RFQ - W912DY-25-Q-0014 - Japan Camp Buckner PN 62783 - ADMIN.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested at this time.

The requirement is to procure metal/laminate shelving that will be used in a housing type facility.

The combined synopsis/solicitation/Request For Quote (RFQ) number is W912DY-25-Q-0014. This number shall be referenced by contractors on their quotes and related correspondence.

This RFQ is full and open competition to all business sizes. The NAICS code is 337126. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award. The website for SAM is: https://www.sam.gov/portal/public/SAM/.

As shown in the attached Standard Form 1449 (SF 1449), the following is a summary of the requirement:

CONTRACT LINE ITEMS, Unit(s) of Measure, Quantity: Refer to SF1449

FREIGHT ON BOARD (FOB): Destination FURNITURE INSTALLATION START DATE (FISD): no earlier than 04 July 2024 FURNITURE INSTALLATION COMPLETION DATE (FICD): no later than 01 August 2025 FURNITURE INSTALL LOCATION: Refer to SF1449 (Table 1 in Attachment #3) CONTRACT TYPE: Firm-fixed price (FFP) subject to availability of funds.

The following attachments are included in this RFQ:

(1) Attachment 1 - Line-Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed below.

(2) Attachment 2 - Furniture Item Description (FID)

(3) Attachment 3 - Statement of Work (SOW)

(4) Attachment 7 - Technical Document Checklist - To be completed by contractor and returned to the Government POC listed below.

(5) SF1449 - Request for Quotes (RFQ) - To be completed by contractor and returned to the Government POC listed below. Pricing on the SF1449 must match pricing on the Attachment #1.

The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, August 2024. Full text versions of clauses can be found at http:// farsite.hill.af.mil/. The following provisions and clauses apply to this acquisition. Additional clauses are in the attached SF1449.

FAR 52.204-7, System for Award Management

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems FAR 52.209-7, Information Regarding Responsibility Matters

FAR 52.212-1, Instructions to Offerors – Commercial Items (Deviation 2018-O0013) FAR 52.212-2, Evaluation -- Commercial Items.

https://www.sam.gov/portal/public/SAM/

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Alternate I) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items.

FAR 52.232-40, Providing Accelerated Payment to Small Business subcontractors.

Questions regarding this RFQ are due no later than 10 December 2024, 10:00AM (CST) and sent via email to Fantasha.McNair@usace.army.mil and CEHNC-FurnitureQuotes@usace.army.mil.

Quotes are due no later than 06 January 2025, 10:00AM (CST) and sent via email to Fantasha.McNair@usace.army.mil and CEHNC-FurnitureQuotes@usace.army.mil.

Quotes shall contain:

(1) SF1449 - Completed by contractor and signed. Pricing on the SF1449 must match pricing on the Attachment 1.

(2) Attachment 1 - In Excel format, completed by contractor with pricing for all line items shown.

(3) Technical documents - Completed by contractor, organized and sequential according to Att. 1 and presented in a manner (highlighted, cross-referenced, etc.) that enables the Government to make a conclusive determination whether or not quoted items meet the specifications described in Att. 2.

Pricing shall be valid for 120 days.

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on Federal Business Opportunities (FBO).

SEE ADDENDUM

(No Collect Calls)

W912DY25Q0014 03-Dec-2024

b. TELEPHONE NUMBER

256-895-1128

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 07 Jan 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

FANTASHA MCNAIR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

300 SECURED GATEWAY

REDSTONE ARSENAL AL 35808

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912DY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE SCHEDULE AA AL

TEL: 256-895-1110 FAX:

FAX:

TEL: 256-895-1110 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

337126

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF10

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY25Q0014

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Furnishings: Camp Buckner PN 62783

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Japan - Camp Buckner PN 62783 in accordance with the attached Line Items, Item Descriptions and Statement of Work.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 7195

NET AMT

0002 6 Months OPTION CONUS Storage: Camp Buckner PN 62783

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

0003 6 Months OPTION OCONUS Storage: Camp Buckner PN 62783

FFP

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $__________ per month, for a total amount of $__________ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

INTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 13 January 2025

B. Required install dates are as follows:

Japan - Camp Buckner PN 62783 Install Start not earlier than: 04 July 2025 Install Completion not later than: 01 August 2025 Punch List Completion Date: 15 August 2025

Japan - Camp Buckner PN 62783 Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

Punch List Completion Date (PLCD):

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. This option for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (i.e.

double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. If storage is required in excess of 6 months, a new storage amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance and can be found in Clauses.

