RFQ _ Water Tanker Trucks.pdf

AMERICAN EMBASSY MONROVIA

INVITATION TO BID FOR WATER TANKER TRUCKS

PR16034666

Submission Deadline: August 31, 2026

The American Embassy in Monrovia has a requirement for a contractor to provide the following:

Description

* Water Tanker Trucks

5,000 US Gallon Capacity | Stainless Steel Tank | PTO-Driven Pump | Extended Cab |

Automatic Transmission

* QTY = 2 EA.

Delivery Time:

180 Days After Receipt of purchase order

Additional requirements/specification: See attached specification

Your quotation should include shipping/delivery charges to the stipulated delivery address. The delivery address for this requirement is:

American Embassy

502 Benson Street

Monrovia, Liberia

The Embassy’s payment term is net-30 days after receipt of all goods or services.

Please send your offer via email to MonroviaBids@state.gov .

mailto:MonroviaBids@state.gov

EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable offer. The Government reserves the right to reject proposals that are unreasonably low or high in price. Each offer must consist of, or address the following, in order to be evaluated:

1. Make, model, and full technical datasheet of the equipment being offered, demonstrating compliance with each specification element.

2. Evidence of financial resources or the ability to obtain same.

3. Evidence of the ability to secure a 50% performance bond from a bank in support of an award

4. List of relevant past performance project information that is equal to or similar in nature to the requirements of this project.

5. SAM Registration or all required documentation outlined by FAR on the below pages

FAR CLAUSES

DOSAR 625.8001 Vendor vetting

Afghanistan and Iraq – Iraqi and Afghan Vendor Vetting.

DOSAR Compliance – The US Embassy is required to ensure all prospective awardees are in compliance with the above DOSAR clause; however, the US Embassy also reserves the right to award to the next best offeror if the time being taken to satisfy this requirement reaches an impasse capable of causing the late delivery of goods or services.

52.204-90 Offeror Identification. “Offeror Identification (AUG 2025) (DEVIATION 25-19)”

(effective November 3, 2025)

If the Offeror will not have an active Federal Government contracts registration in the System for

Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs

(c) and (d) of this provision and include its responses with its offer.

Definitions. As used in this provision—

(a) Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional

System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security

Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor

Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The

Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C.

7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE

Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty

Organization (NATO) or a sponsored nation

Contact the appropriate National

Codification Bureau ( https://www.nato.int/structur/ac/135/abo ut/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and

Procurement Agency (NSPA) ( https://eportal.nspa.nato.int/AC135Public

/scage/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order. (3)

(End of provision)

52.204-7 System for Award Management

(c) Representations and certifications.

(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:

Provision Title Date

52.204-5 Women-Owned Business

(Other Than Small

Business)

Oct 2014

52.209-2 Prohibition on

Contracting with Inverted

Domestic Corporations—

Representation

Nov 2015

52.209-5 Certification Regarding

Responsibility Matters

Aug 2020

52.209-11 Representation by

Corporations Regarding

Delinquent Tax Liability or a Felony Conviction under any

Federal Law

Feb 2016

52.219-1 Small Business Program

Representations

Feb 2024

52.219-1 Alt I Small Business Program

Representations, with its

Alternate I

Feb 2024

52.219-1 Alt II Small Business Program

Representations, with its

Mar 2023

Alternate II

52.226-2 Historically Black

College or University and

Minority Institution

Representation

Oct 2014

(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in

SAM are hereby incorporated by reference into its offer.

(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.

(End of provision)

52.204-91 Contractor Identification.

(a) Commercial and Government Entity code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense

Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the

NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).

Unique entity identifier means an identifier used to identify a specific commercial, nonprofit, or

Government entity.

(b) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.

(c) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. The Contractor shall request changes to a

CAGE code as indicated in the following table.

If the

Contractor is…

Then…

Registered in the System for Award

Management

(SAM)

Initiate the change by updating its

SAM

registration

Located in the United

States or its outlying areas and is not registered in SAM

Submit a change request to the

DLA CAGE

Branch via https://cage.d la.mil

Located outside the

United States and its outlying areas and is not registered in SAM

Request a change by contacting the appropriate

National

Codification

Bureau ( https://www.

nato.int/struc tur/ac/135/ab out/contacts

) or NSPA ( https://eporta l.nspa.nato.in t/AC135Publ ic/scage/Cag eList.aspx)

(d) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.

