RFQ0018-15_RESPONSES_TO_QUESTIONS.doc

RFQ0018-15

AMENDMENT NO. 1

RESPONSES TO QUESTIONS REGARDING RFQ0018-15

FOR A FACILITY TO HOST THE FY 2015 EXCEL CONFERENCE

The purpose of this amendment is to post the responses to questions regarding RFQ0018-15. The closing date and time for RFQ0018-15 remains unchanged.

Question No. 1: Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number.

EEOC’s Response: The previous contract number that was awarded for similar work was with Starwood Hotels & Resorts under Contract No. EECCN120117.

Question No. 2: Would you please provide a breakdown of guestrooms required per day, as you anticipate? The hotels will want this information to determine if they have availability.

EEOC's Response:

Clarification on the proposed room block is:

Sunday Monday Tuesday Wednesday Thursday 100 600 600 600 100

Conference attendees and exhibitors (1500) are responsible for paying the contractor directly for lodging costs.

Question No. 3: Audio Visual quote: Would you also please provide the quantity of each desired piece of audio visual equipment you are requesting; i.e., number of projection screens, microphones, etc? Hotels won’t quote without the specific information.

EEOC's Response: Identify the daily cost of each item below for the plenary room and breakout rooms.

PLENARY ROOM

Projectors: 2 projectors Projection Screens: 2 Scan Converters: 1 Video Camera: 1 AV Mixers - 1 AV Drops - 1

VCR - 1

VGADA and VDA splitter - 1 Cables to connect 2 projectors from one laptop (laptop provided by Institute) Projection Cart - 2 (one for each projector) Pipe and Drape - 2 Stage Wash - 1 Lighting - 1 Podium with wired microphone - 1 Wired Table Microphones w/ stands - 3 Wireless Floor Microphones w/stands - 2 Projected labor cost for the setup, breakdown and support of the contractor AV equipment

Provide cost for internet service for attendees in Plenary Room

Breakout Rooms (each breakout room) Wired or Wireless Microphones - one for each breakout room Flip chart, paper and markers - one for each breakout room Gender adapters - one for each breakout room Electronic signage or tripods outside breakout sessions - one for each breakout room Projection cart with AV connection - one for each breakout room