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE-ITEM PRICING - Camp Buckner PN 62783 01 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 09 pages ATTACHMENT # 3 – STATEMENT OF WORK 13 pages ATTACHMENT # 4 – SUPPLEMENTAL JAPAN – SPECIFIC CLAUSES 04 pages ATTACHMENT # 4a – ADDITIONAL JAPAN – SPECIFIC CLAUSES 04 pages ATTACHMENT # 4b – SECTION I – CONTRACT CLAUSES 43 pages ATTACHMENT # 4c – SUPPLEMENTARY CONDITIONS 01 pages ATTACHMENT # 4d – CONTRACTOR PERFORMANCE EVALUATION 02 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 07 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 01 pages ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 29 pages ATTACHMENT # 8 – DRAWINGS 02 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

E. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

F. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, shall be provided for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. At the time of quote, Contractors shall provide the most current documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the Contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID shall be provided by the Contractor, unless otherwise specified. All salient features of items specified in the FID shall be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a Contractor has or has not met the specifications shown in the FID. The burden of providing information, which shall be organized and sequential according to the FID, shall be the responsibility of the Contractor. The Government shall not be held responsible for Contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

G. Electronic Price Quote is Required. Attachment #1, “Line-Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet shall include model numbers for all items. Attachment 1 shall reflect only items provided through a teaming agreement, unless specified as open market items. Contractors shall provide pricing for all line items, even if the amount is $0. Contractors are encouraged to provide discounts off of schedule contract prices on the items quoted. Contractors shall include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from Contractors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

K. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

L. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

M. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one-month increments. If a storage fee is not included in the Contractor’s Quote, the Contractor’s Quote may be considered a non-conforming response to the solicitation.

N. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

O. The Contractor shall submit the following with its quotation:

P. Please include the following information:

Cage Code:

Taxpayer Identification Number:

UEI Number:

POC Name:

Email Address:

Phone Number:

Q. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (RFQ, SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (testing results, cut sheets, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the Contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, Contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry.

To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the Contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, and other supporting documents) and the contracting documents (RFQ, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A Contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (RFQ, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the Contractor’s Quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the Contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases Contractor responses that are not in the Government’s possession by the requested due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 10 December 2024 - 10:00AM CST at Fantasha.McNair@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via a RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. when the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from Contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A Contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down select. The down-select will be based on price, receipt of completed Attachment #7 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the Contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the Contractor install dates are within the dates shown below.

Japan - Camp Buckner PN 62783 Install Start not earlier than: 04 July 2025 Install Completion not later than: 01 August 2025 Punch List Completion Date: 15 August 2025

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the Contractor’s total quote, which includes supplies, services, shipping and storage.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with Contractors.

However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

1 20 23.1 SH5: Industrial Storage Cabinet, Metal $0.00 2 7 24.1 SH3: Open Industrial Storage Shelving, Metal $0.00

3 23 24.2 SH4: Open Industrial Storage Shelving, Metal $0.00

$0.00 HNC Cost: $0.00

$0.00

Do not alter any formulas in shaded cells

Open Market:

GRAND TOTAL:

Please note, if one or more of the boxes above are in amber or red, please refer to RFQ, Sect. J, Instruction to Quoters for requirements for Open Market items.

Installation & Shipping:

Furniture Subtotals:

Installation of furniture - to include any GFP in the SOW, if applicable Commercial Shipping (OCONUS)

Qty FID Para.

