Questions_and_Responses_for_Solicitation_RFQ-MSCU-14-3150-0013428version2.pdf

Relating to the "Place of Performance", will the Contractor have access to the Chicago field office public areas for production management purposes to use as an on-site production office?

Efforts will be made to appropriate an-on site production office in FBI space. The availability of space will be based on FBI operational needs and is subject to change. Production management is defined as a talent waiting area, wardrobe changing area, makeup area (if needed) and space for snacks/drinks provided by contractor. A desk or office solely for production management to work will not be approved.

Is it a union film?

People working on this video production shall have legal working status in the United States.

Would any studio scenes be considered for filming outside of Chicago area?

Yes, as long as this can be done within the constraints of the budget and in a way as to appear to be in a neutral/unidentifiable urban American environment. For purposes of this solicitation, the

Chicago area is within a 50 mile radius.

Are there any known locations desired for aesthetic purposes or is it yet to be determined by the

Director?

The FBI will collaborate with the Director to determine locations with the FBI making the final decision.

Can the "offeror" obtain a complete list of desired locations? (I.e. Specific to Cafeteria, classroom, civic center)

The FBI will collaborate with the Director to determine locations with the FBI making the final decision.

Does the Contractor have access to any other FBI space or properties to use as locations other than

Chicago field office?

No

Who will handle set/on-location security? Would it be considered or provided by DOJ or only by private security provided by the Contractor included within the budget?

The offeror is responsible for set/on-location security. This will have to included in the budget when bidding.

May the offeror be provided a complete list of cast, including number of extras per scene?

(Specifically cafeteria and classrooms scenes, and more information relating to the civic center scene.

Such as, is it only an exterior or interior with hundreds of extras?)

Nine main characters (John, Mr. Brown, Tony, Trina, Brandon, Mia, Dollar Bill, Shook, Roy)

Approximately 30 extras as FBI agents/employees, students, pedestrians (will be re-used)

Under Special Considerations would the "possibility of one named actor" be considered for another key role other than the main lead?

The named actor may take a supporting role and does not have to be the lead.

Would the FBI consider supplying any of their agents as "actors" in the video for the agent roles?

Yes. The FBI will solicit volunteers within the Chicago office.

Would the Client consider supplying any insignia such as FBI gear, etc.?

Yes. Any prop provided by the FBI will not remain in the possession during the production by the contractor and shall be returned immediately after use.

Would the Client consider providing a technical expert or advisor for "FBI procedural accuracy"?

Weapon expert or technical personnel?

Yes.

Will the “150 duplicates with campaign image and no segments” need to be fully authored with menus or only contain the completed film? Are they to be DVDR’d or pressed?

The duplicates need to be fully authored DVDs with menus and in a pressed format.

If festival entry is allowed, should that be a part of the production budget, or considered "option to extend services"?

Film festival entry shall be approved in advance by the FBI Contracting Officer and the video production company shall be responsible for any entry fees. There are no option years associated with this effort.

Besides the Chicago FBI office lobby, are there any other locations that the FBI will provide?

Yes. The FBI has many public areas that may be repurposed and utilized for filming.

Examples are cafeteria, public reception area, interview rooms, sally port, and training room. The availability of these areas is based on FBI operational needs and is subject to change.

Are all FBI provided locations offered free of charge?

Yes.

Are there any insurance requirements for fliming at the FBI office?

The company should have its own liability coverage for its staff and hired crew and/or talent.

On the script outline, there are the same roles in different scenes (i.e. gang leader). Is it envisioned that these are all the same actor / role or various actors?

The principles are played consistently by the same actors throughout the film.

Is there an incumbent or group that the FBI office has worked with previously?

FBI HQ has utilized Rocket Media to produce films. “Betrayed” is the most recent project completed for FBI.

Are there any previous videos that we can review?

The “Betrayed” trailer is here: http://www.youtube.com/watch?v=4pYCz-oVDBg

Will an on-site day at the FBI office in Chicago be offered to scout the location and meet any of the individuals?

Yes

Is there a level of visual effects / animation envisioned for the final film?

No animation and/or visual effects are anticipated at this time.

How will the final video be broadcast -- large TV in a conference room / classroom? Other playback options?

It is to be viewed in a conference room setting, classroom or similar venue to a large screen at events where no admission is charged to viewers.

Will the FBI provide all interior FBI office location set dressing? Will the FBI provide all FBI related wardrobe such as FBI Jackets? Will the FBI provide all FBI related vehicles such as the FBI

SUV?

If an FBI employee is utilized as an extra, that employee will have access to their issued equipment. FBI equipment may be used by non-FBI characters during their performance. Only FBI personnel will handle weapons or operate FBI vehicles.

