RFQ Water Line Upgrades.pdf

PITT COMMUNITY COLLEGE

Winterville, North Carolina

FACILITIES AND CONSTRUCTION DEPARTMENT

REQUEST FOR QUALIFICATIONS

RFQ Name: Pitt CC Water Line Improvements

Issue Date:

July 28, 2026 Proposal Due Date:

August 20, 2026 at 3:00pm

PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS

North Carolina FACILITIES & CONSTRUCTION

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1. RFQ Advertisement Department/Agency Pitt Community College Project Title PCC Water Line Upgrades Design Services Engineer Scope of Work Upgrade current AC water main to PVC as well as add line to create loop and allow isolation of facilities.

Contact Glenn Sheppard, AVP of Facilities Telephone 252-493-7593 Email Glsheppard063@my.pittcc.edu Total Project Budget $2,000,000 Source of Funds County Appropriations Approved OC-25 # Publish Date July 28, 2026 Closing Date August 20, 2026 at 3:00pm

Submit THREE (3) Copies of Letter of Interest and SF-254 (Mailing Address):

Pitt Community College c/o Glenn Sheppard PO Box 7007 Greenville, NC 27835

Physical Location for Fed Ex/UPS Delivery (Delivery Address):

Pitt Community College c/o Glenn Sheppard 2064 Warren Drive Winterville, NC 28590

NC Licensing Statement

In order to offer architectural, engineering, or landscape architectural services in response to this solicitation, the proposing firm must be properly licensed to practice Architecture, Engineering, or Landscape Architecture in the State of North Carolina. More information on the North Carolina state boards may be found at the following websites:

NC Board of Architecture: (http://www.ncbarch.org)

NC Board of Examiners for Engineers & Surveyors:

(http://www.ncbels.org)

NC Board of Landscape Architects: (http://www.ncbola.org) http://www.ncbarch.org/ http://www.ncbels.org/ http://www.ncbola.org/

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STATE BUILDING COMMISSION - SELECTING CRITERIA

In selecting designers, the selection committee should take into consideration qualification information including such factors as:

1. Specialized or appropriate expertise in the type of project.

2. Past performance on similar projects.

3. Adequate staff and proposed design or consultant team for the project.

4. Current workload and State projects awarded.

5. Proposed design approach for the project including design team and consultants.

6. Recent experience with project costs and schedules.

7. Construction administration capabilities.

8. Proximity to and familiarity with the area where the project is located.

9. Record of successfully completed projects without major legal or technical problems.

10. Other factors which may be appropriate for the project.

STATE BUILDING COMMISSION - SUBMITTAL CRITERIA

Proposing firms must submit THREE (3) copies of the Letter of Interest and THREE (3) copies of your current Standard Form 254 (SF 254) with the information package. The current SF 254 template is located at http://ncadmin.nc.gov/businesses/construction/forms-documents which is the State Building Commission approved form.

In the interest of cost-savings to the designers, consistency of the submittals and more efficient use of time by the pre-selection committee, the submitted information package should not include any notebooks, binders, tab, clips, etc. The format should be 8-1/2" x 11" pages stapled in the upper left-hand corner. The Letter of Interest should not exceed ten (10) single-sided pages or five (5) double-sided pages plus the SF 254.

E-mail and Fax submittals will not be accepted.

http://ncadmin.nc.gov/businesses/construction/forms-documents

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2. Project Purpose and Background Introduction

Pitt Community College has numerous water supply lines that are original to the campus. As the campus has built out the changes and additions did not provide a way to isolate buildings. Many lines have exceeded their operational expectancy and need to be replaced. This project is to facilitate assessment, design, and construction of upgrades.

Existing Facility Description

Current system includes a mix of AC and PVC of various sizes.

Background

Due to recent failures and inability to isolated areas to allow continued operations

3. Scope of Work Pitt Community College is issuing this Request for Qualifications (RFQ) for qualified Engineering firms to select a qualified TBD to provide TBD services related to Water Line Improvement project (Project).

Major tasks shall include the following:

Design, bid services, and construction administration will be required.

Project Description

Replace existing AC water lines. Add water main to create internal loop and necessary valves to isolate buildings. Interruption to water service will need to be minimized and scheduled after hours due to continuing operations.