HNC Total CostFID Item Code / Description Vendor Quoted Product Line

Quoted

Camp Buckner, Japan – SATCOM PN 62783, Industrial Storage

Country of Origin HNC Unit

Cost Model Quoted

Furniture Item Descriptions (FID) Camp Buckner, Japan – SATCOM PN 62783

Attachment #2 Last Update: 2/10/2023 Page 1 of 9

Attachment #2

ADMIN NC

Attachment #2 Last Update: 2/10/2023 Page 2 of 9

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Submittal Requirements

1.1.1 RFQ Response

1.1.2 Non-Conforming RFQ Response

1.2 Submittal and Clarifications Format

1.3 Post Award Submittal

1.4 Contractor General Notes

1.4.1 General

1.4.2 Fabrics & Materials

2.0 Construction Requirements - Panel Supported Workstations - NOT USED

3.0 Construction Requirements - Benching Systems - NOT USED

4.0 Construction Requirements - Console Systems - NOT USED

5.0 Construction Requirements - Demountable Walls - NOT USED

6.0 Construction Requirements - Metal/Laminate Desks - NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations -

NOT USED

8.0 Construction Requirements - Metal Furniture: Bookcases - NOT USED

9.0 Construction Requirements - Laminate Tables, Metal Bases - NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II - NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II - NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III - NOT USED

14.0 Construction Requirements - Laminate Casegoods - NOT USED

15.0 Construction Requirements - Laminate Conference Tables - NOT USED

16.0 Construction Requirements - Ergonomic Task & Conference Seating - NOT USED

17.0 Construction Requirements - Executive Task Seating - NOT USED

18.0 Construction Requirements - Ergonomic Task Stool - NOT USED

19.0 Construction Requirements - Traditional Executive Seating - NOT USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene-

NOT USED

21.0 Construction Requirements - Seating, Wood Frame - NOT USED

22.0 Construction Requirements - Common Space Furnishings - NOT USED

23.0 Construction Requirements – Industrial Storage Cabinet

23.1 SH5: Industrial Storage Cabinet, Metal

24.0 Ancillary Items

24.1 SH3: Open Industrial Storage Shelving, Metal

24.2 SH4: Open Industrial Storage Shelving, Metal

Attachment #2 Last Update: 2/10/2023 Page 3 of 9

1.0 General

Item descriptions and quality requirements, as described in the FID (Furniture Item Descriptions), are for the quality, functional performance, and design intent of the furnishings required for this project. Products quoted that meet all functional and quality requirements, including all salient features listed in the product descriptions, will be considered responsive provided they are fully compliant with the RFQ requirements.

Compliance shall be determined by performance, features, quality, design intent, and value. Any item descriptions, salient features, or quality requirements listed within this document are not intended to be proprietary.

1.1 Submittal Requirements

All manufacturers shall provide manufacturer’s technical documentation and manufacturer’s construction specifications for each item quoted for verification the proposed products meet all requirements listed in the FID. The RFQ response shall be submitted in the format outlined below. For assistance in preparing the RFQ Response, please contact the contracting specialist to request a .pdf of the How to RFQ Guide.

1.1.1 RFQ Response

RFQ technical responses are the documents which, together with contractual documents (SF18, SF30, Attachment 1 in Excel, Attachment 8), make up an overall RFQ response (the quote). RFQ technical responses shall be clearly organized into (1) Adobe Acrobat (PDF) document. The PDF document shall be searchable, include bookmarks for each item number, and be organized per item number of the FID. Each RFQ is a separate contract activity, and specifications from previous projects will not be retrieved and reviewed. All product specifications and information presented shall be legible.

All technical documentation related to each item number shall be located within the same tab in the RFQ response and shall be submitted in the following order:

1. Product Information Required for Each Item Number:

a. Item number for each product submitted in the RFQ response.

b. Manufacturer, product line, and model number for each item and its components.

c. Overall dimensions.

d. Product image.

e. Fabric and finish options proposed for RFQ that have been priced for each item.

