Attachment 1- SOW July and September Strong Bonds Event.pdf

STATEMENT OF WORK

FOR

162d Wing, Arizona Air National Guard Strong Bonds Conference, Tucson, AZ

(Resort retreat to build resilience in Families of National Guard Airmen)

Strong Bonds Conference: 29 July – 01 August 2021

Air National Guard Tucson IAP

Statement of Work

The AAA rated 4 star- Resort (Hotel), located in the immediate area of Tucson, Arizona, shall provide all lodging, conference room, supervision, meals and services necessary to execute the Strong Bonds Conference. The Strong Bonds Conference is conducted by Chaplain Corps Members to provide follow-up support, reintegration and reunion ministries, and other programs to strengthen families and enhance the spiritual health of individuals. The Chaplain-led programs assist members of the Armed Forces on active duty and their immediate family members, and members of Reserve/Air National Guard components in an active duty status and their immediate family members, in building and maintaining a strong family structure. The Chaplain Corps has stepped up to provide the Strong Bonds, a comprehensive program to help meet the highest priorities of taking care of our Airmen and their Family members. This reintegration and reunion effort focuses on improving communication and resiliency within the family. It is valuable training for couples, families, and singles to help build better, stronger relationships, which in turn allows our Airmen to remain focused on the mission.

1.0. Description of Services:

Lodging: 35 Double Occupancy hotel rooms (35 King or Queen or any combination of King/Queen size beds) for 2 nights on 29 and 30 July 2021. Guests will arrive on 29 July 2021 and check out on 01 August 2021 (1:00 pm late checkout requested). Any costs charged to the room such as telephone usage, movies, mini bar usage, room service or any other charge above and beyond the daily rate, will be at the occupants expense and will not be allowable under this contract. A block of 35 Double Occupancy hotel rooms shall be held until 3:00 pm on 26 July 2021. Reservations will be placed and a room list will be provided by the (POC) Point of Contact at least 5 days before event. The POC will be Captain Ralph Garren. Rooms may be canceled at no cost to the government no later than 72 hours on 26 July 2021 by the POC before checking in. ALL TAXES will be INCLUDED in your room costs. Hotels must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per room) in your area and time of year.

Conference Meeting Area: The hotel shall provide 1 on-site conference room large enough to accommodate 64 people, classroom setting on Friday 29 July 2021 from 5:00 pm - 10:00 pm, Saturday 30 July 2021 from 7:00 am - 10:00 pm, and Sunday 01 August 2021 from 7:00 am – 2:00

pm. The hotel shall provide 2 on-site conference rooms large enough to accommodate 65 each for kids, classroom setting. One room to accommodate kids age 6-11 and one room for kids age 12-17.

Needed on Friday 29 July 2021 from 5:00 pm - 10:00 pm, Saturday 30 July 2021 from 7:00 am - 10:00 pm, and Sunday 01 August 2021 from 7:00 am – 2:00 pm. A podium and table will be required at the front of each room.

One six-foot table will be located in the front of the room for materials. One six-foot tables or counter space located in the back of the room for the use of materials.

Audio Visual Support: Not needed for this event.

Registration: The Hotel will provide a six foot table with three chairs for registering our attendees. Table will be located near the entryway to the main conference meeting area.

Dinner Meal Friday and Saturday: 6:30 pm, 29 July 2021 and 6:30 pm, 30 July 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. Some dietary requirements may be needed. POC will give a list of those needs NLT 23 July 2021. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (Approximately 130 adults and kids)

Dinner Meal (kid friendly) Chicken/Beef/Fish Rice/Potato Salad and Condiments Sliced Fresh Fruit Vegetables Dessert options Iced Tea, Soda, Coffee, Water

Breakfast Saturday: 8:00 am, 30 July 2021 and 8:00 am, 01 August 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year.

Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (Approximately 130 adults and kids) Breakfast Scrambled Eggs Breakfast potatoes Bacon/Turkey Sausage Sliced Fresh Fruit Sliced Whole Wheat and White Bread Served with Butter/Jams Freshly Brewed Regular and Decaf Coffee and Tea Orange Juice, Milk, Water

Lunch Meal Saturday: 12:00 pm, 01 July 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (Approximately 130 adults and kids) Lunch Meal (kid friendly) Assorted Cold Cut Sandwiches to include:

Turkey, Roast Beef, Ham, Tuna Breads, Cheeses and Condiments Potato Chips Sliced Fresh Fruit Assorted Cookies and Brownies Iced Tea, Lemonade, Soda, Water

The Strong Bonds Program does not allow funding for Snacks. It is at the discretion of the Hotel to include Snacks and/or Light Refreshments gratuitously as part of the contract package.

Break Times:

Required changes in Break Times due to the Conference Schedule and/or Additional Break Times are to be determined at a later date by the POC, Chaplain Captain Ralph Garren.

1.1. Point of Contact: The designated Point of Contact (POC) from the 162d Wing will be the primary Government Point of Contact concerning the Strong Bonds Conference. The POC will be Chaplain, Captain Ralph Garren.

1.2. Hotel Access: The Airmen and their spouses will have access to the Hotel after checking in during its daily 24 hours of operation throughout the entire Strong Bonds Conference.

1.3. Hotel Qualifications: The Hotel shall be bonded, licensed, and properly insured for all Hotel operations, preparing and/or catering meals, and serving meals.

1.4. Government Quality Assurance: The government will regularly evaluate the Hotel’s performance to ensure compliance with contract terms and conditions. Evaluations will be performed by the designated 162d Wing POC.

GENERAL INFORMATION

2.1. Hotel Point of Contact: The Hotel shall provide the name of a point of contact and an alternate that shall be responsible for the performance of services. The Hotel point of contact shall be available via telephone for discussion of all issues pertaining to the Strong Bonds Conference with the designated 162d Wing main POC. The Hotel shall designate these individuals, in writing, to the Contracting Officer (CO) before the contract start date.

2.2. Emergency Services

The Hotel shall dial 911 and handle all emergencies throughout the Strong Bonds Conference.

2.3. Security Requirements

2.3.1. The Hotel shall ensure that all Lodging Rooms and the Conference Meeting Area / Room have the ability to be locked and secure.

2.3.2. Risk Assessment: The Government will perform a risk assessment of each Strong Bonds event in accordance with FM 100-14. 162d program coordinators and instructors will conduct a risk assessment and review security requirements in accordance with the ANG and unit SOPs when conducting events or training.

2.3.3. Reporting Requirements: Hotel personnel shall immediately report to the POC of any information or circumstances of which they are aware of that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

2.3.4. Physical Security: The Hotel shall be responsible for safeguarding all Government property and controlled forms provided for Hotel use. All equipment and materials provided to the Government for use shall be secured.

2.3.5. Safety: The Hotel shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Hotel, and the Government will assume no liability or responsibility for the Hotel’s compliance or noncompliance with such responsibilities.

2.3.6. Hotel Facility: The Hotel shall, at all times, keep areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a conference session or when away from the Conference Meeting Area / Room, and Lodging, the Hotel shall ensure the area / room and lodging rooms are in a clean, neat, safe and workmanlike condition. The Hotel is responsible for the removal and proper disposal of all related waste material throughout the conference.

2.3.7. Parking: The Hotel shall allow all conference attendees to park their vehicles in the Hotel’s parking lot(s) at no cost to the Government.