Project Schedule

Designer Submittal Due 8/20/26

Designer Shortlist 8/21/26

Designer Interviews 8/25/2026

Design Contract 10/1/2026

Bid 3/1/2027

Construction Start 5/1/2027

Construction End 8/10/2027

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4. Proposal Submittal Requirements The Respondent shall submit four (4) copies of their proposal in a sealed envelope or box along with a digital version of the proposal (PDF format) in the submission for the College. No facsimile or email responses will be accepted or considered. The digital version shall be included in the package on a CD, DVD, or USB flash drive with the Respondent’s name and RFQ name clearly marked.

Responses must be received no later than 3:00PM Eastern Daylight Time (EDT) on August 20, 2026. Submittals may be mailed or hand-delivered, see specific addresses below. Any submittal received after the deadline by any delivery method will not be considered or evaluated.

The proposal packages should be enclosed in a sealed envelope/box marked:

Request for Qualifications-PCC-MC Water Line Improvement and delivered via either of the following methods:

By Mail: Hand-delivery*:

Pitt Community College-Facilities & Construction

Pitt Community College-Facilities & Construction

Attention: Glenn Sheppard Attention: Glenn Sheppard

P.O. Box 7007 2064 Warren Drive

Greenville, NC 27836-7200 Winterville, NC 28590

*Fedex, UPS, or similar carriers methods may require this address for delivery.

Please verify information with carrier.

5. RFQ QUESTIONS & PRESUBMITTAL MEETING

Questions concerning this RFQ shall be submitted in writing to Glenn Sheppard via email to glsheppard@my.pittcc.edu no later than 2:00pm, EDT on August 12, 2026. Indicate RFQ name and project number (if supplied) in the subject heading of the email. Respondents are strongly advised to monitor this site for any additional information and/or addenda regarding this solicitation.

Evp.nc.gov

Only emailed questions will be addressed and answered. The issuance of such written responses is the only official method by which interpretation, clarification, or additional information will be given by the College. Only requests answered by formal written responses will be binding. A pre-submittal meeting is scheduled for Thursday August 6, 2026 at 10:00am and all potential respondents

Water Line Improvement Page 6 of 10 are encouraged to attend. There will be no individual meetings or marketing meetings conducted or allowed.

6. PROPOSAL SUBMITTAL FORMAT AND CONTENTS

The instructions below provide guidance and information to Respondents to prepare and submit concise responses for this RFQ. The purpose is to establish the format and contents so that responses are complete, contain all essential information, and can be easily evaluated.

Proposal Format The qualifications proposal should be no longer than 20 pages (Ten (10) double sided sheets) in length plus current Standard Form 254. Proposals shall be presented in a well-organized and concise manner and is preferred to be bound with one staple or binder clip for ease of recycling. Please do not bind, provide covers or tabs.

Proposal Content The following must be addressed in your package:

Introductory Letter: Respondents shall submit a clear concise response identifying the following:

a. Name of firm,

b. Primary contact person working on Project and his/her contact information,

c. Firm’s contact information (i.e., phone, facsimile, email, etc.),

d. Why the Pitt Community College should select your firm for this work, and

e. Acknowledgment of any RFQ Amendments (if any) posted on the evp.nc.gov

1. Specialized or appropriate expertise in the type of project: The firm’s experience in similar work and the record of successful results of that work.

a. Provide similar experience illustrating similar projects or work related to the technical aspects and processes described in the scope of work.

Include sub-consultant (if any) capabilities as related to the scope of work. Site specific projects of a similar nature to the Project described herein and list a reference with contact information for each project cited.

b. Indicate any previous project experience working for the College, as a Consultant, within the past five (5) years. Please include brief project statement, primary College department and staff responsible for project, and whether the project was completed within scope, budget, and schedule.

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c. Provide a minimum of three (3) references related to similar projects.

Include name of project, brief description of project, and primary contact information of reference

2. Past Performance on Similar Projects: Past performance on North Carolina Community College projects will be evaluated, with particular emphasis on whether the project was completed successfully in accordance with the agreed fee, deliverables, schedule, and responsiveness to the College. A demonstrated understanding of the NC Community College project processes, working with third-party entities and outside agencies that are required for Project performance will be given consideration.

3. Adequate Staff and Proposed Design or Consultant Team for the project:

Provide an Organization Chart of the project team specifying the dedicated Project Manager, key personnel, and sub-consultants assigned to the team and the availability of backup personnel that will support this Project. Include a brief summary identifying roles and responsibilities and general qualifications (i.e., professional registrations, certifications and/or licenses) of each team member (including sub-consultants) in disciplines appropriate to the Project, as well as education, availability to work on this Project, experience, years of experience (with current firm and other firms). Please do not list firm staff that is not directly working on the Project team. If more than one Project Manager or team is desired, please include this information and describe why this is necessary and how it is anticipated to work.

