RFQ W912DY20Q0172 Camp Zama Bldg 671 Appliances.pdf

SEE ADDENDUM

(No Collect Calls) W912DY20Q0172 25-Jun-2020

b. TELEPHONE NUMBER 256-895-8095

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 27 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY 9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ron Clark

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR: SET ASIDE: UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE NW

HUNTSVILLE AL 35806

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE 15. DELIVER TO CODE W912DY 16. ADMINISTERED BY

12. DISCOUNT TERMS 11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

SEE SCHEDULE

SEE SCHEDULE

SEE SCHEDULE

SEE SCHEDULE

SEE SCHEDULE AA AL

TEL: 256-895-1110 FAX:

FAX:

TEL: 256-895-1110 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,500

NAICS:

335220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24. 22. 21. 19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL PARTIAL COMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY20Q0172

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Furnishings: Camp Zama Bldg. 671

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for USAG Camp Zama Bldg. 671in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7290

NET AMT

0002 6 Months OPTION CONUS Storage: Camp Zama Bldg. 671

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

PSC CD: S215

0003 6 Months OPTION OCONUS Storage: Camp Zama Bldg. 671

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

PSC CD: S215

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-2 Certificate Of Independent Price Determination APR 1985 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

JUN 2020

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-5 Certification Regarding Responsibility Matters OCT 2015 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

JUN 2020

52.212-2 Evaluation - Commercial Items OCT 2014 52.212-3 Offeror Representations and Certifications--Commercial

Items

JUN 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

JUN 2020

52.213-1 Fast Payment Procedure MAY 2006 52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990 52.219-8 Utilization of Small Business Concerns OCT 2018 52.219-28 Post-Award Small Business Program Rerepresentation MAY 2020

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons JAN 2019 52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-18 Place of Manufacture AUG 2018 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-18 Availability Of Funds APR 1984 52.232-23 Assignment Of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.243-1 Changes--Fixed Price AUG 1987 52.246-15 Certificate of Conformance APR 1984 52.246-16 Responsibility For Supplies APR 1984 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-5 Authorized Deviations In Provisions APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.211-7003 Item Unique Identification and Valuation MAR 2016 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7021 Trade Agreements--Basic SEP 2019 252.225-7036 Buy American--Free Trade Agreements--Balance of

Payments Program--Basic

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7022 Representation of Extent of Transportation by Sea. JUN 2019 252.247-7023 Transportation of Supplies by Sea FEB 2019

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 07 August 2020

B. Required install dates are as follows:

Camp Zama Building 671 Install Start not earlier than: 07 December 2020 Install Completion not later than: 11 December 2020

Camp Zama Building 671 Contractor Furniture Install Start Date (FISD): __________________________

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD): __________________________ (insert date, not After Receipt of Order)

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost in the SF-1449 form on each of the two storage CLINs to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting

Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount.

Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation.

If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract.

Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING Camp Zama Bldg. 671 01 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 06 pages ATTACHMENT # 3 – STATEMENT OF WORK 07 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 02 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 07 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 01 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 06 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the Contractor shall submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

F. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing:

FurnishingInvoices@usace.army.mil mailto:furnishinginvoices@usace.army.mil mailto:FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice. Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Contractors shall provide name brand and model numbers for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. Technical Data Sheets Required. The Contractor shall provide current and complete cut sheets for all items specified in the FID, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings that bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in Attachment #2. The burden of providing information, which shall be organized and sequential according to the FID, is the responsibility of the Contractor. The Government will not be held responsible for contractor information that is not organized and sequential according to Attachments # 1 & 2, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

F. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ.

G. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

H. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

I. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

J. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

K. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one-month increments. If a storage fee is not included in the Contractor’s quote, the Contractor’s quote may be considered a non-conforming response to the solicitation.

L. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

M. Contractors shall submit the following with its quotation:

Company Name:

Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Mailing address

N. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF1449, SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government.

Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use AMRDEC SAFE, a File Transfer Protocol (FTP) site located at https://safe.amrdec.army.mil/SAFE/ as a backup method of submitting their quotes. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for quotes, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and the contracting documents (SF18, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the primary requirements. The primary requirements for Administrative Office Furniture (Admin) are defined as office furniture systems and, if included in the FID, wood casegoods. The Government’s intent is to receive timely quotes that are organized, complete and technically acceptable, with no need or a minimal need for clarifications.

Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the primary requirements.

B. A Contractor’s submittal of technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete or is not organized and sequential according to the FID preventing a conclusive comparison between the Contractor’s quote and the Government’s requirement.

https://safe.amrdec.army.mil/SAFE/

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

Late responses are in all cases contractor responses that are not in the Government’s possession by the stated due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, construction delays of buildings to be furnished, changing market conditions or Government requirements, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 09 July 2020 12:00 pm CST at ronald.e.clark@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products comply with the FID.

The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed

Attachment # 7 - Technical Documents Checklist and the contractor’s confirmation of their ability to meet the Government’s Furniture Installation Start and Completion Dates.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Attachment #2 Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Building 671 Install start not earlier than: 07 December 2020 Install completion not later than: 11 December 2020

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.”

The Government will use any available information to evaluate past performance.

D. Price – Evaluated price will be the contractor’s total quoted price, which includes all supplies, services, shipping, storage and optional items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors. However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total evaluated price.

W D H

APPLIANCES

1 30 30" Range 8.2 See FID Requirements Required $0.00 $0.00 2 20 20" Gas Range 8.3 See FID Requirements Required $0.00 $0.00 3 30 Washing Machine 8.4 See FID Requirements Required $0.00 $0.00 4 30 Clothes Dryer 8.5 See FID Requirements Required $0.00 $0.00

5 30 Clothes Dryer Stand, Direct Attached 8.6 See FID Requirements Required $0.00 $0.00

$0.00 $0.00 1 $0.00 1 $0.00

1 $0.00

GSA Contract Total $0.00 Discounted

Total $0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Vendors may quote the cited brand and model number or an approved equal, vendors are not required to quote the cited brand and model number as long as an approved equal is quoted.

GRAND TOTAL:

GSA Contract # shall be provided. If item is open market, quoter shall state Open Market. If part of an item is on GSA Contract and part is open market, Quoter shall state both and provide cost of open market item(s).

AFH, Camp Zama, Bldg 671, Appliances

HNC Total Cost

FID

Para

Description

HNC Unit Cost

Additional Information

# Qty

GSA

Contract # (GS-xxx-xxxxx)

Dimension

Shipping charges - CONUS Shipping charges - OCONUS Offload only

GSA

Contract

Total Cost Cut Sheet

Subtotal:

Model Quoted

Vendor Quoted

GSA

Contract Unit Cost

Attachment #1 Page 1 of 1

UH Army Furnishings Program – Furniture Item Descriptions (FID) AFH, Camp Zama, Bldg 671, Appliances

Attachment 2 Page 1 of 6

Attachment #2

Furniture Item Descriptions (FID)

Army Family Housing

Attachment 2 Page 2 of 6

TABLE OF CONTENTS PAGE NO.

1. GENERAL

2.-7. NOT USED

8. APPLIANCES

Attachment 2 Page 3 of 6

1. GENERAL

1.1.-1.3. Not Used.

1.4 Electrical.

Unless noted otherwise in FID, all electrical requirements shall meet the following:

a. Washing Machine, Dryer, and Lamp: 100V/50Hz

b. 30” Range: 220-240V/50 Hz

c. 20” Gas Range: 100-120V/60 Hz

Electrical convertors shall not be acceptable.

a. All plugs should be non-polarized type-A.

1.5 Cut Sheets.

Cut sheets are required for this RFQ. All required items and features submitted shall be on a current GSA schedule contract with the exception of UNICOR Products. A copy of the current GSA scheduled pricing shall be submitted along with the cut sheets for this RFQ. Items shall conform to the following requirements in order to be considered acceptable for this RFQ:

a. Cut sheets shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required in the FID.

b. All cutsheets shall be provided in 1-3 searchable PDF documents or other applicable software and be assembled and labeled in numerical order based on the FID section number, ex.: 2.1 Mattress, 3.1 Bed, etc.

c. Label each PDF with the pages contained within, ex.: Vendor’s cutsheets pgs. 1-10, Vendor’s cutsheets pgs. 11-25, etc.

d. Cut sheet shall include color photographs of all fabric selections being submitted for approval. Include fabric content, flame resistance, and abrasion resistance testing.

e. Cut sheets shall include line drawings or images that address all required features.

