RFQ - Warehouse Hytrol Conveyor System Final.pdf
PDF 110 KB Posted
- Attached to
- Hytrol Conveyor System Service
- Solicitation number
- S-84500-00015145
- Issued by
- Multnomah County, Oregon
About this file
The document is a Request for Quotation (RFQ) issued by the Oregon Liquor and Cannabis Commission (OLCC) for maintenance and repair of the warehouse Hytrol conveyor system. The RFQ requests quotes for services to begin upon contract execution, with submissions due by 3:30 PM PT on October 24, 2025, through the OregonBuys system. Vendors are invited to submit quotes for on-site repairs, technical support, system maintenance and testing, repair and replacement of conveyance components, and system updates, with the option to propose alternate products that meet or exceed specified requirements.
The RFQ allows vendors to submit pricing on a per-unit basis for each service category, with a requirement that all pricing be held firm for 30 days. Vendors must include warranty information detailing covered maintenance and repair services. The document stipulates that parts and materials will be capped at 10% over cost, and the agency reserves the sole discretion to determine whether proposed alternate products meet the "or equal" standard. Quotes can be submitted using the provided form, by entering pricing in OregonBuys, or by attaching a quote in the OregonBuys system.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| COBID Notice S-10700-00015146~1.docx | DOCX document | |
| ContractForServices RFQ.docx | DOCX document |
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Text version
ATTN:_Dannielle Burton Procurement Services Oregon Liquor and Cannabis Commission 9079 SE McLoughlin Blvd.
Portland OR 97222 Phone: 971-801-4087
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
Return To: Via Oregon Buys by 3:30 PM PT on October 24, 2025.
Description: The Oregon Liquor and Cannabis Commission (OLCC) is seeking quotes for the maintenance and repair of the warehouse Hytrol conveyor system.
Requested Availability Date of Product and Services – Services to begin upon execution of contract.
Any reference to brand names is meant as descriptive not restrictive.
Alternate bids will be considered on products which meet or exceed products indicated on quote.
Vendor is to mark clearly alternate proposals.
“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.
Vendor Name________________________________ Federal ID No:_____________________
Address:______________________________________ Phone:__________________________
City, State, Zip:_____________________________________ Fax:________________________
All Pricing Must Be Held Firm For 30 Days
Quotes shall include the following services. Quotes may be submitted using this form, entering pricing in OregonBuys under each line item or submitting a quote as an attachment in the
OregonBuys system. All quotes shall contain warranty information listing what services for normal maintenance and repairs are covered under the warranty.
DESCRIPTION QUANTITY PRICE
PER
UNIT
(Monthly and Hourly rates)
TOTAL
Service – On site repairs
Repairs requiring a technician on site can include but are not limited to maintenance/repair to rollers, belts and conveyors.
Technical Support:
Provide assistance to OLCC regarding technical issues with the system.
System Maintenance and Testing:
Preventative Maintenance: Regular inspections, cleaning, and calibration of conveyance system components to ensure optimal performance
Testing:
Conducting operational tests of systems.
Repair and Replacement:
Addressing and repairing faulty or damaged conveyance components. List hourly rate if outside of warranty.
System Updates:
Ensuring that the conveyance software is updated to the latest standards and provide troubleshooting when needed. Provide pricing if not included with services.
Parts / Materials: Cap at 10% over cost
EA
File details come from the government source that posted it. Updated .