JOFOC Cargill beta.SAM.pdf

Requisition Number: DJF-21-0100-PR-0000012 Version 1.0 Page 1 of 3

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

JUSTIFICATION FOR OTHER THAN FULL AND

OPEN COMPETITION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH (STATE

AUTHORITY E.G., 10 U.S.C. 2304 (C)(1) OR 41 USC 253)

Requisition Number: DJF-21-0100-PR-0000012

Date: 9/30/2020 Estimated Contract Dollar Value: $XXX,XXX.XX

1. Identification of the agency and contracting activity.

The U.S. Department of Justice (DOJ), Federal Bureau of Investigation (FBI), National Acquisitions Programs Unit (NAPU) has prepared this justification for other than full and open competition for the procurement of Cargill Brand De-icing salt on behalf of the Facilities Management Unit (FMU), Criminal Justice Information Services (CJIS) Division.

2. The nature and/or description of the action being approved, i.e., sole source, limited competition, establishment of a new source, etc.

The proposed action is to acquire Cargill Brand De-icing salt. This procurement will be advertised on the beta.SAM.gov website as a brand name only, open market, requirement. Authorized resellers of the Cargill Brand De-icing salt will be encouraged to submit a competitive quotation.

The resultant contract is intended to be awarded as a single-award, firm-fixed price, Blanket Purchase Agreement (BPA) with a 60-month ordering period from the date of award. The total amount of all orders placed against the Agreement shall not exceed $XXX,XXX.XX for the life of the BPA.

3. A description of the supplies or services required to meet the agency’s needs.

The FMU requires the purchase of Cargill Brand De-icing salt to ensure that the CJIS Facility can remain open on a 24-hour basis, to support law enforcement agencies throughout the world. Cargill Brand de-icing salt product complies with ASTM E 534 specifications that has a sieve mesh of ½ inch or less granule and also has a caking resistance additive to ensure that the product can be easily utilized in the current model salt spreaders operated at the CJIS Facility.

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open completion is citations 10 USC 2304(c)(1) or 41 U.S.C. 3304(a)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302 paragraph (c) Application for brand name descriptions., “Only One Responsible

Requisition Number: DJF-21-0100-PR-0000012 Version 1.0 Page 2 of 3

Source and No Other Supplies or Services Will Satisfy Agency Requirements.” – Application for Brand Name.

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority.

Cargill Brand de-icing salt product complies with ASTM E 534 specifications that has a sieve mesh of ½ inch or less granule and also has a caking resistance additive to ensure that the product can be easily utilized in the current model salt spreaders operated at the CJIS Facility.

The Cargill Brand products have been identified by our facility from past usage as the best product for use in de-icing and clean-up of the sidewalks and roads during the winter months.

This product has also been identified as the best product to be utilized in the salt spreaders which are currently utilized at the FBI Clarksburg facility. The Cargill brand product and its specifications have always been able to keep the FBI Clarksburg facility open for 24-hour operations during the winter months to support law enforcement agencies throughout the United States.

Cargill Brand De-icing salt product provided to the CJIS Division must comply with ASTM E 534 specifications.

It must have a sieve mesh of ½ inch or less granule and contain a Yellow Prussiate of Soda anti-caking resistance additive.

Must have been stored in a covered facility and stored dry.

Must be transported covered during transport to our facility, to minimize the moisture content.

The delivered product may be a mixture and shall be comprised of a minimum 95% Sodium

Chloride and treated with Yellow Prussiate of Soda or equal anticaking compound to keep it free flowing.

Rock salt shall be free from foreign materials, in a free-flowing granular form and suitable for deicing roads/streets.

Product must not be caked or clumped.

Product shall be safe for handling by personnel without the need for personal protection gear.

These specifications must be met to ensure a quality product is provided, so that the CJIS Facility can remain open on a 24-hour basis, to support law enforcement agencies throughout the world.

It will also ensure that the product can be easily utilized in the salt spreaders that are currently utilized at the CJIS facility to complete de-icing of the roads and sidewalks.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

This requirement will be posted on the beta.SAM.gov website as a brand name only, open market requirement. This announcement will give an opportunity for authorized resellers of

Requisition Number: DJF-21-0100-PR-0000012 Version 1.0 Page 3 of 3

Cargill Brand De-icing salt to demonstrate their ability to meet the FBI’s specific needs through a submission of their technical capabilities and cost information.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated dollar value of this award shall not exceed $XXX,XXX.XX. The BPA will have a sixty (60) month ordering period from the date of award with a Base Plus Four (4) Option Period.

Prior to issuing an award, the Contracting Office will determine that the proposed price is fair and reasonable in accordance with FAR 13.106-3.

8. A description of the market research conducted and the results.

Significant market research efforts conducted by the FMU include internet queues, requesting information from sources identified within the industry and previous experience with the product.

Cargill Brand de-icing salt product complies with ASTM E 534 specifications that has a sieve mesh of ½ inch or less granule and also has a Yellow Prussiate of soda anti-caking resistance additive, to ensure that the product can be easily utilized in the current model salt spreaders operated at the CJIS Facility. Market research revealed that there are several vendors available that offer the required Cargill brand name de-icing salt product.

9. Any other facts supporting the use of other than full and open competition.

Please see section five (5) above.

10. A listing of any sources that expressed a written interest in the acquisition.

This requirement will be posted on the beta.SAM.gov website, as a brand name only, open market requirement. This announcement will give an opportunity for authorized resellers of Cargill brand de-icing salt products to demonstrate their ability to meet the FBI’s specific needs through a submission of their technical capabilities and cost information.

11. A statement of any actions the agency may take to remove or overcome any barriers to competition, if subsequent acquisitions are anticipated.

The FMU, CJIS Division, will continue to monitor the marketplace to identify new sources that are capable of meeting current or future program requirements, and conduct a thorough review to identify or remove barriers to competition, to the maximum extent possible.