RFQ W912JV23C3013 final for posting.pdf
PDF 267 KB Posted
- Attached to
- Native Seed Purchase
- Solicitation number
- S-24800-00008015
- Issued by
- Benton County, Oregon
About this file
Summary of RFQ W912JV23C3013
This Request for Quotation (RFQ) from the Oregon Military Department seeks native seed mixes and drill seeding services for post-burn restoration at two military installations on the Columbia Plateau in Morrow and Umatilla counties in eastern Oregon: the Oregon Army National Guard Raymond F. Rees Training Center and the U.S. Navy Boardman Bombing Range. The procurement includes three primary bid items: a native grass seed mix for the Rees Training Center (240 acres at 9 lbs/acre), a native grass seed mix for the Boardman Bombing Range (up to 770 acres at 9 lbs/acre), and drill seeding application services for up to 770 acres at the Boardman range. Both seed mixes consist of the same species composition: 30–35% Thickspike Wheatgrass, 10–15% Bottlebrush Squirreltail, 25–35% Indian Ricegrass, 5–15% Needle & Thread Grass, and 10–15% Sandberg Bluegrass, with adjustments permitted based on seed availability. Quotes must be submitted by September 8, 2023, at 10:00 AM via email, common carrier, or in person to Sam Goff at the Oregon Military Department. Seeding operations must be completed between November 2023 and February 1, 2024, following spotted knapweed treatment in September–October 2023. All seeding contractors must use a rangeland drill capable of large-acreage applications, attend a mandatory 20-minute range briefing at the Navy Range Control facility, and provide valid identification for site access.
Bidders must submit pricing per pound delivered FOB Umatilla, Oregon, for each seed mix and pricing per acre planted for the drill seeding service using the provided Pricing Submittal Form. Offers are irrevocable and binding for 60 calendar days following the closing date, with the option for the Oregon Military Department to request written extensions. The RFQ does not identify any set-aside provisions, incumbent vendors, or specific budget allocations. Qualified bidders are expected to have experience with large-scale rangeland restoration projects and provide comprehensive company information including UEI number, authorized representative details, and contact information. The solicitation indicates preference for vendors with proven experience in large reseeding projects for rangeland restoration.
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RFQ W912JV23C3013 Page 1 of 5
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
Post-burn restoration located on the Columbia Plateau in
Morrow and Umatilla counties in Eastern Oregon.
RFQ NUMBER W912JV23C3013
QUOTES MUST BE RECEIVED BY
SEPTEMBER 8, 2023 BY 10:00 AM
RFQ PURPOSE:
Post-burn restoration is needed at two military installations located on the Columbia Plateau in Morrow and Umatilla counties in eastern Oregon. Both installation project areas require similar species of seed. The mixes below are preferred, however we are open to changes as needed based on seed availability and recommendations.
DESCRIPTION:
Raymond F. Rees Training Center and the Boardman Bombing Range, Morrow and Umatilla Counties, Oregon
Post-burn restoration is needed at two military installations located on the Columbia Plateau in Morrow and Umatilla counties in eastern Oregon. Both installation project areas require similar species of seed. The mixes below are preferred, however we are open to changes as needed based on seed availability and recommendations.
1. Oregon Army National Guard Rees Training Center: Columbia Plateau grassland/shrub habitat
• Seed Quantity: Potential to treat 240 acres applied at 9 lbs/ac.
• Seeking a price/lb for the mix that is readily bags for drill seed application in late Fall to early Winter.
• Seed Mix/Species: A mix of locally sources native grass seed at ratios below. Ratios can be adjusted based on current seed availability.
o 30-35% Thickspike Wheatgrass o 10-15% Bottlebrush Squirreltail o 25-35% Indian Ricegrass o 5-15% Needle & Thread Grass o 10-15% Sandberg Bluegrass
1.
2. US Navy Boardman Bombing Range, Boardman, Oregon: Columbia Plateau habitat
• Seed Quantity: Potential to treat up to 770 acres applied at 9 lbs/acre.
• Seeking a price/lb for the mix that is packaged for drill seed application in late Fall to early Winter.
• Seed Mix/Species: A mix of locally sources native grass seed at ratios below. Ratios can be adjusted based on current seed availability:
o 30-35% Thickspike Wheatgrass o 10-15% Bottlebrush Squirreltail o 25-35% Indian Ricegrass o 5-15% Needle & Thread Grass o 10-15% Sandberg Bluegrass
RFQ W912JV23C3013 Page 2 of 5
Drill Seed Application
Cost to drill seed up to 770 acres on the US Navy Boardman Bombing Range, Boardman, Oregon (attached map) The area was part of a larger wildfire that burned in May 2023. The 770 acres is a portion of the burn in which spotted knapweed emerged and will be treated in early Fall 2023 prior to seeding.
Contract Requirements:
• All drill seeding must be completed using a rangeland drill capable of completing the seeding a large acreage within a short time frame.
• Seeding is to occur after the area has been treated for spotted knapweed in early fall (Sept-Oct) and when weather and soil conditions are appropriate for the location and species listed above (Nov – Feb) and must be completed by 1
February 2024.
• All work dates must be proposed and scheduled via the Oregon Military Department to ensure the Navy Bombing
Range is not in use during those dates and times.
• All personnel working on the project must have a valid driver’s license or identification for site access.
