RFQ0022-13_Quotation_Response_Format.doc
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- Solicitation number
- RFQ0022-13
- Issued by
-
Equal Employment Opportunity Commission
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RFQ0022-13 Quotation Response Format
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U.S. Equal Employment Opportunity Commission
EEOC Training Institute – Los Angeles District Office
Quotation – Response to Solicitation No. RFQ0022-13 Facility to Host the Las Vegas Two-Day EEOC Technical Assistance Seminar
Submission Date:
Anticipated Award Date:
Solicitation Response Submitted by:
Hotel/Training Facility:
DUNS #
Tax Identification Number
System for Award Management (SAM) Registration
Expiration Date
Name of Contact Person Authorized to Sign Quotation
Contact Person’s Title
Contact’s Phone Number
Contact’s Email
Contact’s Fax Number
Street Address
City/State Zip
AVAILABLE DATES FOR EVENT:
1. CONFERENCE SPACE
(Contract Line Item Number (CLIN 0001)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0001): |
- Large Conference Room with a 300 person seating capacity, classroom style from 7:00 am to 4:30 pm. Stage no more than 24” high with ramp at no more than 8.3% rise.
| $ |
| $ |
- Large Conference Room for luncheon with
300 person seating capacity in rounds from
11:45 AM to 1:15 PM.
| $ |
| $ |
- Smaller Conference rooms with 100 person seating capacity classroom style for breakout sessions.
From 8:30 AM to 4:30 PM.
| $ |
| $ |
- Service Fee _____(%)
| $ |
| $ |
- Tax ________ % [If applicable]
| $ |
| $ |
| Total Meeting Room Cost For Two Days |
| ______ |
| _____ |
| $ |
| $ |
Provide descriptions (maps of conference rooms, space dimensions, and seating capacity charts) of available meeting rooms for plenary, lunch, and breakout sessions.
Provide hours meeting space is available for setup the night before the event.
2. AUDIO VISUAL (CLIN 0002)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 002) |
Start Date: End Date:
Plenary Room
| 10’ x 10’ Screen |
| 4 |
| $ |
| $ |
| Podium with wired microphone |
| 2 |
| $ |
| $ |
| Wireless Handheld Microphones |
| 4 |
| $ |
| $ |
| Microphone Stand |
| 2 |
| $ |
| $ |
| Lavaliere Cordless Microphone |
| 0 |
| $ |
| $ |
Mixer with sufficient tracks to amplify, simultaneously, up to 2 speakers and the audio track of a DVD or sound recording
| $ |
| $ |
| AV Package (movable cart, power cord and power strip to accommodate EEOC’s LCD projector and laptop computer) |
| 2 |
| $ |
| $ |
| Technical Assistance |
| 2 |
| $ |
| $ |
Lunch Room
| Podium with Wired Microphone |
| 0 |
| $ |
| $ |
| 10’ x 10’ screen |
| 0 |
| $ |
| $ |
| Wireless Handheld Microphones |
| 0 |
| $ |
| $ |
| Microphone Stand |
| 0 |
| $ |
| $ |
Mixer with sufficient tracks to amplify,
| $ |
| $ |
| AV Package (movable cart, power cord and power strip to accommodate EEOC’s LCD projector and laptop computer) |
| 0 |
| $ |
| $ |
| Technical Assistance |
| 0 |
| $ |
| $ |
Breakout Rooms (2)
| Podium with Wired Microphone |
| 4 |
| $ |
| $ |
8’ x 8’ screen
| $ |
| $ |
| Lavaliere Cordless Microphone |
| 0 |
| $ |
| $ |
| Wireless Handheld Microphone |
| 4 |
| $ |
| $ |
| AV Package |
| 4 |
| $ |
| $ |
| Microphone Stands |
| 4 |
| $ |
| $ |
Mixer with sufficient tracks to amplify,
| $ |
| $ |
| Technical Assistance |
| 4 |
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
| Total Audio – Visual Costss |
| ______ |
| $____.__ |
| $____.__ |
3. FOOD AND BEVERAGE (CLIN 0003)
Minimum attendees – 100 each day.
Anticipated attendees – 180 each day.
Maximum attendees – 300 each day.
A.
Continental Breakfast with pastries/bagels, hot beverages (coffee, decaf coffee, tea, and juice)
7:00 AM – 8:30 AM – Per Person.
B.
Refresher Coffee/water at Break
10:00 AM – 10:30 AM – Per Person
C.
Hot Plated Lunch 11:45 AM – 1:15 PM
(chicken or similar type entrée, seasonal vegetables, a starch, coffee, tea, and dessert) - Per Person
D.
Afternoon Break with soft drinks/water and whole fruit on Day 1 and a cookie on Day 2.
2:30 PM – 3:00 PM
- Per Person
Total Per Person Rate for A-D
Service Fee (percentage)
Taxes, if applicable (percentage)
Total Per Person Rate with Service and Taxes (if applicable) _____________________________
Total Food and Beverage for Anticipated Number of
Persons for both days (180 each day – total of 360) with service and tax (if appropriate)
All-Day Meal Package (per person rate)
All-Day Meal Package (per person rate with service and taxes, if applicable)
All Day Meal Package for Anticipated Number of Persons for both days (360), with service and tax (if appropriate)
(Attach copies of continental breakfast, lunch, afternoon break, beverage, and all-day meal package options with prices per person.)
4. BUSINESS SERVICES (CLIN 0004)
Storage of up to 10 boxes weighing approximately 30 pounds and measuring about 12” x 18” x 12” for up to two days before and during the event.
TOTAL AMOUNT OF SOLICITATION RESPONSE FOR CLIN 001,002, 003 AND 004.
Charge for fax services, if needed (per page)
Charge for copying services, if needed (per page)
5. OTHER REQUIREMENTS
a. Parking Availability and Rates:
b. Lodging:
Type of Room
Per Person Per Night Rate
Number of Rooms to be held available at this rate
Last date rate will be guaranteed
PAST PERFORMANCE REFERENCES
Provide name, title, organization, phone and email of reference point of contact and the date, size (# attendees), and length of event held and a general description of facility space, AV and food/beverage service provided.
1.
2.
3.
PAGE
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