STATEMENT OF WORK

FOR

162d Wing, Arizona Air National Guard Strong Bonds Conference, Tucson, AZ

(Resort retreat to build resilience in the Marriage & Families of National Guard Airmen)

Strong Bonds Conference: 24-26 September 2021

Air National Guard Tucson IAP

Statement of Work

The AAA rated 4 star- Resort (Hotel), located in the immediate area of Tucson, Arizona, and shall provide all lodging, conference room, supervision, meals and services necessary to execute the Strong Bonds Conference. The Strong Bonds Conference is conducted by Chaplain Corps Members to provide follow-up support, reintegration and reunion ministries, and other programs to strengthen families and enhance the spiritual health of individuals. The Chaplain-led programs assist members of the Armed Forces on active duty and their immediate family members, and members of Reserve/Air National Guard components in an active duty status and their immediate family members, in building and maintaining a strong family structure. The Chaplain Corps has stepped up to provide the Strong Bonds, a comprehensive program to help meet the highest priorities of taking care of our Airmen and their Family members. This reintegration and reunion effort focuses on improving communication and resiliency within the family. It is valuable training for couples, families, and singles to help build better, stronger relationships, which in turn allows our Airmen to remain focused on the mission.

1.0. Description of Services:

Lodging: 32 Double Occupancy hotel rooms (32 King or Queen or any combination of King/Queen size beds) and 2 Suites (King or Queen) for 2 nights on 12 and 13 July 2019. Guests will arrive on 24 September 2021 and check out on 26 September 2021 (2:00 pm late checkout requested). Any costs charged to the room such as telephone usage, movies, mini bar usage, room service or any other charge above and beyond the daily rate, will be at the occupants expense and will not be allowable under this contract. A block of 32 Double Occupancy hotel rooms and 2 Suites shall be held until 3:00 pm on 21 September 2021. Reservations will be placed and a room list will be provided by the (POC) Point of Contact at least 5 days prior to event. Rooms may be canceled at no cost to the government no later than 72 hours before checking in on 24 September by the POC. ALL TAXES will be INCLUDED in your room costs. Hotels must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per room) in your area and time of year. (34 EACH)

Conference Meeting Area: The hotel shall provide an on-site conference room large enough to accommodate 68 people with round tables and chairs for the classroom setting on Friday 24 September 2021 from 5:00 pm - 10:00 pm, Saturday September 25 2021 from 7:00 am - 12:00 pm and two conference rooms for 34 people each will be provided on Sunday 26 September 2021 from 7:00 am to 9:00 am and then a 68 single conference room on 26 September 10:00 AM-12:

PM. A podium and table will be required at the front of each room.

Audio Visual Support: Projector: 1 EACH. Projector Screen: 1 EACH. DVD Player: 1 EACH. Speakers and Miscellaneous connecting cables. The Government will provide CPU(s) that will be connected to the equipment provided by the hotel for use and the hotel will ensure Audio Visual Support is operational to the COR.

Registration Table: Hotel will provide a six foot table with two chairs for registration. The placement of this table should be close to the conference area to register attendees.

Dinner Meal Friday: 6:30 pm, 24 September 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. The POC for this event will provide the hotel a list of special dietary requirements for our guests. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (68 EACH)

Dinner Meal Chicken/Beef/Fish Rice/Potato Salad and Condiments Sliced Fresh Fruit Vegetables Dessert options Iced Tea, Soda, Coffee, Water

Breakfast Saturday: 8:00 am, 25 September 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (68 EACH) Breakfast Scrambled Eggs Breakfast potatoes Bacon/Turkey Sausage Sliced Fresh Fruit Sliced Whole Wheat and White Bread Served with Butter/Jams Freshly Brewed Regular and Decaf Coffee and Tea Orange Juice, Milk, Water

Lunch Meal Saturday: 12:00 pm, 25 September 2021. Hotel must provide list of food and beverages that will be served at the time solicitation is due. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (68 EACH) Lunch Meal Assorted Cold Cut Sandwiches to include:

Turkey, Roast Beef, Ham, Tuna Breads, Cheeses and Condiments Potato Chips Sliced Fresh Fruit Assorted Cookies and Brownies Iced Tea, Lemonade, Soda, Water

Resort Restaurant Dinner Saturday: Early 6:00 – Late 8:00 pm, 25 September 2021. Hotel must provide a menu listing dinner options and beverages that will be served by the Resort Restaurant at the time solicitation is due. Hotel must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (68 EACH) Resort Restaurant Dinner Menu to include the following selections from which to choose:

