RFQ WWW Operation of Wastewater Treatment Plants South Bass Island, Kelly's Island and Findley State Parks.docx

The Ohio Department of Natural Resources is requesting bids for: Water/Wastewater needs ongoing operations of the water treatment plants at South Bass Island, Kelly’s Island and Findley State Parks.

Name or Title of the Service or Supply: Wastewater treatment plant operations for three State parks.

Ordering Division and address: Shawn Hefner, Water Wastewater 870-B East Sandusky Street, Bellefontaine, Ohio 43311 614-572-9542 Specifications Background DNR is looking for a contractor capable of operating its wastewater treatment plants on South Bass Island, Kelly’s Island, and Findley State Parks. Both plants are .02MGD extended aeration plants. Kelley’s has UV disinfection.

The treatment plants and operations are the same at both island locations. Services are needed from April – November 15th annually. Findley State Park will be operated year round.

· Ferry fees and scheduling – operator is responsible for paying ferry fees to and from the island. Operator may include these fees on the monthly invoice to DNR.

Weekly inspections to include –

· 3 visits a week by a Class 1 or higher wastewater operator.

· All operational checks logged in logbook to meet EPA requirements.

· Troubleshoot any issues

· Meet with county and/or EPA inspectors as needed.

· The plant uses chlorine and bisulfite to disinfect. These chemicals will be provided for disinfection requirements.

· Complete process control testing Lab analysis –

· Weekly/Monthly/ Quarterly testing, sampling and reporting required by the OEPA including sample delivery to lab.

· Complete monthly EPA DMR (Discharge Monitor Report) online including staffing requirement reporting via ebiz.

· Respond to violations.

· DNR will pay for sampling and to receive the reports directly.

General maintenance -

· Changing belts, greasing, and oiling pumps and motors, other minor maintenance – all materials provided.

· Maintaining the sand filters

· Cleaning and maintaining plant

· Check lift stations once a week for operational issues Delivery South Bass Island State Park, 1523 Catawba Ave, South Bass Island, OH 43456 Kelly’s Island State Park, 920 Division St, Kelley’s Island, OH 43438 Findley State Park 25381 State Route 58, Wellington, OH 44090 Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the three parks and their wastewater treatment facilities.

Site visits available by appointment only. To schedule an appointment, contact:

Shawn Hefner Water/Wastewater Administrator Division of Parks and Watercraft Ohio Department of Natural Resources Cell Number: (614) 572-9542 Shawn.Hefner@dnr.ohio.gov Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-N03

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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