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f. Cut sheets shall clearly state name brand, model numbers, and GSA schedule contract numbers for all items quoted.

g. Cut sheets shall clearly state all required features that have been provided. List all of the features if printed literature is not available. The features may be handwritten on the cut sheet with the name, phone number, and company of the person who is providing the information.

h. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked to show the model, size, type, and all salient features proposed.

i. PDFs created using scanned documents shall use text recognition (i.e. OCR) to ensure search functions are enabled.

2.-7. NOT USED

8. APPLIANCES

Manufacturer’s warranty shall be provided. Contractor shall verify onsite that clearances are adequate for appliances.

8.1 Not Used.

8.2 30” Range.

Multistar MER30220EUW, or equal.

a. Shall be 30"W x 25-29"D x 37-48”H.

b. Shall be electric.

c. Shall be free-standing.

d. Shall have smooth glass cook top surface.

e. Shall have a minimum capacity of 4.0 cu.ft.

f. Provide digital temperature display.

g. Oven shall have:

i. Bake and broil elements

ii. 2 Removable racks with a minimum of 4 rack positions

h. Range top shall have two 6" and two 8" burners.

i. Provide removable storage drawer.

j. Color shall be white.

k. Provide 3 wire cord.

l. Provide minimum 1 year warranty for parts and labor.

8.3 20” Gas Range.

GE - Hotpoint RGAS200DMWW, Summit - RG200WS, or equal.

Attachment 2 Page 5 of 6

a. Shall be 20”W x 23-27”D x 40-43”H.

b. Shall be gas.

c. Shall be freestanding.

d. Shall be electric ignition.

e. Oven shall have:

i. Bake and broil elements

ii. 2 Removable racks with a minimum of 4 rack positions

iii. Minimum capacity of 2.0 cu.ft.

f. Range top shall have 4 burners.

g. Provide removable storage drawer.

h. Color shall be white.

i. Provide 3 wire cord.

j. Provide conversion kit for LP gas.

k. Provide connectors, hoses, vents, etc. for a fully functioning unit.

l. Provide minimum 1 year warranty for parts and labor.

8.4 Washing Machine.

Toshiba AW-8D8, Sharp ES-PW8D, Hitachi BW-DV80E, or equal

a. Shall be 22-25”W x 22-26”D x 38-42”H.

c. Shall be Japanese model washing machine.

d. Shall have a both washing and drying features.

e. Shall have minimum washing capacity of 8 KG.

f. Shall have minimum drying capacity of 3 KG.

g. Shall have minimum of 4 washing functions.

h. Shall have water or weight and temperature sensor.

i. Shall have a stainless steel tank.

j. Shall have a function to deodorize, sanitize or clean the tank.

k. Shall be same manufacturer and style as clothes dryer provided.

l. Provide 3 wire cord.

m. Provide all supply hoses, drain lines, connectors, etc. for a functional unit.

n. Color shall be white.

o. Provide minimum 1 year warranty on parts and labor.

8.5 Clothes Dryer.

Hitachi, DE-N60WV, Sharp KD-60C, Toshiba ED-60C-W, or equal

a. Shall be 24-26”W x 20-22”D x 22-27”H.

c. Shall be Japanese model clothes dryer.

Attachment 2 Page 6 of 6

d. Shall have minimum drying capacity of 6 KG.

e. Shall be front loading.

f. Shall have minimum of 2 drying functions.

g. Shall have humidity sensor.

h. Shall have lint filter.

i. Provide all connectors, vent kits, etc. for a functional unit.

j. Shall be same manufacturer and style as washing machine provided.

k. Shall be able to stack over washing machine.

l. Provide 3 wire cord.

m. Color shall be white.

n. Provide minimum 1 year warranty on parts and labor.

