RFQ W50S6S-21-Q-0014 162nd 2021 Strong Bonds Events - FINAL.pdf

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REQUEST FOR QUOTATION

Issue Date: 15 June 2021

162D Strong Bonds Conference(s): 29 July 2021- 01 August 2021

24 September 2021 - 26 September 2021

From: 162nd Contracting Office To: All Qualified Interested Parties

Building 9, Room S201 Your Company Name: ________________________

Tucson, AZ 85706 ____________________________________________

POC: SSgt Jordan Vasquez

TEL: 520-295-6112

E-mail: 162.wg.msg.msc@us.af.mil

INSTRUCTIONS TO OFFERORS:

This acquisition is being competed as a total small business set aside, parties identified as a small business may submit a quote. The North American Industrial Classification System (NAICS) Code is 721110 with an associated U.S. Small Business Administration size standard of $35M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2021-05, Dated 10 March 2021.

The contractor shall provide all equipment, labor, materials, supervision and transportation necessary to provide, lodging, food and Event support IAW the Statement of Work (SOW) For the Strong Bonds

Conference.

Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information on this document and returning one (1) copy to the 162nd Contracting Office via email. Acceptable responses must quote both events, no partial quotes will be accepted for this requirement.

mailto:162.wg.msg.msc@us.af.mil

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ITEM

NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT

PRICE

AMOUNT

0001 Strong Bonds Event Lodging (July event) -

IAW Attachment 1

1 EA $ $

0002 Strong Bonds Conference Meeting Area (July event) – IAW Attachment 1

1 EA $ $

0003 Strong Bonds Meals (July Event) - IAW

Attachment 1

1 EA $ $

0004 Strong Bonds Event Lodging (September event) - IAW Attachment 1

1 EA $ $

0005 Strong Bonds Conference Meeting Area

(September event) – IAW Attachment 1

1 EA $ $

0006 Strong Bonds Meals ( September Event) –

IAW Attachment 1

1 EA $ $

0007 Audio/ Visual Support (Includes the Six foot table and two chair requirement) (September

Event only) IAW Attachment 1

1 EA $ $

Total $

FOB: Destination

Delivery to: 162nd Wing

6620 S. Air Guard Way

Tucson, AZ 85706

Quote Suspense Date: Wednesday, 30 June 2021 by 3:00 p.m. Arizona Time via email to:

162.wg.msg.msc@us.af.mil

Applicable Clauses and Provisions:

The following clauses and provisions are incorporated and will remain in full force in any resultant award:

FAR 52.202-1 – Definitions

FAR 52.203-19 - Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

FAR 52.204-7 - System for Award Management

FAR 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.204-13 - System for Award Management Maintenance

FAR 52.204-16 - Commercial and Government Entity Code Reporting

FAR 52.204-17- Ownership or Control of Offeror

FAR 52.204-18 - Commercial and Government Entity Code Maintenance

FAR 52.204-19 – Incorporation by Reference of Representations and Certifications

FAR 52.204-20- Predecessor of Offeror

FAR 52.204-21- Basic Safeguarding of Covered Contractor Information Systems mailto:162.wg.msg.msc@us.af.mil

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FAR 52.204-22 – Alternative Line Item Proposal

FAR 52.204-23- Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment

FAR 52.209-2 - Prohibition on Contracting with Inverted Domestic Corporations-Representation

FAR 52.209-6 - Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 – Prohibition on Contracting With Inverted Domestic Corporations

FAR 52.211-6 – Brand Name or Equal

FAR 52.212-1 - Instructions to Offerors

FAR 52.212-3 (Alt 1) - Offeror Representations and Certifications - Commercial Items

FAR 52.212-4 - Terms and Condition - Commercial

FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items (Deviation)

FAR 52.219-1 (Alt I) - Small Business Program Representation

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 – Post-Award Small Business Program Representation

FAR 52.222-3 - Convict Labor

FAR 52.222-21 - Prohibition of Segregated Facilities

FAR 52.222-22 - Previous Contracts and Compliance Reports

FAR 52.222-25 - Affirmative Action Compliance

FAR 52.222-26 - Equal Opportunity

FAR 52.222-36 - Equal Opportunity for Workers with Disabilities

FAR 52.222-50 - Combating Trafficking in Persons

FAR 52.223-5 – Pollution Prevention and Right-To-Know Information- Alternate II

FAR 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.223-22 – Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation

FAR 52.225-13 - Restrictions on Certain Foreign Purchases

FAR 52.225-18- Place of Manufacture

FAR 52.232-33, Payment by Electronic Funds Transfer— System for Award Management

FAR 52.232-39 - Unenforceability of Unauthorized Obligations

FAR 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-1 - Disputes

FAR 52.233-3 - Protest after Award

FAR 52.233-4 - Applicable Law for Breach of Contract Claim

FAR 52.243-1 Alt I - Changes - Fixed Price

FAR 52.247-34 - FOB Destination

FAR 52.249-1 - Termination for Convenience of the Government (Fixed Price) (Short Form)

FAR 52.252-5 - Authorized Deviations in Provisions

FAR 252.203-7000- Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 - Requirement to inform Employees of Whistleblower Rights

DFARS 252.203-7005 - Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7000 Disclosure of Information

DFARS 252.204-7003 - Control of Government Personnel Work Product

DFARS 252.204-7008 - Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7012 - Safeguarding Covered Defense Information and Cyber Incident Reporting

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DFARS 252.204-7015 - Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7016 - Covered Defense Telecommunications Equipment or Services-Representation

DFARS 252.204-7017 - Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services—Representation

DFARS 252.204-7018 - Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services

DFARS 252.209-7999 - Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law.

