RFQ0000012 Cargill beta.SAM.pdf

REQUEST FOR QUOTATION

RFQ NO. RFQ0000012 – CARGILL DE-ICING SALT BPA

FEDERAL BUREAU OF

INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Date: October 19, 2020 To: Cargill Brand Resellers From: Federal Bureau of Investigation / Finance Division Subject: Request for Quotation (RFQ) for Cargill Brand De-icing Salt

Solicitation Number: RFQ0000012

The Federal Bureau of Investigation (FBI) Procurement Section is issuing a competitive Request for Quotation (RFQ) to solicit authorized dealers/resellers of Cargill brand products for the purpose of establishing a single award, firm-fixed price, Blanket Purchase Agreement (BPA) to acquire de-icing salt for the Facilities Management Unit (FMU), Criminal Justice Information Services (CJIS) Division.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions or Requests for Additional Information Are Due: October 27, 2020 1:00pm CST

Quotes Must Be Submitted No Later Than: October 29, 2020 1:00pm CST

1.0 General Information

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. No partial quotes will be considered. No partial awards will be made.

The North American Industrial Classification System (NAICS) code for this requirement is 212393 – Other Chemical and Fertilizer Mineral Mining; the size standard is 500 employees.

The resultant contract is intended to be awarded as a single award, firm fixed price, BPA. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-04. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12 and 13.

This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2.0 Description/Specifications

2.1 Purpose/Type of Contract

The purpose of this BPA is to provide de-icing salt for the FBI’s Clarksburg Facility. The Government intends to establish a firm fixed price, single award, BPA. The BPA shall have an ordering period from the effective date of the agreement through 12 months; with four (4) possible one-year options.

2.2 Supplies or Service

The offeror shall provide firm-fixed pricing for the products listed in the Attachment A – Pricing Template. Purchases shall be made in bulk and not a singular quantity.

The contractor must have sufficient quantities available to provide the FBI’s CJIS Division with up to 50 tons of bulk rock salt within the same day or 24 hours of the FBI’s notification of need.

The contractor shall provide all necessary labor, material, supervision, equipment, supplies, and materials for delivery of bulk road salt.

Vendor must provide firm-fixed pricing for the Base Year and all options years for the product listed in the Attachment A – Pricing Template in order to be considered.

The product listed in Attachment A is anticipated to be the primary supply necessary to perform the contract. The Government reserves the right to add new products to this contract based on technology changes or changes to standards unknown at the time of this bid.

As items become obsolete, the FBI reserves the right to replace the item(s) at any time with technically acceptable items. Any alteration/change to contractual obligations shall be issued by the Contracting Officer.

If the vendor/manufacturer offers a promotion at a price that is lower than the price established in the BPA, the FBI shall receive the lower promotional price as long as the order is placed during the promotional period.

The contractor shall extend to the Government full coverage under a normal commercial warranty. Acceptance of the warranty does not waive the Government’s rights with regard to the other terms and conditions of this contract. The warranty period shall begin upon final acceptance of all items provided to the Government by the contractor.

2.3 Bulk Road Salt Specifications

The following specifications are minimum acceptable requirements. All specification / material data sheets must be submitted to Contracting Officer for evaluation with quotation submission.

Cargill brand bulk road salt.

No bagged salt will be acceptable.

Bulk road salt must come from a covered storage facility and be transported covered, to the FBI's Clarksburg Facility to minimize the moisture content.

Rock salt shall be free from foreign materials, in a free-flowing granular form and suitable for deicing roads/streets.

Product must not be caked or clumped.

Residue from truck beds not germane to sodium chloride may be cause for rejection of the load.

Proposed Bulk Road Salt shall comply with ASTM E 534, and have a sieve size of 1/2" or less.

The delivered product may be a mixture and shall be comprised of a minimum 95% Sodium Chloride and treated with Yellow Prussiate of Soda or equal anticaking compound to keep it free flowing.

Product shall be safe for handling by personnel without the need for personal protection gear.

2.4 Purchase Ceiling

The anticipated ceiling for this BPA is $100,000.00. The FBI is obligated only to the extent of authorized purchases actually made under this BPA. The FBI will obligate funds under one BPA Call Order to cover anticipated purchases. All other terms and conditions of the BPA remain the same. The Contractor shall invoice monthly and the Government is only obligated to pay for actual purchases that were made during the BPA Period.

2.5 Ordering Authorization

A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the Contracting Officer upon award.

2.6 Shipping & Delivery Requirements

All deliveries under this order shall be FOB Destination.

All items shall be delivered to:

FBI Clarksburg Facility 100 Custer Hollow Road Clarksburg, WV 26306

All delivery personnel and vehicles shall undergo personnel and vehicle property inspections each time they enter the site. Specific delivery instructions and Point of Contact for delivery scheduling shall be provided upon award. Suppliers should plan and allow for delays as a result of in-place security procedures.

All delivery requests shall be submitted one business day prior to the delivery and shall provide the following to gain access to the site:

Full Name: (Last, First, and Full Middle Name) Driver’s license information: (Issuing State & Number) Citizen by: (Birth or Naturalization) If by Naturalization provide Alien Registration Number:

Social Security Number:

Date of Birth: (MM/DD/YYYY) Place of Birth: (City and State)

All deliverables shall be received by the requestor no later than 24 hours after receipt of order

(ARO).

Deliveries shall be made Monday through Friday between the hours of 7 a.m. and 4 p.m. The Contractor assumes responsibility for the safe and legal transport of the product to the FBI’s CJIS Division.

