switchgear. .

4. Verify operation of heaters and thermostats, if used

5. Verify that the Post as-built drawings (electrical one-line) match the switchgear distribution. Make “Red

Ink” corrections on a paper copy as necessary. Inform the COR and FM of any discrepancies or changes to the drawings.

6. Verify that the required NFPA70-E safety equipment is available and in good condition for local staff to use.

7. Refer to the manufactures recommendations for additional maintenance requirements.

III. Step-Three, Inspect/Clean/Correct:

1. Schedule power outage of equipment for cleaning. Coordinate any required outage with the COR and FM.

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2. Perform proper Lock-out/Tag-out and ensure the system is de-energized before removing panel covers and exposing any electrical bus or cabling. Under no circumstances should the equipment be energized during the maintenance operation.

i. Photo of equipment locked and tagged out is required in final report documentation.

3. Inspect anchorage, alignment, grounding for the equipment.

4. Perform infrared testing on all conductor connections, buss terminations. Record hot spots on digital format for review.

5. Inspect the bus bar connections and insulating barrier(s) for damage.

6. Inspect the cable load connectors, standoff insulators, primary contact supports, and all accessible cable terminations for indications of insulation deterioration. Vacuum each compartment and wipe off all insulation.

7. As applicable perform function tests on breakers, test trip units and settings. Replace any faulty batteries, fuses, or switches.

8. Clean each compartment. Check for damage, excessive wear, or corrosion

9. Lubricate the primary and ground contacts and all moving joints (shutters, mechanism-operated cell

(MOC), truck-operated cell (TOC), etc.)Inspect the chains/sprocket and the lifting rail of lift truck, if used for normal operation. Lubricate per manufacturer recommendations.

10. Spot check and correct any loose components or connections.

11. Torque loose connections identified during the infrared test or during inspection.

12. Confirm correct operation and sequencing of electrical and mechanical interlock systems.

13. Apply appropriate dielectric lubrication on moving current-carrying parts and on moving and sliding surfaces. All friction surfaces and articulation in the circuit breaker, disconnector and earthing switch drives must be lubricated. Refer to manufacturer’s recommendations for approved lubricants and points of lubrication.

14. Correct any faulty, damaged, discolored, and worn components using government provided spares.

15. Exercise all active components.

16. Inspect mechanical indicating devices for correct operation.

17. Inspect all power control transformers for physical damage, cracked insulation, broken leads, tightness of connections, defective wiring, proper overload protection, and overall general wiring.

18. Follow the manufactures recommendations for additional maintenance requirements.

19. Clean or replace any air filters present.

20. Make calibration corrections as necessary to ensure accurate voltage and power readings on permanently installed switchgear metering.

21. Check all control circuits by tugging on each wire to verify a snug fit.

22. Insert all of the circuit breakers to the test/disconnected position with their secondary control power plugs engaged, and close the compartment doors. Connect the control power source.

23. Close the main source of power, and operate each circuit breaker electrically in the test/disconnected position.

24. Operate the switch several times manually to verify that it is operating properly.

25. Remove lockout/tag out in accordance with appropriate procedures.

26. After re-energizing the equipment ensure that all components are up and functioning properly. Make the

COR and FM aware of all components that are not functioning properly.

B. Additional maintenance required per manufacturers recommendations and service interval:

1. Electrical Tests – perform the following every 2 years

• Perform insulation resistance tests for one minute on each bus section, phasetophase and phasetoground. Minimum test voltage is 2500VDC and minimum insulation resistance is 5000 mega ohms.

• Test all control and instrument transformers.

• Determine accuracy of all meters and calibrate watthour meters.

• Verify function of control transfer relays located in switchgear with multiple power

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• Verify function of synchronizing system.

• Tests relays for proper operation and record settings.

• Perform a ground resistance test.

C. Additional:

1. The contractor shall supply to post:

• Troubleshooting and repair manuals for Switchgear (s).

Spare Parts and Expendables Inventory.

• Minimum required expendable and common parts to be maintained on site by the contractor for normal maintenance such as: breakers, indicators, fuses, connectors, oil, chemicals, filters, grease, and sealant.

5. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

5.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with American Embassy Islamabad. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees will be given access to the equipment and equipment areas and will be escorted by the Embassy personnel.

5.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

5.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

5.2.2 Government may issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government may issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

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5.4 Security Clearances. Security clearances are requirement for performance on this contract, as there will be access required to classified areas for servicing the equipment.

5.4.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in Islamabad personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Islamabad and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All

12 | P a g e 6 9 documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

5.5 Standards of Conduct

5.5.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

5.5.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.5.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

5.5.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

5.5.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

5.5.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

5.5.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

6. SCHEDULED PREVENTIVE MAINTENANCE

6.1. General

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6.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

6.1.2. The Contractor shall provide a recommended inventory list of all expendable parts. The Contractor shall provide all necessary tools, testing equipment, safety footwear and apparel, personal protective equipment (hand, hearing, and eye protection). All maintenance materials should be new, meet industry standards, and be appropriate for the required tasks.