Regarding the budgeting, do we add a separate line for any equipment rentals, costumes, etc that are needed? We did not see a separate line for these items in the list of roles noted.

http://www.youtube.com/watch?v=4pYCz-oVDBg

Yes, please add a separate line for equipment rentals, costumes, etc. These expenses will be evaluated for cost reasonableness.

We are in the process of composing a quote for RFQ 0216138393 (Filmed Content), and I wanted to touch base to see if it would be possible to get the actual script for the piece.

A script will be provided.

As mentioned, we do narrative films as well as documentaries. I see from this description there is a basic outline for this story. As screenwriters, we can work on a script hitting key points in this narrative short film. Or is there a script that is already made? We use a Hollywood casting director and award-winning cinematographer for our work, so we need to make sure there is a strong script in hand for us to be involved or specifically we can work on the script. Could you let me know?

A script will be provided.

If we create a compelling script, can this short film also be used in film festivals and other distribution platforms or specifically only for the FBI?

The project is principally for FBI purposes; however FBI would consider having the film entered into festivals. Entries require advanced approval by the FBI Contracting Officer and shall be at the expense of the video production company.

Also what ll documents do we need to make sure that our quote is complete and what is the biggest criteria that will help us in being awarded this contract?

The documents required for your quote are outlined in the posted solicitation.

An award will be made to the successful interested vendor who can produce this video at the best value to the government at or below the price of $150,000.

The RFQ states that “In order of importance the quotes will be evaluated for technical approach, past performance and price.” In submitting a response, what information should we include to address our technical approach and past performance.

Reference the solicitation. The attachments/amendments require 3 references to document past performance. The technical approach is your company’s response to meet the requirements as specified in the attached statement of work. Offeror quotes will be evaluated for the those which best meet the FBI’s requirements and demonstrate a company’s ability to have successfully provided like or similar video productions to other organizations and/or government at a cost less than but no more than the $150,000 budget. The FBI will contact the references provided by the offeror to document a company’s past performance with completing like or similar video productions.

We understand that the evaluation criteria are in order of importance: technical approach, past performance and price. What is the qualitative importance of each category?

Reference the answer provided to the above question.

Are there any existing videos we could review that convey the style of video the FBI is interested in producing.

Answer provided above

The document “Addendum to “The Hard Way Statement of work” refers to two sets inside a

Federal Prison. Will the FBI facilitate access to film at a Federal Prison for these scenes?

See the below answer

The document “Addendum to “The Hard Way” statement of work refers to sets in a school, community center and at a burger shack. Will the FBI facilitate access to any of these locations, or does the FBI have connections that would assist in finding appropriate locations for these scenes?

FBI Chicago will allow limited access to their facility for the possibility of re-purposing

FBI space for filming scenes in the film. Also FBI will collaborate with the production company on scouting set locations with the FBI having final approval.

Can you please provide us with the film’s script, so that we can better evaluate the scope of work?

Answer provide above.

On page B-1 of the RFQ….why are “web-hosting services” included?

Not applicable

Why is an Aerial Camera Operator and Underwater Camera operator listed.

Not applicable

…Please clarify what is meant by “this total is only an estimate used for evaluation purposes”. Is the total supposed to match the overall bid price or not? Reference Section B.3.2.

Since the script is provided, the grand total should be the overall bid price.

…there is a note that we are to “make 150 duplicates of THW filmed with no segments”

What format for these duplicates are required?

150 full authored DVD’s with menus and in a pressed format.

What is meant by “named actor?” Does the client have particular access to such a named actor. Is including a named actor a critical part of the project or not?

Answer provided below. A named actor is not a critical part of the project. The FBI has no access to a named actor.

What is your definition of name talent? How much of the budget are you thinking of allocating for it?

Named talent is an actor that is recognizable to some degree. Not necessarily an A list star. The budget for this person is to be determined by the production company. The total budget for this effort cannot exceed $150,000.

What are your deliverables? DVDs see above for specifics

Who will be responsible for scriptwriting of the narrative and on-camera dialogue to complement the provided outline? A working copy of the script will be provided under separate cover.

The production company is expected to assist in polishing the existing script with the FBI ‘s final approval. See the statement of work.

Can we submit a budget with different pricing options?

All options shall conform to Section B requirements.

Will you be giving any preference to HubZone or Veteran owned small business? No

Are the 150 duplicates DVDs, BluRays or USB? Answered above.

THE STANDARD FORM 1449 CAN BE FOUND BY VISITING GSA.COM FORMS LIBRARY.

I don’t have a SAM account. Can I submit a bid directly by e-mail and then work on the government account? No

All offerors shall have an active SAM.Gov account at the time they submit a quote to this solicitation.

Only offerors with active SAM.Gov accounts will be considered for award. Guidance is provided by

SAM.Gov.

Please explain rational for request budget years “3 through 5”. Not applicable. Disregard.

Please explain the purpose of web hosting services. Not applicable. Disregard.