RFQ Wilderness SP Aggregate.docx
DOCX document 33 KB Posted
- Solicitation number
- RFQ - 751 - 240000000371
- Issued by
- Emmet County, Michigan
About this file
This document is a State of Michigan Request for Quote (RFQ) for the Wilderness State Park Aggregate project. The project involves the delivery of up to 600 tons of various aggregates, including MDOT 21AA, limestone fines, screened topsoil, pea stone, and sand, to Wilderness State Park in Carp Lake, Michigan. The delivery window is between April 29, 2024, and May 15, 2024, with deliveries on-call with 24-hour notice. Vendors must submit their quotes through the SIGMA VSS system by April 12, 2024, at 3:00 p.m. EST.
The RFQ outlines the pricing and delivery requirements, including unit prices, total trucking and delivery fees, and a requirement for the contractor to agree to the specified delivery timeframe and on-call delivery terms. Overages and shortages are also addressed, with the State reserving the right to cancel orders for backorders. Payment terms are net 45 days after receipt of invoice, and the vendor must be registered in the SIGMA VSS system to receive payment via electronic funds transfer.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Wilderness State Park National Guard Projects Horizontal Materials Bid Calculation (1).xlsx | XLSX spreadsheet | |
| RFQ Wilderness SP Aggregate (1).docx | DOCX document | |
| Wilderness State Park National Guard Projects Horizontal Materials Bid Calculation.xlsx | XLSX spreadsheet |
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Text version
State of Michigan Request for Quote This is NOT an order.
Vendors not authorized to ship goods or perform service without a formal Purchase Order.
No phone quotes or verbal orders.
Quote Due Date and Time: April 12, 2024 at 3:00 p.m. EST Bidders must complete green highlighted sections.
| DNR Contact: |
| Lisa Crozier-Green / CrozierGreenL@michigan.gov / 517-388-6626 |
Ship to Address:
Quotes must include shipping F.O.B. Destination
WILDERNESS STATE PARK
903 WILDERNESS PARK DRIVE
CARP LAKE, MI 49718
| REQUIRED Delivery Timeframe: |
| April 29, 2024 – May 15, 2024 |
Deliveries are ON-CALL only, up to 600 tons with 24-hour notice.
Vendor Name:
Vendor SIGMA ID:
Date:
Vendor Address:
Vendor Contact Name:
Email:
Phone:
| Vendor SDVOB: ☐ Yes ☐ No |
| SDVOB Documentation Attached: ☐ Yes ☐ No |
Vendor is GDBE: ☐ Yes ☐ No
Description of Service/Commodity
Delivery between April 29, 2024 - May 15, 2024.
Delivery will be on-call due to limited storage space.
Up to 600 tons delivered within 24 hours of notice. Delivered to Multiple Locations
Wilderness State Park 903 Wilderness Park Drive Carp Lake, MI 49718
COMPLETE AND SUBMIT THE ATTACHED BID INFORMATION SPREADSHEET quote in SIGMA VSS.
In SIGMA VSS – ENTER THE PRICE PER TON FOR EACH TYPE OF MATERIAL. SIGMA WILL CALCULATE THE TOTAL QUOTE.
ENTER THE LUMP SUM OF TRUCKING & DELIVERY FEES.
IF YOU HAVE PROBLEMS ENTERING YOUR QUOTE IN SIGMA VSS – EMAIL CrozierGreenL@michigan.gov for assistance.
| BID REQUIREMENTS |
| BIDDER RESPONSE |
| Item |
| Specifications |
| Quantity |
| U/M |
| Unit Price |
| Total |
| Comments |
| 1 |
| MDOT 21AA |
| 2,350 |
| TONS |
| $__.__ |
| $__,___.__ |
| 2 |
| LIMESTONE FINES |
| 300 |
| TONS |
| $__.__ |
| $__,___.__ |
| 3 |
| SCREENED TOPSOIL |
| 150 |
| TONS |
| $__.__ |
| $__,___.__ |
| 4 |
| PEA STONE |
| 50 |
| TONS |
| $__.__ |
| $__,___.__ |
| 5 |
| SAND |
| 12.5 |
| TONS |
| $__.__ |
| $__,___.__ |
| 6 |
| Total Trucking & Delivery Fees |
| Lump Sum |
| $__.__ |
| $__,___.__ |
| Total Price: |
| $__,___.__ |
| Delivery Time in business days, after receipt of order (ARO): |
| _______ DAYS |
| CONTRACTOR AGREES TO BEGIN BY APRIL 29 AND COMPLETE BY MAY 15. |
| ☐ YES ☐ NO |
| CONTRACTOR AGREES TO ON-CALL DELIVERY, UP TO 600 TONS, 24-HOUR NOTICE |
| ☐ YES ☐ NO |
Quote must be in writing. Submit through SIGMA VSS or EMAIL to CrozierGreenL@michigan.gov.
By submitting a quote, the vendor agrees to the following:
Shipping Point shall be FOB Destination All quoted prices shall include shipping F.O.B. Destination, inside Michigan.
Specifications Bidders must state any deviations from the required specifications in the table, above. Lack of response will be interpreted as agreement to supply to specifications as written.
Overages and Shortages DNR will not pay for overages in excess of 5% per line item. Overages in excess of 5% will be retained by the State at no cost to the State, or the vendor may pick up the overages within 10 business days.
The bidder expects deliveries to be made complete without shortages or backorders in the time frame specified. Shortages of 5% or less may be accepted. In the event the quoted items are on backorder, State of Michigan reserves the right to cancel the purchase order and to purchase the items from other sources.
Palletizing Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets. Pallets must be securely banded or shrink wrapped.
Quote Time Period The vendor’s quote shall be valid for 60 calendar days from the quote due date and time.
Unit Price Unit price shall be to the second decimal point, from all bidders (e.g. $4.99) Acceptance Signing for delivery does not constitute acceptance. There is no time limit for State of Michigan to verify the products conform to specifications of the contract or the quantities are accurate.
Payment If awarded, vendor must be registered in SIGMA VSS. Payment will be by electronic funds transfer only (EFT). Vendor must include banking information with SIGMA registration. Payment: Net 45 days after receipt of invoice.
Rev: 3: date: 8/23
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