RFQ_18Q0003147_Machinist.pdf

RFQ#18Q0003147

Explosive Machinist

March 22, 2018

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for

Evaluation and Solicitation for Commercial Items, as supplemented with additional information using FAR Part 13, included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is RFQ#18Q0003147- Explosive Machinist is issued as a Request for Quote (RFQ). The resulting contract will be a single award, firm-fixed price contract.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-97, dated February 22, 2018.

(iv) This solicitation is issued as 100% set aside for Small Business. The associated North

American Industrial Classification System (NAICS) code for this procurement is 541990 – All

Other Professional, Scientific, and Technical Services. The small business standard size for this

NAICS is $15M.

(v) Contract line numbers, descriptions and units of issue.

CLIN# Name Description Qty POP

(Base Year)

Explosive Machinist See attached Statement of

Work (SOW).

1 ea

Months

(Base Year)

Technical Explosive

Specialist See attached SOW 1 ea

0003 (Base

Year)

Travel See Factor 4 - Price TBD

(OY1)

See attached SOW 1 ea

(OY1)

Specialist

U.S. Department of Justice

Federal Bureau of Investigation

CLIN# Name Description Qty POP

1003 (OY1)

2001 (OY2)

2002 (OY2)

2003 (OY2)

3001 (OY3)

3002 (OY3)

3003 (OY3)

4001 (OY4)

4002 (OY4)

4003 (OY4)

(vi) The Federal Bureau of Investigation requests open market pricing for the requested services in accordance with the attached SOW.

(vii) Period of Performance

The resulting contract period of performance will consist of a twelve (12) month base year and four (4), twelve (12) month option periods.

(viii) The provision at Federal Acquisition Regulation (FAR) 52.212-1 – Instructions to Offerors

– Commercial Items applies to this acquisition and are incorporated by reference.

(ix) The provision at FAR 52.212-2 - Evaluation – Commercial Items does apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the

Government, price and other factors considered.

The following factors, listed in descending order of importance, shall be used to evaluate offers:

Factor 1 – Technical Services, Factor 2 – Key Personnel, Factor 3 – Past Performance, Factor 4 –

Price.

Volume 1 - Technical Factors Volume: includes Letter of Introduction; Table of Contents;

Factor 1 –Technical Services, Factor 2 – Key Personnel (to include resumes), and Factor 3 - Past

Performance. The Technical Factors Volume shall not have any reference to price.

a. Factor 1 - Technical services. (20 page limit)

The quote must demonstrate the quoters ability to provide effective services throughout the life of the contract. Quote must demonstrate that the Contractor has a clear understanding of the

Government’s requirements as outlined in the SOW. The quote must demonstrate the

Contractor’s applicable knowledge and experience in areas relevant to the SOW including, but not limited to, providing a demonstrated expert to provide subject matter expertise to the FBI on matters related to explosive ordnance disposal (EOD)/bomb technician render-safe tools and techniques, explosives and hazardous device forensic science, advanced scientific and engineering principles, training, range safety, and research and development (hereinafter referred to as “Consultant”), as well as management of multimillion dollar, multi-year, multi-site/initiative projects.

b. Factor 2 – Key Personnel (10 page limit, which included resume pages)

The quote must demonstrate the quoter’s ability to provide qualified personnel. The quoter shall provide resumes for all Key personnel. Each resume shall be limited in length to two (2) pages and must address the areas identified in the SOW. The Key personnel will be evaluated as to their ability to fulfill the tasks expected of them taking into consideration past, relevant job experience, professional education, and specific RDT&E accomplishments. Letters of

Intent/Commitment shall be included for all proposed personnel.

Resumes shall not be more than two (2) pages.

c. Factor 3 - Past Performance

The Technical Evaluation Team will conduct a past performance evaluation in accordance with the procedures in FAR Part 12 and the criteria requirements in the solicitation.

The Past Performance Factor assesses the performance record within the past 3 years of the quoter. Experience relative to this task will be assessed by considering aspects such as: quality of products and services; timeliness of performance; cost control; cost monitoring and reporting;

business relations; and overall customer satisfaction. The government may also contact previous customers, and review other relevant past performance information contained in local files and other sources, including Federal, State, and local government agencies, Better Business bureaus, published media and electronic databases. The past performance evaluations results in an assessment of the quoters probability of meeting the solicitation requirements. The past performance evaluation considers each quoters demonstrated relevant record of performance in supplying the services that meet the SOW’s requirements. Past performance must be relevant to be considered.