2. Drawings:

a. Provide plan view drawings clearly legible and labeled showing legend of components and dimensions for each freestanding desk and panel-supported workstation, including clusters.

b. Provide elevations or isometrics.

i. Elevations required with stacking/segmented drawings for panel tiles

Attachment #2 Last Update: 2/10/2023 Page 4 of 9

c. Electrical and data shall be on a separate drawing from itemized component drawing. Drawing shall be clearly legible and labeled, identifying all locations of electrical and data/communication outlets.

3. Product Specific Compliance Documentation:

a. Provide published, detailed, technical documentation including, but not limited to, specification guides, and price catalogs to demonstrate compliance with requirements.

b. Highlight, circle, or mark the model, size, type, and any optional features proposed in the RFQ response.

4. Technical Supporting Compliance Documentation:

a. Provide manufacturer’s technical and construction specifications demonstrating compliance to requirements.

b. Documentation shall only be submitted once for multiple items from the same product line.

c. Clearly indicate the item numbers that submitted documentation supports.

5. Testing Documentation:

a. Contractors are NOT required to submit testing documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of test reports at any time before or after award.

6. Environmental Documentation:

a. Contractors are NOT required to submit environmental documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of environmental documentation at any time before or after award.

i. Upon request, contractor shall provide certification for Indoor Air Quality

(GREENGUARD or equivalent).

ii. Upon request, contractor shall provide documentation regarding recycled content and recyclability for all products submitted.

7. Warranty Documentation:

a. Warranty documentation is required to be submitted for seating only.

b. Contractors are NOT required to submit warranty documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of warranties at any time before or after award.

c. Although all other items do not require warranty documentation, the contractor is responsible for providing warranty coverage as required in the FID.

d. Provide any additional or extended warranty that exceeds manufacturer’s standard warranty; extended warranty shall be clearly stated on manufacturer’s letterhead and include a verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility.

e. Refer to item descriptions for specific warranty requirements by product type.

1.1.2 Non-Conforming RFQ Response

Submittal of product brochures shall not be acceptable in place of technical documentation or construction specifications. Submittal of a general price list containing large amounts of items not relevant to the procurement is not acceptable. Extended

Attachment #2 Last Update: 2/10/2023 Page 5 of 9 warranties shall not be typed onto the manufacturer’s current warranty. Submittals not in compliance with Section 1.1.1 of the FID shall be considered non-conforming and declined.

1.2 Submittal and Clarifications Format

The RFQ shall be submitted via electronic communications as stated in Section 1.1.1.

The technical supporting documentation shall be submitted in a searchable Adobe Acrobat (PDF) document, organized, and bookmarked by item number of the FID.

Embedded objects, i.e., embedded links, files, and images within clarification responses shall be considered non-conforming.

1.3 Post Award Submittal

Refer to Statement of Work (SOW).

1.4 Contractor General Notes

1.4.1 General

1. All products proposed to be installed within one office, suite, or area shall consist of items of one style and finish. All products shall be free of rough or sharp edges.

Proposed products shall include all components necessary to provide a complete and stable unit. Items shall have consistent quality standards as described and required in the FID.

2. Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for, sound, secure, and complete installation.

3. Awarded contractor is responsible for verifying all existing field conditions i.e., including, but not limited to base-infeed requirements and electrical conditions.

Contractor shall coordinate with power plans.

4. Awarded contractor shall coordinate all furniture locations with all wall mounted equipment including, but not limited to: A/V, televisions, VTC equipment, Visual Communication Boards, etc.

5. Plans provided may not match project requirements in all instances. Follow FID descriptions and configurations and Attachment 1 quantities and locations.

1.4.2 Fabrics & Materials

1. During technical review provide a minimum of (3) selections for each quoted item, unless noted otherwise (UNO). Refer to finish requirements in each item for more specific guidance.

2. Where equivalent finishes have been proposed, bidders shall provide actual samples or color images and specifications for the alternate finish during technical review; Actual samples and specifications for the alternate finish shall be submitted at the post award kickoff, if awarded. The Government retains the right to reject any alternates that are not equal to the required specification.