• Contractor must attend the 20-minute range briefing at the US Navy Range Control on the Boardman Bombing Range prior to conducting seed application. This will be arranged in coordination with the Oregon Military Department Project
Lead and can be scheduled the morning of scheduled seeding starting at 0900 hours. Once range brief has been completed, subsequent work can commence prior to 0900 hours if desired.
• Prefer vendor with experience conducting large reseeding projects for rangeland restoration.
SINGLE POINT(S) OF CONTACT “POC”:
The single Point of Contact “POC” for all questions regarding the RFQ, forms, Specifications, Plans, bidding process, changes, clarifications, the award process, and any other issues that may arise is:
Sam Goff – CPPB
Oregon Military Department
Anderson Readiness Center AGI Offices
3225 State Street
Salem OR 97301
EMAIL: SAM.A.GOFF@OMD.OREGON.GOV
PHONE:971-355-4167
OFFER SUBMISSION
QUOTES MUST BE RECEIVED BY September 8, 2023 at 10:00AM
Bidders may submit their bids via email, common carrier, or in person. All bids must be addressed to the single point of contact listed in this RFQ. Faxed bids will not be accepted. All bids must be received by the date and time listed on page 1 of the RFQ.
Late bids will be deemed nonresponsive and given no further consideration.
QUOTES MUST BE EMAILED TO SINGLE POINT OF CONTACT
QUOTES MUST BE SUBMITTED ON THE PROVIDED PRICING SUBMITTAL FORM
TIME FOR OFFER ACCEPTANCE
An Offeror’s Offer is a firm Offer, irrevocable, valid and binding on the Offeror for not less than sixty (60) calendar days after the Closing date of the RFQ. OMD may request that Offerors extend, in Writing, the time during which OMD may consider their Offers. If an Offeror agrees to such extension, the Offer shall continue as a firm Offer, irrevocable, valid and binding on the
Offeror for the agreed-upon extension period.
mailto:Samuel.a.goff.nfg@army.mil
RFQ W912JV23C3013 Page 3 of 5
RFQ W912JV23C3013
PRICING SUBMITTAL FORM
Post-burn restoration located on the Columbia Plateau in
Morrow and Umatilla counties in eastern Oregon.
PRICING SUBMITTAL INSTRUCTIONS:
Bidders shall enter pricing and other required information for all Bid Items listed in this Pricing Submittal Form. If this Pricing
Submittal Form is replaced by Addenda then Bidders shall use the Addenda forms to provide pricing and other required information. If the Pricing Submittal Form is only modified by Addenda, then bidders shall follow the instructions in the
Addenda for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing
Submittal Form or subsequent Addenda may result in Bid rejection as non-responsive.
BASE BID
Oregon Army National Guard Rees Training Center: Columbia Plateau grassland/shrub habitat
• Seed Quantity: Potential to treat 240 acres applied at 9 lbs/ac.
• Seeking a price/lb for the mix that is readily bags for drill seed application in late Fall to early Winter.
• Seed Mix/Species: A mix of locally sources native grass seed at ratios below. Ratios can be adjusted based on current seed availability.
o 30-35% Thickspike Wheatgrass o 10-15% Bottlebrush Squirreltail o 25-35% Indian Ricegrass
PRICE PER POUND DELIVERED FOB UMATILLA OREGON: $__________________________
US Navy Boardman Bombing Range, Boardman, Oregon: Columbia Plateau habitat
• Seed Quantity: Potential to treat up to 770 acres applied at 9 lbs/acre.
• Seeking a price/lb for the mix that is packaged for drill seed application in late Fall to early Winter.
• Seed Mix/Species: A mix of locally sources native grass seed at ratios below. Ratios can be adjusted based on current seed availability:
o 30-35% Thickspike Wheatgrass o 10-15% Bottlebrush Squirreltail o 25-35% Indian Ricegrass
PRICE PER POUND DELIVERED FOB UMATILLA OREGON: $__________________________
Drill Seed Application
Inclusive cost to drill seed up to 770 acres on the US Navy Boardman Bombing Range, Boardman, Oregon (Exhibit C &D).
The area was part of a larger wildfire that burned in May 2023..
Contract Requirements:
• All drill seeding must be completed using a rangeland drill capable of completing the seeding a large acreage within a short time frame.
• Seeding shall occur after the area has been treated for spotted knapweed in early fall (Sept-Oct) and when weather and soil conditions are appropriate for the location and species listed above (Nov – Feb) and must be completed by 1
February 2024.
RFQ W912JV23C3013 Page 4 of 5
• All work dates must be proposed and scheduled via the Oregon Military Department to ensure the Navy Bombing
Range is not in use during those dates and times.
• All personnel working on the project must have a valid driver’s license or identification for site access.
• Contractor must attend the 20-minute range briefing at the US Navy Range Control on the Boardman Bombing Range prior to conducting seed application. This will be arranged in coordination with the Oregon Military Department
Project Lead and can be scheduled the morning of scheduled seeding starting at 0900 hours. Once range brief has been completed, subsequent work can commence prior to 0900 hours if desired.
PRICE PER ACRE PLANTED $__________________________
BIDDER INFORMATION
COMPANY NAME:
ADDRESS:
ADDRESS:
AUTHORIZED REPRESENTATIVE NAME: TITLE:
SIGNATURE: DATE:
EMAIL ADDRESS:
CONTACT PHONE: CELL:
UEI NUMBER: Expiration Date:
RFQ W912JV23C3013 Page 5 of 5
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