Past performance questionnaire. Quoters shall provide the government past performance questionnaire to three references. The reference will fill out and send the questionnaire to the contracting officer. The questionnaires will be provided to the technical team for evaluation.

Quoters will be notified of any adverse Past Performance information received. If the quoter has previously had an opportunity to respond to the adverse action, a copy of that response will be requested. If the quoter had not previously been afforded that opportunity, the FBI will then extend the opportunity to respond. A negative finding under Past Performance may result in an adverse rating.

The Quoter shall utilize the past performance questionnaire form included as Attachment 2 of this RFQ. The Quoter shall forward a copy of the Past Performance Survey to a minimum of three of its current clients with clear instructions to have the completed forms sent directly to the contract specialist, Ms. Bridgette Watts at bewatts@fbi.gov or they can fax it to 703-

985-6103, attn: Ms. Bridgette Watts.

Volume II – Business Volume - includes Formal Offer Letter and Factor 4 pricing.

d. Factor 4 - Price

Price shall be evaluated as an independent factor. The Government will evaluate the total proposed price of the base year and any option years to include travel. For the purpose of evaluation, each quoter shall use NTE $12,000 for travel. In addition, this evaluation will include an assessment of the Offeror’s quote for completeness, and reasonableness.

Quoters should note that FAR 52.217-8 – Option to Extend Services clause is included in the solicitation. The Government will evaluate this potential option to extend services by adding fifty percent (50%) of the quoters final option period price to the quoters total evaluated price.

Quoters are notified that the Government may choose to use the Option to Extend Services clause at the completion of any performance period. Quoter’s pricing should reflect the potential exercise of the extension of services option in FAR 52.217-8, keeping in mind that this solicitation is competitive and should reflect the quoters most competitive price and terms.

Travel – The majority of the work will be conducted at Quantico, VA, however, travel may be required to Huntsville, Alabama. For evaluation purposes quoters shall use $12,000 as a Not-To-

Exceed amount travel for the base and each option year. All travel, if required, shall be performed in accordance with the Federal Travel Regulations. Travel within a 50 mile radius of an FBI facility is considered “local travel” and will not be reimbursed.

The Government shall conduct a price analysis in accordance with FAR 13.106-3. A determination will be made as to whether the prices submitted by Quoters are complete in all aspects and whether the amounts submitted are calculated accurately.

Rating methodology: The Government will evaluate Factor 1 – Technical Services and Factor 2

– Key Personnel based on a color coded and narrative rating system. The rating system will allow the evaluation board to identify strengths and weaknesses associated with each quote. The following standard color scheme will be used and illustrates to what degree the Quote meets the evaluation standards.

Note: A quote that receives and “Unacceptable” rating for either Factor 1 or Factor 2 will be deemed ineligible for award and will not be further evaluated.

ADJECTIVAL

RATING

QUALITY EVALUATION DESCRIPTION

Outstanding

[Blue]

Quotation exceeds requirements and indicates an exceptional approach and understanding of the requirements. Risk of unsuccessful performance is very low. Strengths far outweigh any weaknesses. No deficiencies or significant weakness exist.

Good

[Green]

Quotation meets requirements and indicates an adequate approach and understanding of the requirements. Risk of unsuccessful performance is no worse than moderate. No deficiencies noted and strengths outbalance any significant weaknesses or weaknesses that exist.

Marginal

[Yellow]

Quotation does not clearly meet requirements and has not demonstrated an adequate understanding of the requirements. Risk of unsuccessful performance is high. Significant weaknesses identified. Other weaknesses are not offset by strengths. Any deficiencies present are easily correctible.

Unacceptable

[Red]

Quotation does not meet requirements and contains one or more deficiencies. Quotation is not awardable.

Factor 3 – Past Performance will be rated on a Pass/Fail basis.

Past Performance Rating

Color Rating Description

White Neutral (Pass)

No relevant past performance for evaluation. A thorough search was unable to identify any relevant past performance information (see FAR 15.305). This is a neutral rating. It does not help nor hinder the

Offeror.