The contractor shall deliver bulk road salt to the FBI’s CJIS Division in the amounts requested by the contracting officer (or authorized representatives of the contracting officer).

3.0 Quotation Requirements

New products only shall be accepted for this procurement. No grey market products shall be accepted.

All specification / material data sheets must be submitted to Contracting Officer for evaluation with quotation submission.

Vendor must be an authorized Cargill dealer/reseller.

Vendor must provide evidence that they are authorized to distribute Cargill products (i.e.

certification, authorization letter). If documentation is not included in submitted bid, quote shall be considered “unresponsive”.

Offers shall be valid for 60 calendar days from closing of posting.

Delivery must be made within 24 hours or less after Receipt of Order (ARO).

Please include in your quote: pricing and product description for each line item listed above.

Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with email and telephone information.

4.0 Process Schedule

4.1 Submission of Questions

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Christina Wheeless at CMWheeless@fbi.gov, no later than Tuesday, October 27, 2020 at 1:00pm CST.

4.2 Submission of Quotations

Quotations/offers and any accompanying information shall be submitted via email to the attention of Christina Wheeless, Contract Specialist, at CMWheeless@fbi.gov, no later than Thursday, October 29, 2020 at 1:00pm CST. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Offers must be valid for 60 calendar days after submission.

5.0 Provisions and Clauses

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference, as well as, the below FBI incorporated clauses:

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.212-1 Instruction to Offerors-Commercial Items

FAR 52.212-2 Evaluation-Commercial Items-Award will be made to the Lowest Price Technically Acceptable Offeror

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-23, 52.204-25, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.225-1, 52.225- 13, 52.223-18, 52.232-33, and 52.233-4.

FAR 52.216-24 Limitation of Government Liability

FAR 52.216-25 Contract Definitization

FAR 52.232-39 Unforceability of Unauthorized Obligations

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.243-1 Changes – Fixed Price

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far.

5.1 Access to Federal Bureau of Investigation (FBI) Locations:

e-QIP - Contract Security Requirements from Acquisition Security Unit (ASU), Procurement Section Directive (PSD): 09-22.18

Performance under this contract may require access to FBI locations to provide some service, product, or perform some other official function of interest to the FBI. Requirements, as identified below, to include approval by the FBI's Security Division, must be satisfied prior to access. Contractors who will require escorted access, to include short-term, intermittent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI Facilities, Background Data Information Form," (FD 816), a "Privacy Act of 1974 Acknowledgment Form" (FD 484) and two Fingerprint Cards (FD 258).

Completed forms should be provided to the assigned Contracting Officer's Technical Representative (COTR) at least 10 days prior to required access. Individuals requiring unescorted access to an FBI facility must complete the Standard Form 86 (SF-86), Questionnaire for National Security Positions, using the Office of Personnel Management’s Electronic

Questionnaires for Investigations Processing (e-QIP) and provide two Fingerprint Cards (FD 258). e-QIP is a secure website that can be accessed from any computer system which has an Internet connection. Only the signed release forms and FD 258 will need to be mailed to the identified Chief Security Officer, the SF-86 itself will be transmitted to the FBI electronically.

To complete the SF-86 using e-QIP, the individual requiring unescorted access to the FBI facility must contact (insert Chief Security Officer, Division, and telephone number) in order to be initiated into e-QIP. Once this action has been accomplished, the individual should be able to access e-QIP at the following link in order to initiate and complete the electronic process:

http://www.opm.gov/e-qip/browser-check.asp.

Thoroughly read and follow the instructions for completing the SF-86. NOTE: To fully address suitability/security issues, the FBI requires individuals to provide responses to questions on the SF-86 for the last ten years. Failure to complete the application as instructed may lead to significant delays in processing the required investigation and approval for unescorted access.

Upon logging onto e-QIP, there will be a prompt to answer three “Golden” security questions to establish the user account. After completing the electronic SF-86, please print and sign the (1) Certification Form (CER) - Certify Completeness and Accuracy of your Investigation Request;

(2) Medical Release Form (MEL) - Authorization for Release of Medical Information; and (3) Release Form (REL) - Authorization for Release of Information. In addition to these SF 86 release forms, the completion of a Non-Personnel Consent to Release Information (FD-979a), the United States Department of Justice Disclosure and Authorization Pertaining to Consumer Reports (DOJ 555) are required. Annotation of the assigned e-QIP Investigation Request Number on the upper right corner of each document transmitted to the identified Chief Security Officer is required for coordination with the electronic transmission and to facilitate the investigative process.

The e-QIP Investigation Request Number, automatically generated by e-QIP, is located on both the header and footer of the signature forms. These release forms (five total) and FD 258 should be mailed via Federal Express or UPS Express mail directly to the following address: (insert name and address of Chief Security Officer). The use of regular U.S. mail channels may cause significant delays in processing the unescorted access request. Upon completion of processing the facility access request, the individual will be required to execute a non-disclosure agreement suitable for their approved access.

Corporate Representation Regarding Felony Conviction Under Any Federal Law Or Unpaid Delinquent Tax Liability – Solicitation (Deviation 2015- 02)(March 2015)

a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation—

1) Convicted of a felony criminal violation under any Federal law within the preceding 24 (twenty-four) months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer—

1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 (twenty-four) months; and

2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements Or Statements Prohibiting Or Restricting Reporting Of Waste, Fraud, And Abuse – Solicitation (Deviation 2015-02)(March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with any entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

5.1 System for Award Management (SAM) Requirement

Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

6.0 Evaluation Factors

Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be the Lowest Price Technically Acceptable.

7.0 Attachments

Attachment A – Pricing Template