4. Current Workload and State Projects awarded: Consideration will be given to the firm’s ability to take on additional work, demonstrate understanding of the College’s goals and purposes of this Project, specific management approach, how well the firm’s organization structure show sufficient depth of its present workload, approach to managing the College’s budget and time, and the firm’s ability to offer the breadth and quality of services required for this Project.

5. Proposed Design Approach for the Project including Design Team and Consultants: A detailed description of how your firm proposes to approach this Project. Include sufficient discussion of proposed methodologies, techniques, and procedures for each work item. Provide a breakdown and description of tasks assigned per project team member. Describe the hierarchy of project management. Provide suggestions for any additional services which may enhance the value and/or affect the overall economy and effectiveness of the Project.

6. Recent Experience with Project Costs and Schedules: A detail list of recent projects including approved budget, actual bid, final cost. Were the listed projects completed on time? What items, if any, are potentially causing added costs and delays.

7. Construction Administration Abilities:

8. Proximity to and Familiarity with the area where the Project is located:

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9. Record of Successfully Completed Projects without Major Legal or Technical Problems: Consultants must identify all lawsuits, administrative claims or fine proceedings Consultant has been a party to in the past five (5) years. Include any fines levied by any governmental unit relating to the proposed work in this RFQ such as fines from the EEOC, Department of Labor or other unit of government.

10. Other Factors which may be Appropriate for the Project:

7. EVALUATION METHOD

Evaluation Criteria All proposals will be evaluated based on the following criteria:

1. Specialized or appropriate expertise in the type of project.

2. Past performance on similar projects.

3. Adequate staff and proposed design or consultant team for the project.

4. Current workload and State projects awarded.

5. Proposed design approach for the project including design team and consultants.

6. Recent experience with project costs and schedules.

7. Construction administration capabilities.

8. Proximity to and familiarity with the area where the project is located.

9. Record of successfully completed projects without major legal or technical problems.

10. Other factors which may be appropriate for the project.

Selection Procedures

The College will review Proposals and all the information provided in the submittals package. A selection committee comprised of PCC Staff will be convened to review the proposal packages. The College reserves the right to reject any and/or all proposals. Respondents that are deemed competitive may be asked to attend an interview and should make themselves available for a presentation of their proposal to the selection committee. Each firm will be responsible for all costs (e.g., travel and presentation materials) related to the presentation.

The selected firm will be notified by the College and will being contract negotiations. If no agreement can be reached with the selected firm, then the College will negotiate with another qualified firm(s).

The College anticipates initial approval of the selected firm in September and a goal to begin in October after final Professional Services Agreement is negotiated and executed.

The College assumes no contractual obligation as a result of the issuance of this request, the preparation, or submission of a qualifications statement by a

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Respondent, the evaluation of statements, or final selection. All submissions may be kept by the College and may be disclosed to third parties at the College’s discretion.

8. MINIMUM REQUIREMENTS TO MEET SUBMITTAL

REQUIREMENTS

Minimum Engineering Credentials

In order to offer architectural, engineering, or landscape architectural services in response to this solicitation, the proposing firm must be properly licensed to practice Architecture, Engineering, or Landscape Architecture in the State of North Carolina. More information on the North Carolina state boards may be found at the following websites:

NC Board of Architecture: (http://www.ncbarch.org) NC Board of Examiners for Engineers & Surveyors: (http://www.ncbels.org)

NC Board of Landscape Architects: (http://www.ncbola.org)

Conflict of Interest Statement

By submission of a response, the Consultant agrees that at the time of submittal, it: (1) has no interest (including financial benefit, commission, finder’s fee, or any other remuneration) and shall not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of Consultant’s services, and (2) will not benefit from an award resulting in a “Conflict of Interest.”

A “Conflict of Interest” shall include holding or retaining membership, or employment, on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by the College. Consultants shall identify any interests, and the individuals involved, on separate paper with the response and shall understand that the College, in consultation with legal counsel, may reject their proposal.

Changes in Personnel Changes to personnel on project team(s), particularly a Project Manager, are to be avoided wherever possible. If during the contract negotiation phase the Consultant requests to make a change to any personnel listed within the Consultant’s submitted Proposal, the request to the College must be made in writing and detail the proposed replacement personnel, resume(s) and reason(s) as to why the replacement is needed.

http://www.ncbarch.org/ http://www.ncbels.org/ http://www.ncbola.org/

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