DFARS 252.213-7000 - Notice to Prospective Suppliers on Use of Supplier Performance Risk System in

Past Performance Evaluations

DFARS 252.215-7007 - Notice of Intent to Resolicit

DFARS 252.223-7008 - Prohibition of Hexavalent Chromium

DFARS 252.225-7012 - Preference for Certain Domestic Commodities

DFARS 252.225-7036 - Buy American—Free Trade Agreements--Balance of Payments Program--Basic

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7003 - Electronic Submission of Payment Requests

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions

DFARS 252.232-7010 - Levies on Contract Payments

DFARS 252.232-7017 - Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and Consideration

DFARS 252.243-7001 - Pricing of Contract Modifications

DFARS 252.244-7000 - Subcontracts for Commercial Items

DFARS 252.247-7023 - Transportation of Supplies by Sea--Basic

The following additional provisions and clauses are applicable to this procurement.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications

Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror

Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Prohibition.

https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_25

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(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019

(Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

"covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph

(e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds

"does" in paragraph (d)(2) of this section.

(e) Disclosures.

https://www.sam.gov/

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(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded

"will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such

- Page 7 of 10 -as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

"covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS

(a) The Government intends to award one firm fixed priced purchase order to the responsible offeror whose offer conforming to the solicitation represents the best value. Factors other than price when combined are approximately equal when compared to price. The following factors shall be used to evaluate offers:

Factor 1 - Price

All offerors must submit a firm fixed price quote, for the 162nd WG Strong Bonds event(s) IAW

Statement(s) of Work. NOTE: The 162d Wing is subject to 50% of AZ Transaction Privilege Tax. Please include applicable taxes in quote.

The Government reserves the right to request subcontractor pricing if applicable for consideration in price evaluations.

Offeror’s quotes will be evaluated for price reasonableness, accuracy and/or feasibility.

Factor 2 – Technical - This factor will be evaluated to assess the suitability of the accommodations offered, that either meets or exceeds the government’s requirement for the Strong Bonds event(s) as defined in the Statement(s) of Work .

https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.sam.gov/

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(a) The evaluation will consist of assessing the venue(s) and of all food items supplied by the offeror and must meet or exceed the stated needs of the requirement. Vendor shall supply list of food and beverages that are being offered and specify for which meal the food items are intended *** (Required

Submittal) ***

The offer must effectively meet or exceed specifications and characteristics listed in Attachment 1.

Failure to provide realistic, reasonable and complete information may reflect a lack of understanding of the requirements and may result in a determination that the vendor is technically unacceptable.

(b) All proposals will be subjected to an initial screening for completeness and conformance with RFQ instructions before being evaluated. A proposal that is incomplete will not be considered for award.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) The Government intends to award without discussions. Offerors shall ensure their initial proposal contains its best terms from a technical and price standpoint. However, the Contracting Officer reserves the right to hold discussions if necessary.

(e) Note: In Accordance with Federal Acquisition Regulation (FAR) 9.104-1: To be determined responsible, a prospective contractor must:

1. Have adequate financial resources to perform the contract, or the ability to obtain them

2. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

3. Have a satisfactory performance record.

4. Have a satisfactory record of integrity and business ethics

5. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

6. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

7. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The Government reserves the right to further verify contractor responsibility using any sources available including, but not limited to:

• Federal Awardee Performance and Integrity Information System (FAPIIS)

• System for Award Management (SAM)

• Supplier Performance Risk System (SPRS)

•Other Publically Available Information

(End of Provision)

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FAR 52.252-1 Solicitation Provisions Incorporated By Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/

(End of Provision)

FAR 52.252-2 Clauses Incorporated By Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/

(End of Clause)

FAR 52.252-6 Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation. (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

*Contractors will need to be registered in System for Awards Management (SAM) to be considered for award. Contractor who is awarded will need to be registered in Wide Area Work Flow

(WAWF) in order to be paid for services rendered.*

***HOTEL WILL NEED TO BE INSPECTED BY FIRE DEPARTMENT, SECURITY, PUBLIC

HEALTH, AND SERVICES PRIOR TO AWARD***

Please fill out all requested information.

VENDOR INFORMATION:

PAYMENT

TERMS

ESTIMATED

DELIVERY

QUOTE

EXPIRATION

WARRANTY QUOTED BY

https://www.acquisition.gov/ https://www.acquisition.gov/

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DATE Date

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS

Attachments:

1) Attachment 1 – SOW July and September Strong Bonds Event

2) CERT of 52.204-24 25 26 (Required Submittal)