RFQ113 - Attachment 1 - Concrete Blocks.docx

RFQ113

ATTACHMENT 1 – REQUIREMENTS & SPECIFICATIONS

CONCRETE BLOCKS

GENERAL INFORMATION

1. Purpose Idaho Transportation Department is requesting Quotes from qualified Vendors for the purchase and delivery of concrete blocks (Blocks) accordance with the specifications provided.

2. Solicitation Contact The contact for this RFQ is:

Name: Kevin Chambers Email: kevin.chambers@itd.idaho.gov (preferred method of contact)

3. Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

4. Requirements and Specifications See Sections 1 and 2.

5. Quote Your Quote may be submitted electronically via IPRO or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO.

Electronic Submission:

IPRO – Enter your pricing in IPRO IPRO POWERED BY LUMA and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 2 – Price Sheet Attachment 3 – Signature Page

Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 1 – Requirements and Specifications)

7. Award Award will be made, all or none, to the responsive responsible vendor with the lowest total Cost.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ113

XCONCRETE BLOCKS

SECTION 1 – REQUIREMENTS

Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Warranty Manufacturer standard warranty must cover the entire Block for a minimum period of one (1) year. Manufacturer standard warranty must cover all defects, with the exception, of normal wear and tear under normal working conditions.

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Block. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved by the ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 7, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Blocks on-site within thirty (30) calendars days, or if the Blocks continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick-up, repair, and return the Blocks at no additional cost to ITD.

Authorized Destributor Submitting vendors must be an authorized distributor or manufacturer of the Blocks offered.

Acceptance Documenting Acceptance - ITD’s Contract Monitor will be responsible for documenting Acceptance, in writing, using Attachment 4 - Deliverable Acceptance Form. This document will be emailed to the Contractor’s Contract Manager as proof of Acceptance and approval to proceed with the invoicing procedures and required in Section 9, Invoicing.

Documenting Non-Compliance - ITD’s Contract Monitor will be responsible for documenting non-compliance, in writing, using Attachment 5 - Contract Discrepancy Notice. This document will be emailed to the Contractor’s Contract Manager, providing details for each discrepancy that require corrective action. Invoicing must not occur until non-compliance has been corrected.

Correcting Non-Compliance - After receipt of the Contract Discrepancy Notice, the Contractor’s Contract Manager must respond, using the document, explaining how and when each discrepancy will be corrected. All discrepancies must be corrected and brought back into compliance with the Contract within thirty (30) calendar days after receipt of the notice from ITD. If the Contractor does not correct the discrepancies within this timeframe, ITD reserves the right to take further remedial action as detailed in Section 5, Remedial Action.

Remedial Action In addition to any remedies available to the State under law or equity, the State may at its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to the State, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 6, Termination of Contract, in addition to any remedies imposed by the State.

If ITD must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, ITD may withhold the actual cost to ITD from the Contractor’s payment(s).

Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Terms and Conditions.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Terms and Conditions.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

The Contractor’s sole obligation must be to complete the delivery of any Orders placed prior to receiving (or providing) a written notice of termination. ITD’s sole responsibility must be to pay for Orders placed prior to receiving (or providing) a written notice of termination.

Delivery Delivery is desired within thirty (30) and sixty (60) days ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho. The Contractor must deliver and unload the Blocks to the location listed below by the desired delivery date or the date provided on Attachment 2 - Price Sheet if determined to be in the best interest of the State of Idaho. ITD will be responsible for off-loading the Blocks.

Delivery Location:

ITD District 6 1540 Foot Dr Idaho Falls, ID 83402

Delivery contact information will be provided at time of award.

Insurance Contractor must have insurance, sufficient enough to cover any damage caused to the Blocks during shipping and unloading up to and including coverage to replace the entire Blocks if needed.

Invoicing The Contractor must submit its invoice within thirty (30) calendar days after Acceptance to the billing contact identified on each Order. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

1. Contract Name and Order Number

2. Invoice Number and Date

3. Contractor Contact Information

4. Itemization of Property (description, quantity, unit of measure, unit price, and total price)

Electronic invoice submittal email: D6AP@ITD.IDAHO.GOV

RFQ38

CONCRETE BLOCKS

SECTION 2 – SPECIFICATIONS

Concrete blocks must at a minimum meet the following:

1 Concrete material construction;

2 Tongue and groove design;

3 Single piece construction;

4 Interlocking construction;

5 Large and small blocks must be interchangeable with each other;

6 Lifting lug and;

7 Reusable.

Illustrations is for informational purposes.

2’– 5” X 2’ – 5” X 5’ – 0” Large Concrete Block

2’ – 5” X 2’ – 5” X 2’ – 5” Small Concrete Block

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RFQ113 CONCRETE BLOCKS 09/23

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