8.6 Clothes Dryer Stand, Direct Attached

Toshiba - DS-D1, Hitachi DES-P32-S, or equal.

a. Shall be 18-25” W x 24-30” H x 17-20”D.

b. Shall be Japanese model clothes dryer stand.

c. Shall be same manufacturer as washing machine and clothes dryer provided.

d. Shall be direct attached.

e. Shall be used with the clothes dryer to stack over washing machine.

f. Shall be made of metal.

g. Shall be height and width adjustable.

h. Shall come with all hardware necessary to install.

i. Color shall be white.

END OF SECTION

UH Furnishings Program Statement of Work - Offload of Furnishings in Warehouse

Attachment 3 Page 1 of 7

1. GENERAL

1.1. The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) secure and store, as designated; and (4) properly dispose of any associated packaging/crating materials.

1.2. Awarded Contractor is responsible for verifying all existing field conditions, i.e. electrical power including, but not limited to, voltage, hertz, amperage and outlets at each building.

1.3. The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4. The contractor shall provide a color board or binder of all furnishings, finishes and fabrics for customer’s approval, prior to manufacturing. This documentation will become the property of the customer. Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer at the earliest possible date to avoid delays due to “out of stock” and/or “discontinued” fabrics.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

2.1. The Contractor shall contact the TR at least 15 working days prior to shipping.

The Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2. In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

Attachment 3 Page 2 of 7

2.3. The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4. Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6. Shipping Label shall read as specified in Table 1 of this document.

2.7. Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1. Contractor shall deliver items between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2. All unloaded items shall be properly stored by the end of the workday.

3.3. The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR. The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

3.4. The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

3.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4. PLACE AND INSTALL

4.1. Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Attachment 3 Page 3 of 7

4.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified.

5. PROTECTION OF PROPERTY

5.1. The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing.

The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2. The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

5.3. Material-handling equipment shall have rubber wheels.

6. PRODUCT DOCUMENTATION

6.1. The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2. The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

7. CLEANUP

7.1. The Contractor will be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8. AT-OPSEC

8.1 All contractor and all associated sub-contractors employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation

Attachment 3 Page 4 of 7

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.2 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after the completion of training.

8.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8.4 To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify . The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

Attachment 3 Page 5 of 7

TABLE 1. Project specific information.

CAMP ZAMA, BLDG 671, Appliances

POC:

Technical Representative: Kimitaka Haseyama Tech. Rep. Phone: DSN: 263-4943 Tech. Rep. Email: Kimitaka.haseyama.ln@mail.mil Building/Installation Specific Information:

Will the Building be Occupied During Install: No

Delivery Type - Staged (Room by Room) or No Staged: No Staged

If this is a staged delivery, how many rooms will be accessible per day? N/A

Acceptable Hours of Delivery: 0830~1100

Number of floors: N/A

Elevator Available for Use During Install: Select:

Elevator Dimensions: N/A

DRMO :

(NOTE: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project):

DRMO: N/A

Point of Contact Name:

Phone/Email:

Address:

Building Number

Street Address

City, State, Zip Code

Business Hours:

Do they accept mattresses:

DRMO Special Requirements (Pallets, Shrink Wrap):

All recyclable cardboard products to be delivered to:

Address: N/A

Building Number

Street Address

City, State, Zip Code

Attachment 3 Page 6 of 7

Phone:

Access & Delivery Information:

Security Requirements:

N/A

Be specific and include all pertinent access information such as what gate to enter, who must escort, forms of ID, etc. If installation requires use of Rapid Gate, enter it in this block. Do not leave this block blank, if no requirements this block must be marked N/A.

Physical Location:

Building Number Street Address

City, State, Zip Code Warehouse Location:

Building Number BLDG 671

Street Address Housing Mgt Div, DPW, USAG-J

City, State, Zip Code APO AP 96343-5006

Distance from Warehouse to Physical Location:

0 KM

If Items are stored at the warehouse location noted above, indicate all items and the quantities of each item to be installed.

Items to be Installed Quantity

N/A

Example: Mattresses stored at the warehouse to be installed as part of this contract.

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

These fields are required if furnishings are being removed as part of this contract.

Old furnishing to be delivered to:

Attachment 3 Page 7 of 7

If DRMO/DLA is being utilized, state this here and complete DRMO information above.