Attachment #2 Last Update: 2/10/2023 Page 6 of 9

END OF SECTION

Attachment #2 Last Update: 2/10/2023 Page 7 of 9

2.0 Construction Requirements - Panel Supported Workstations - NOT USED

3.0 Construction Requirements - Benching Systems - NOT USED

4.0 Construction Requirements - Console Systems - NOT USED

5.0 Construction Requirements - Demountable Walls - NOT USED

6.0 Construction Requirements - Metal/Laminate Desks - NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations

- NOT USED

8.0 Construction Requirements - Metal Furniture: Bookcases - NOT USED

9.0 Construction Requirements - Laminate Tables, Metal Bases - NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II - NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II - NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III - NOT USED

14.0 Construction Requirements - Laminate Casegoods - NOT USED

15.0 Construction Requirements - Laminate Conference Tables - NOT USED

16.0 Construction Requirements - Ergonomic Task & Conference Seating - NOT USED

17.0 Construction Requirements - Executive Task Seating - NOT USED

18.0 Construction Requirements - Ergonomic Task Stool - NOT USED

19.0 Construction Requirements - Traditional Executive Seating - NOT USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene-

NOT USED

21.0 Construction Requirements - Seating, Wood Frame - NOT USED

22.0 Construction Requirements - Common Space Furnishings - NOT USED

23.0 Construction Requirements – Industrial Storage Cabinet

Attachment #2 Last Update: 2/10/2023 Page 8 of 9

1. Cabinets shall be constructed of cold rolled steel.

2. Cabinets shall be free of rust and scale. Unit shall be cleaned and pretreated with phosphate to resist rust and corrosion.

3. All exposed edges, corners and surfaces areas shall be smooth formed and free of shape edges.

4. Frames, sills, and headers shall be 16-gauge steel.

5. Doors shall be 21-gauge formed steel, reinforced with full length stiffener, and include knuckle hinges.

6. Hinges shall be welded to frames and riveted to the door.

7. Top, sides and back shall be a minimum of 22-gauge formed steel.

23.1 SH5: Industrial Storage Cabinet, Metal

Dimensions: 36”W x 24”D x 78-82”H

General Requirements:

a. Knocked down or pieces shall ship flat and not fully assembled, 14-gauge steel construction

b. 16-Gauge doorframe construction with knuckle hinges

c. (4) Adjustable steel shelves with fixed bottom shelf

d. Shelves shall have a weight capacity of 1500 lbs., minimum

e. Padlock hasp

Finish:

a. Metal: Manufacturer’s standard powder coat paint selection

24.0 Ancillary Items

24.1 SH3: Open Industrial Storage Shelving, Metal

Overall Dimensions: 60”W x 36”D x 84”H

General Requirements:

a. Knocked down or pieces shall ship flat and not fully assembled

b. Provide starter/adder units as required per floor plan

c. Heavy beaded or angle post uprights, punched for adjustment

d. Shelf clips with (2) hooks to engage uprights at (2) points

e. Provide cross braces at sides and back of shelving, refer to floor plan for quantity

f. (4) Box form shelves

i. (2) Adjustable shelves, minimum

ii. Fixed top and bottom shelf

g. Provide floor attachments or wall attachment kits, per manufacturer’s recommendation

24.2 SH4: Open Industrial Storage Shelving, Metal

Overall Dimensions: 36”W x 24”D x 84”H

Attachment #2 Last Update: 2/10/2023 Page 9 of 9

General Requirements:

a. Knocked down or pieces shall ship flat and not fully assembled

b. Provide starter/adder units as required per floor plan

c. Heavy beaded or angle post uprights, punched for adjustment

d. Shelf clips with (2) hooks to engage uprights at (2) points

e. Provide cross braces at sides and back of shelving, refer to floor plan for quantity

f. (5) Box form shelves

i. (3) Adjustable shelves, minimum

ii. Fixed top and bottom shelf

g. Provide floor attachments or wall attachment kits, per manufacturer’s recommendation

