rfq13359_addendum_1.pdf

This is an Addendum to a Request for Quotation issued by the County of San Diego Purchasing and Contracting Department for three 2026 or newer Polaris utility terrain vehicles for the San Diego County Sheriff's Office. The procurement requires two RZR Pro R Ultimate two-seater models and one four-seater variant, or County-approved equivalents. Quotations must be submitted by September 28, 2026, at 5:00 p.m. Pacific Time, with delivery required before October 30, 2026, to the San Diego County Fleet Management Division during standard business hours with 48-hour advance notice. Questions regarding the solicitation are due by September 25, 2026, at 5:00 p.m. Award determination will occur within 90 days of submission based on offeror experience, technical approach, vehicle availability, acceptance of County terms, and price. The County reserves the right to award individually on each item, each lot, or the total of all items.

Pricing must include all shipping, delivery, California Department of Motor Vehicles registration fees, documentation processing, tire fees, and additional costs exclusive of sales tax, with separate line items required for each vehicle type, tire fees, DMV electronic registration, documentation processing, extra keys, and any other charges. Offerors must be authorized dealers of the vehicle manufacturer and specify lead time in calendar days from purchase order issuance to delivery, confirming whether vehicles are in physical stock for immediate delivery or subject to manufacturer order with estimated confirmation dates. All vehicles must arrive fully fueled at 90 percent or above, fully functional with no dashboard error messages, and include complete DMV documentation and Manufacturer Statements or Certificates of Origin, with warranty coverage commencing only after the County assigns the vehicle for use. Qualified Small-Local Businesses may be eligible for NET 15 payment terms under Board Policy B-53; all other offerors receive NET 30 unless more favorable terms are offered. Offerors must commit to providing newer model years or added-value vehicles at no additional cost if the proposed lead time is not met.