RFQ Yurt Patio Decking 2025.docx

Needed Service or Supply: Mosquito Lake State Park Yurt Decking Ordering Location and Address: Mosquito Lake State Park 1439 ST Route 305, Cortland, Ohio 44410 Project Background Mosquito Lake State Park needs to update (2) Yurt patios at Mosquito Lake Campground.

A like for like replacement of the decking, railing, awning/cover, spindles, and lattice. We’d like the decking to be a commercial grade composite or wood. We’d like to select the color (stain color or composite color/ shade of brown). Railing, lattice, awning/cover and spindles could be a different design, please submit specifications for review and acceptance. Discussion of details can be covered at site visit. Measurements will need to be confirmed, etc. The current measurements listed are approximate. Photos of existing decking are attached.

Specifications/Scope of Work:

Yurt dimensions approximately- 36 ½ ft X 23 ½ ft Replace/redeck and update (2) Yurt patios with wood or composite.

Shipping costs must be included in the cost of the item.

Commercial grade composite or wood decking. The lattice, awning, cover, and parts of railing can be different material as discussed at site visit. (aluminum, wood, vinyl, etc.)

Dismantle various parts of existing deck as needed, haul away all debris.

Deck includes ADA accessible walkway ramp and patio awning/deck cover.

Under structure or other parts of deck should be able to be reused, but site visit will confirm.

Contractor responsible to secure the area once construction commences through completion of work.

Maps and/or Photos: See attached document Delivery Mosquito Lake State Park 1439 ST Route 305, Cortland, Ohio 44410 Completion/Delivery Date: No later than December 31st, 2025. Work may commence starting November 1st, 2025 during daylight hours.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit or contact Mosquito Lake State Park 1439 ST Route 305, Cortland, Ohio 44410 Manager: Salim Fadzl (234) 430-6039

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Origin-DNR-N13

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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