END OF SECTION

Statement Of Work - Installation Of Furnishings FY25 Japan, Camp Buckner, Industrial Storage, SAM.GOV BUY, ADMIN – P2#

10-07-2024 Attachment #3 – Statement Of Work Page 1 of 12 Form Revision Date: 22 April 2021

1. General

1.1. Purpose: The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, load and unload new items, place/install items on Attachment 1 in designated rooms, assemble items as required, secure and store as designated and properly dispose of all associated packaging/crating materials. All quotes shall include field verification of building conditions (including verification of electrical connections where hardwired connections to furniture are required), delivery and installation. Refer to Section 2, Post-Award Verification and Finish Selection, for information on field verification requirements.

1.2. Pre-Bid Site Visit: N/A

1.3. Phased install plan and Installation schedule: N/A

1.4. Electrical Hardwiring: The Contractor shall provide all furniture to building electrical connections, i.e. base feeds, power poles and accessory items as needed to fit existing conditions. This work shall be the responsibility of the contractor awarded the furniture contract;

therefore, a licensed electrician will need to be retained for the work. The RFQ response shall include a separate quote for this work as shown in Attachment 1.

1.5. Project Management Fees/Services: N/A

1.6. Project TR: The Technical Representative(s) (TR) for this project is shown in Table 1 of this document.

2. POST-AWARD VERIFICATION AND FINISH SELECTION

2.1. Post-Award Kick-Off (Verification) Meeting: After contract award and prior to finalizing the order, the contractor shall schedule a site visit to field verify and document all existing building conditions. During this meeting the furniture Contractor shall also coordinate all final finish, fabric, and color selections with the TR and/or the HNC Project Manager, USACE District office POC, as applicable. This verification meeting shall be scheduled by the HNC PM with the TR and shall occur within two weeks after award.

2.2. Building Conditions: Furniture Contractor shall verify and document all existing building conditions and all product changes required due to field conditions. Examples of building conditions which may vary from those shown on drawings provided or interfere with the intended location or configuration of furniture include, but are not limited to, the following:

placement of wall-mounted equipment such as SIPR boxes, thermostats, fire extinguisher cabinets; window and door placement; varying column sizes; size and/or placement of build-outs for mechanical chases; coordination of millwork openings for appliances; dropped ceilings in storage areas where industrial shelving is to be installed; appropriate code clearance for sprinkler heads; data/comms locations (the Furniture vendor is NOT responsible for running, terminating and/or testing the data/comms).

2.3. Work Not in Place: Furniture Contractor shall identify and document all conditions where critical work such as cabinetry, millwork, dropped ceiling areas, SIPR boxes, etc., are not in place at the time of the kick-off meeting so that field dimensions and locations can be

10-07-2024 Attachment #3 – Statement Of Work Page 2 of 12 Form Revision Date: 22 April 2021 determined. These shall be reported to the TR and HNC Project manager if the missing work will not be in place in time for items impacted by these conditions to be ordered and delivered per contract dates, or if a second site trip is required to obtain this information.

2.4. Electrical Conditions: Furniture Contractor shall verify and document all existing electrical conditions where powered furniture is required in the contract and all product changes required due to these conditions. Examples of electrical conditions to be verified include, but are not limited to, the following: type, location and quantity of wall or flush-floor outlets for plug-in electrical systems; location, quantity and suitability of wall, ceiling or floor junction boxes for hardwired electrical systems; building electrical configuration (2+2, 3+1, etc.); requirement for sharing of neutrals.

2.5. Data/Telecom Conditions and Coordination: Furniture Contractor is NOT responsible for running, terminating and/or testing any data cables or telecom cables through any furniture items in this contract. During the post award meeting the contractor will verify and coordinate the data/telecom locations prior to placing the furniture order. Coordination with the end users, NEC and/or IT contractor shall begin during the post award meeting and then continue throughout the entire installation.

2.6. Documenting Conditions: Contractor shall submit written documentation of conditions that impact the furniture and the proposed revisions necessary to the HNC Project Manager, the TR and the HNC Contracting Officer for follow-up action.