Green Satisfactory (Pass)

The quoters experience/past performance on recent/relevant projects of the nature, size, and scope of the FBI requirement is sufficient to support the requirements of the statement of work and initial tasks.

The Offeror’s past performance record provides little doubt that the quoter will successfully perform the required effort. Little Government intervention is expected to be required in achieving the required level of performance.

Red Poor (Fail)

The quoters experience/past performance is extremely weak and shows little evidence that the contractor could perform on this proposed contract. The quoters past performance record provides extreme doubt that the quoter will successfully perform the required effort. Regardless of the degree of Government intervention, achieving the required level of performance is doubtful.

Award determination: In determining the best overall responses, the non-price factors when combined are more important than the price factor; however, the more equal the evaluation of non-price factors among competing quotes, the more significant the price factor becomes.

The government may accept other than the lowest priced offeror if the perceived benefits of the higher priced offeror is deemed to merit the higher price. Prospective quoters are forewarned that a quote meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated, higher priced quoter is determined to be most advantageous to the government.

(x) Quoters must include a completed copy of the provision at FAR 52.212-3 – Offerors

Representations and Certifications – Commercial Items, with their quote. A print out of SAM website reps and certs is acceptable, as long as the SAM reps and certs are up to date on the SAM website. Per Paragraph (b)(1) of this provision, any changes provided by the vendor in paragraph (b)(2) of this provision do not automatically change the representation and certifications posted on the SAM website. It is the vendor’s responsibility to ensure their SAM registration is up to date prior to any contract awards.

(xi)The clause at FAR 52.212-4 – Contract Terms and Conditions – Commercial Items apply to this acquisition and are incorporated by reference.

(xii)The clause at FAR 52.212-5 – Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items, applies to this acquisition and the following additional FAR clauses cited within the clause are applicable: 52.204-10, 52.209-6, 52.219-6, 52.219-13, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.223-18, 52.225-1, 52.225-

13, and 52.232-33.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

(xiii) Additional contract requirement(s) or terms and conditions:

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the quoter represents that, as of the date of this quote –

(1) the quoter is not a corporation convicted of a felony criminal violation under any Federal or

State law within the preceding 24 months; and,

(2) the quoter is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of Provision)

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse- Solicitation

(DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The

Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

SAM Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The

EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Invoicing Instructions

The invoice should be attached to an email, and sent to the following address:

central_invoices@ic.fbi.gov.

It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected.

Please note, invoices received before 5pm ET (Monday-Friday) will be considered received that business day. Any invoice received after 5pm ET will be considered received and will be entered into the invoice system on the following business day.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 0l and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor's First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI 's Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR's (or designee) certification of receipt of services and the CO final authorization for payment.

(End of Clause)

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating for this acquisition.

(xv) Quotes must be received by Friday April 6, 2018 at 9:00 AM (Eastern Time). Quotes and any accompanying information must be e-mailed to bewatts@fbi.gov

Quotes may be sent via your company’s standard quotation form but must include the following information: pricing and product description for the line items listed in Table 1 above, Tax ID #, DUNS #, CAGE #, Point of Contact with Email and telephone information.

**Question Submission: Interested quoters must submit questions concerning the solicitation at the earliest time possible to enable the government to respond. Questions should be submitted to the attention of Bridgette Watts at bewatts@fbi.gov, no later than Wednesday, March 28, 2018 at 9:00 AM (Eastern Time). Please reference the RFQ# and name in the subject line of your email. Questions received after the appointed date/time may not be responded to by the government.

All questions concerning this RFQ must be sent via email using the below excel table format.

# Question* SOW/RFQ

Section#

Section Title Page#

*One question per row. Failure to submit questions in the above format by the due date/time for submission of questions will result in the question not being responded to.

Any questions received after the date/time for receipt of questions will not be responded to.

(xvi) Point of contact regarding this solicitation:

Ms. Bridgette Watts

Contract Specialist

Science and Technology Acquisition Unit (STAU) – FBI bewatts@fbi.gov

703-985-6256

Attachments:

1. Statement of Work

2. Past Performance Questionnaire.