If not, indicate the following:

Building Number

Street Address

City, State, Zip Code

List ALL furnishings to be removed: Items to be Removed Quantity Be specific and list the items and quantities of each item to be removed.

CONTRACTOR PERFORMANCE EVALUATION

ATTACHMENT #4 FOR OFFICIAL USE ONLY (WHEN COMPLETED) ENG FORM Page 1 of 2

PERFORMANCE EVALUATION 1. Contract Number b. Del Order

(SERVICES AND SUPPLY)

2. CEC/DUNS Number B. SIC Code

3. TYPE OF EVALUATION ( ) INTERIM ( X ) FINAL ( ) AMENDED 4. Terminated For Default ( )

Convenience ( )

5. Contractor (Name, address and ZIP code) 6A. Procurement Method

( ) Sealed Bid ( X) Negotiated

7. Description of Requirements and Location of Work

6B. Type of Contract

( X ) FFP ( )Cost Reimbursement ( ) Other

8. Type of Subcontracting

9. Fiscal A. Amount of Basic B. Total Amount of C. Liquidated Damages D. Net Amount Paid Data $ $ $

10. Significant A. Date of B. Original Contract C. Revised Contract D. Date Work Completed Award /DO Date /DO Date

PART II – PERFORMANCE EVALUATION OF CONTRACT (Check appropriate box)

11. Overall Rating

( ) Outstanding ( ) Above Average ( ) Satisfactory ( ) Marginal ( ) Unsatisfactory

12. EVALUATED BY

A. Organization B. Phone Numbers

Comm

Autovon

13. EVALUATION REVIEWED BY

A. Organization B. Phone Numbers

Comm

Autovon

C. Name and Title D. Signature E. Date

14. A. Federal Supply Class:

B. Business Status:

CONTRACTOR PERFORMANCE EVALUATION

ATTACHMENT #4 FOR OFFICIAL USE ONLY (WHEN COMPLETED) ENG FORM Page 2 of 2

N/A= Not Applicable O= Outstanding A= Above Average S= Satisfactory M= Marginal U= Unsatisfactory

PART III – EVALUATION OF PERFORMANCE ELEMENTS

15. Quality Control N/A O A S M U 16. Effectiveness of

Management

N/A O A S M U

a. Quality of Product a. Cooperation and responsiveness

b. Quality of service b. Management of resources/personnel

c. Implementation of the

CQC plan

c. Forecast and control of costs

d. Met Contract requirement d. Adequacy of site clean-up

e. Storage of materials e. Effectiveness of jobsite supervision

f. Adequacy of materials f. Compliance with laws and regulations

g. Adequacy of submittals g. Professional conduct

h. Adequacy of as-builts h. Review/resolution of subcontracting plan

j. Use of specified materials i. Accomplishments under

k. Identification/correction of deficient work in a timely manner

18. Compliance with

Labor Standards

17. Timely Performance a. Correction of noted deficiencies

a. Adherence to delivery schedule

b. Payrolls properly completed and submitted

b. Resolution of delays c. Compliance with labor laws and regulations: Davis

Bacon/Service Act and EEO

Requirements

c. Submission of required documentation

19. Compliance with

Safety Standards

d. Correction of minor deficiencies Warranty response

a. Adequacy of safety plan

b. Implementation of safety plan

c. Correction of noted deficiencies

20. Remarks: Explanation of evaluation is required.

Continue on separate sheet if needed.

Team Leader:

ATTACHMENT #5 Page 1 of 7

ACCIDENT PREVENTION PLAN

FOR UPH PROGRAM (FURNITURE AND FURNISHINGS)

U. S. ARMY CORPS OF ENGINEERS

HUNTSVILLE ENGINEERING AND SUPPORT CENTER

Scope: This Accident Prevention Plan established the Accident Prevention Plan for the contractor that is to minimize or eliminate the hazards associated with the handling, transporting, off loading, and installation of furniture and furnishings for military installations of the Armed Forces of the United States.

Purpose: The Accident Prevention Plan is a document that details how the safety and health requirements of OSHA; other regulatory codes and documents; and the U. S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 are to be accomplished.

Contractor Information:

Contractor Name: Date:

Contractor Address:

Location/Street

Ar…