(End of clause) https://cage.dla.mil/ https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

TECHNICAL SPECIFICATION

WATER TRUCK

5,000 US Gallon Capacity | Stainless Steel Tank | PTO-Driven Pump | Extended Cab | Automatic

Transmission

Summary

This specification defines the minimum technical requirements for the supply of two (2) heavy-duty water trucks.

The specifications herein are performance-based and do not reference or favor any particular manufacturer, brand, or model. Bidders are required to supply equipment that meets or exceeds all stated minimum requirements. Bidders shall clearly state in their tender submission the make, model, and full technical datasheet of the equipment being offered, demonstrating compliance with each specification element.

BASE VEHICLE

Vehicle Type Heavy-duty commercial water truck — 6x4 configuration

Configuration 6x4, rigid chassis

Gross Vehicle Weight (GVW) Not less than 28,000 kg (28 tons)

Payload Capacity Not less than 25,000 kg

Gradeability Minimum 40%

ENGINE

Engine Type Turbocharged, aftercooled, direct injection diesel engine — water-cooled

Engine Displacement Minimum 8,900 cc (8.9 Liters)

TRANSMISSION & POWER TAKE-OFF (PTO)

Transmission Type Automatic or Automated Manual Transmission (AMT) — minimum 8 forward gears

PTO (Power Take-Off) Factory-fitted PTO provision integrated with gearbox for driving tanker pump

PTO Controls Internal cabin-mounted PTO engagement controls — accessible by driver from seated position

Drive Configuration 6x4 rear-wheel drive

STEERING, BRAKES & SUSPENSION

Steering System Hydraulic power-assisted — tiltable and telescopic steering column

Service Brakes Full air dual-circuit drum brakes with Anti-lock Braking System (ABS)

Auxiliary Brake Engine / exhaust brake — factory fitted

Hill Hold Assist Yes — standard fitment

Front Suspension Parabolic leaf spring

Rear Suspension Multi-leaf spring balance beam bogie with torque rods and V-rod anti-roll arrangement

CABIN & DRIVER COMFORT

Cabin Type Extended / day cab — rigid steel construction with mechanical cab suspension

Air Conditioning Factory-fitted HVAC (Heating, Ventilation & Air Conditioning) system

Power Windows Yes — all windows, driver and co-driver

Seating Ergonomic adjustable bucket-type seats — driver and co-driver

Instrument Cluster Digital instrument cluster with driver information display

Connectivity Bluetooth connectivity and infotainment system

Safety Features ABS, hill-hold assist, engine brake; ADAS driver safety features

WATER TANK

Tank Capacity 5,000 US Gallons (minimum)

Tank Material Stainless Steel — minimum SS 304 grade

Tank Plate Thickness Minimum 3 mm structural grade stainless steel throughout

Internal Baffles Anti-surge baffles — welded internally to prevent liquid sloshing during transit

Tank Shape Cylindrical or oval — horizontally mounted on truck chassis frame

Top Access Manhole / inspection hatch with sealed cover — top-mounted

Tank Mounting Chassis frame-mounted with anti-vibration saddle brackets and securing straps

Corrosion Protection All external mild steel tank support structures to be hot-dip galvanized or equivalent

PUMPING & DISCHARGE SYSTEM

Discharge System 3-inch (3") gravity discharge — rear/side-mounted

Discharge Valve 3" manual butterfly or ball valve with BSP threaded outlet

Water Pump PTO-driven centrifugal pump — rated to match full tank discharge requirements

Pump Controls Internal cabin-mounted controls for PTO-engaged pump engagement and operation

Fill Connection Rear-mounted hydrant fill connection with air vent / overflow

FUEL SYSTEM

Fuel Tank Capacity Minimum 300 Liters

Fuel Type Diesel (compatible with available fuel grade at site)

COMPLIANCE & STANDARDS

Quality Standard ISO 9001 certified manufacturing; tank body to applicable ASTM / BS standards

SUPPLY REQUIREMENTS

Delivery Condition Fully assembled, tested, and operational — ready for immediate use on delivery

Operator Manual Complete operator and maintenance manuals to be supplied in English

Spare Parts Initial recommended spare parts list and availability confirmation required

Warranty Minimum 12 months or 50,000 km (whichever comes first)

— full vehicle and tank body

After-Sales Support Authorized service and spare parts availability to be confirmed for the country of deployment