Main Dish: Chicken or Fish or Beef or Pasta

Salad and Condiments Vegetables Desert Non-Alcoholic Beverages

Breakfast Sunday: 8:00 AM, September 26 2021. Hotels must provide list of food and beverages that will be served at the time solicitation is due. Hotels must attempt to bid this Line Item keeping in mind the Government Per Diem rate (per meal) in your area and time of year. Cost will be inclusive of ALL TAXES, Gratuities and all other charges. (68 EACH) Breakfast Scrambled Eggs Pancakes/Waffles Pork/Turkey Sausage Sliced Fresh Fruit Sliced Whole Wheat and White Bread Served with Butter/Jams Freshly Brewed Regular and Decaf Coffee and Tea Orange Juice, Milk, Water

The Strong Bonds Program does not allow funding for Snacks. It is at the discretion of the Hotel to include Snacks and/or Light Refreshments gratuitously as part of the contract package.

Break Times:

Required changes in Break Times due to the Conference Schedule and/or Additional Break Times are to be determined at a later date by the POC.

1.1. Point of Contact: The designated Point of Contact (POC) from the 162d Wing will be the primary Government Point of Contact concerning the Strong Bonds Conference.

1.2. Hotel Access: The Airmen and their spouses will have access to the Hotel after checking in during its daily 24 hours of operation throughout the entire Strong Bonds Conference.

1.3. Hotel Qualifications: The Hotel shall be bonded, licensed, and properly insured for all Hotel operations, preparing and/or catering meals, and serving meals.

1.4. Government Quality Assurance: The government will regularly evaluate the Hotel’s performance to ensure compliance with contract terms and conditions. Evaluations will be performed by the designated 162d Wing POC.

GENERAL INFORMATION

2.1. Hotel Point of Contact: The Hotel shall provide the name of a point of contact and an alternate that shall be responsible for the performance of services. The Hotel point of contact shall be available via telephone for discussion of all issues pertaining to the Strong Bonds Conference with the designated 162d Wing POC. The Hotel shall designate these individuals, in writing, to the Contracting Officer (CO) before the contract start date.

2.2. Emergency Services

The Hotel shall dial 911 and handle all emergencies throughout the Strong Bonds Conference.

2.3. Security Requirements

2.3.1. The Hotel shall ensure that all Lodging Rooms and the Conference Meeting Area / Room have the ability to be locked and secure.

2.3.2. Risk Assessment: The Government will perform a risk assessment of each Strong Bonds event in accordance with FM 100-14. 162d program coordinators and instructors will conduct a risk assessment and review security requirements in accordance with the ANG and unit SOPs when conducting events or training.

2.3.3. Reporting Requirements: Hotel personnel shall immediately report to the POC of any information or circumstances of which they are aware of that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

2.3.4. Physical Security: The Hotel shall be responsible for safeguarding all Government property and controlled forms provided for Hotel use. All equipment and materials provided to the Government for use shall be secured.

2.3.5. Safety: The Hotel shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Hotel, and the Government will assume no liability or responsibility for the Hotel’s compliance or noncompliance with such responsibilities.

2.3.6. Hotel Facility: The Hotel shall, at all times, keep areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a conference session or when away from the Conference Meeting Area / Room, and Lodging, the Hotel shall ensure the area / room and lodging rooms are in a clean, neat, safe and workmanlike condition. The Hotel is responsible for the removal and proper disposal of all related waste material throughout the conference.

2.3.7. Parking: The Hotel shall allow all conference attendees to park their vehicles in the Hotel’s parking lot(s) at no cost to the Government.

*** FAILURE TO INCLUDE ALL THE REQUIRED INFORMATION WITH THE RFQ WILL

RESULT IN NO FURTHUR CONSIDERATION TO YOUR QUOTE. ANY QUOTE RECEIVED

AFTER THE DEADLINE (OFFER DUE DATE/LOCAL TIME) LOCATED ON PAGE 1 OF

THE RFQ WILL NOT BE CONSIDERED. ***