6.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

6.1.5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

6.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

6.1.7. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

6.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

6.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

6.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

6.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

7. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

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The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

7.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians.

7.2 Repairs are not included in this contract. See 6.1.3. Exclusions.

8. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 30 days after contract award COR

Certificate of Insurance 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

9. INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

-Bodily Injury US$500 per occurrence US$2,500 Cumulative -Property Damage US$500 per occurrence US$2,500 Cumulative

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Workers’ Compensation and Employer’s Liability

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

10. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

11. QUALITY ASSURANCE PLAN (QAP).

11.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 10 & Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per annual service

11.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per year. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

11.4. Procedures.

11.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

11.4.2 The COR will complete appropriate documentation to record the complaint.

11.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

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11.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

11.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

11.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

11.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

11.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

12. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy payment office, whichever is later. Invoices shall be sent to:

US Embassy, Ramna 5 Diplomatic Enclave, Islamabad, Islamabad Capital Territory, Pakistan.

Contractor/vendor shall submit two invoices- Each invoice shall include invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority. One copy clearly marked DUPLICATE copy for GSO original submitted to FMO e-mail to undersigned Islamabad_GSO_Procurement@state.gov

One original invoice to Financial Management Officer (FMO), at address given below.

Financial Management Officer (FMO) US Embassy, Diplomatic Enclave, Ramna-5, Islamabad or E-mail to: Islamabadfmc-invoices@state.gov

Please note: Mode of Payment - Net 30 will be commenced on the date of receipt of invoice in the US Embassy Financial Management Centre.

mailto:Islamabadfmc-invoices@state.gov

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Attachment 1-Equipment List:

NEC Medium Voltage Equipment Detail

S# Location Equipment Specifications Panel Tag Qty Drawing

Reference

DEMARC MV

SWITCHGEAR

DM - SGR

Medium Voltage Switchgear Assembly

1-Medium Voltage Switchgear Assembly: 1200A, 15KV SWITCHGEAR, Eaton 2-SEL Protective Relays 3-Power Monitoring System 4-Control system

UTA1, MA1, TA1,

UTC1, TB1, MB1,

UTB1

7 4-NOB, E621

NOB MV

SWITCHGEAR

SUB B SGR

Medium Voltage Switchgear Assembly

1-Medium Voltage Switchgear Assembly: 1200A, 15KV SWITCHGEAR, Eaton 2-SEL Protective Relays 3-Power Monitoring System 4-Control system

MF1, SPR, F1B, T3A,

T2A, MT2, T2B, T3B,

F2B, SPR, MF2

4-NOB: E621,

1-CMPD: E-602

UTL MV

SWITCHGEAR

Medium Voltage Switchgear Assembly

1-Medium Voltage Switchgear Assembly: 1200A, 15KV SWITCHGEAR, Kohler 2-SEL Protective Relays 3-POWER Monitoring System 4-Control system

UTM1, GT1, F1A,

UB1, G1, G2, G3, LB1,

MT1, LB2, G4, G5, G6,

UTM2, GT2, F2A,

UB2

17 8-UTL, E622

NOB

BASEMENT

Transformer 3000kVA, 11KV/ 400/230V, 6.75%Z, CG Power System

USA

T3A, T3B 2 1-CMPD: E-602

NOB

BASEMENT

Transformer 2000kVA, 11KV/400/230V, 5.75%Z, CG Power System

USA

T2A, T2B 2 1-CMPD: E-602

UTILITY

YARD

Transformer 1500kVA, 11KV/ 400V, 5.75%Z, CG Power System T1A, T1B 2 1-CMPD: E-601

UTILITY

YARD

Transformer (Load Bank)

2000kVA, 11KV/400/230V, 5.75%Z, CG Power System Load Bank

Transformer

1 1-CMPD: E-601

8 SUB-C Transformer 2500kVA, 11KV/ 400/231V, 5.80%Z, CG Power System

USA

T4A, T4B 2

9 SUB-D Transformer 3750kVA, 11KV/ 400/231V, 9.07%Z, CG Power System

USA

T5A, T5B 2

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10 SUB-C VFI 3PHASE, 15KV, MODEL: VFI-7, Sr.#: CP570916619, EATON COOPER POWER 1

11 SUB-D VFI 3PHASE, 15KV, MODEL: VFI-7, Sr.#: CP570916620, EATON COOPER POWER 1

12 Warehousde-2 Transformer 2000kVA, 11KV/400/230V, 5.75%Z, CG Power System

USA 1

13 Warehouse-2 VFI 3PHASE, 15KV, MODEL: VFI-7, Sr.#: EATON COOPER

POWER 1

END OF STATEMENT OF WORK

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section

743 of Div. C).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14

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__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of

Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec

2023) ( Pub. L. 115–390, title II).

X (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec

2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025)

( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022)

( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (17) [Reserved]

__ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and

(3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii)…