RFQ UTV Wheelchair Taxi 1-26-23.pdf

State of Illinois Chief Procurement Office for General Services

REQUEST FOR QUOTE

AGENCY: Illinois Department of Veterans Affairs – Illinois Veterans Home at Quincy

ADDRESS: 1707 N 12th Street

CITY/STATE/ZIP: Quincy, Illinois 62301

CONTACT: Valerie Peterson

PHONE: (217) 640-2236

EMAIL: Valerie.L.Peterson@Illinois.gov

QUOTE MUST BE SUBMITTED BY THE DUE DATE LISTED IN BIDBUY

The Illinois Veterans Home at Quincy seeks quotes from qualified vendors to purchase a custom-made UTV WHEELCHAIR TAXI TO LOOK LIKE A MILITARY DEUCE AND A HALF TRANSPORT VEHICLE. The agency is using donated funds to purchase this vehicle to transport residents on the Quincy Home campus. Vendor shall abide by the Americans with Disabilities Act (ADA) and ensure the safety of this vehicle meets all requirements under this Act.

The UTV Wheelchair Taxi shall be a utility terrain vehicle that is modified to accommodate 2 electric wheelchairs and to look like a military “Deuce and a Half” transport vehicle with military green camouflage paint and a camouflage-colored canvas overlay. This UTV Wheelchair Taxi will be used to transport residents in wheelchairs safely and easily from one location to another location on campus. UTV Wheelchair Taxi will allow staff to quickly load and transport residents in wheelchairs between different buildings or areas of campus in a safe manner.

Vendor shall provide DVA with original title and warranty documents at time of delivery.

Vendor shall provide DVA with two (2) copies of operator and maintenance manuals at time of delivery.

Vendor shall provide training on basic operation and maintenance upon delivery.

Vendor shall provide 48 hours advance notice to the Facility prior to delivery.

Vendor shall provide a drawing of their proposed vehicle along with specifications for fabrication of this vehicle.

SPECIFICATIONS:

Engine/Drive Train Electronic power steering Output: 61 hp Payload: minimum 1800 pounds All-wheel drive 50 MPH capability Locked differential front and back Drum brakes

Pressurized oil system Electronic ignition Electronic fuel injection

General/Accessories Electric horn LED headlights In dash electric fuel gauge/hour meter 2-inch receiver hitch

Modifications to Transform UTV To Meet ADA Requirements and Compliance ADA compliant 72-inch electric ramp on passenger side.

Aluminum foldable ramp with safety lock and magnetic quick lock mechanism installed to meet ADA requirements.

ADA compliant hooks and straps for wheelchair security.

Safety bar fabricated for ramp area to prevent damage from front impact.

Safety netting installed where exiting area is present.

Vehicle bed replaced with fabricated bed and support strapping to accommodate (2) electric wheelchairs.

Roll bars shall be added for safety.

Floor of vehicle must meet ADA requirements.

Vehicle shall have a removable and adjustable driver’s chair to allow oversized wheelchairs to be loaded.

Driver’s chair must be adjustable, easily removable, storable in the bed of the vehicle, and weigh less than 50 lbs.

Military Vehicle Specifications (see photo below for reference) Vehicle paint color – Army green camouflage Camo-colored tarping material stretched over the bed to look like a Deuce and a Half military supply truck.

Aluminum panel body to reflect Deuce and a Half both front and back with removable panels painted in 1960s era military camouflage.

Notes to Vendors Vendor may attach separate page describing this proposal for supplies or services.

Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.

The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.

This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to Valerie.L.Peterson@illinois.gov.

If vendor chooses to submit a quote directly in BidBuy, this RFQ document is not required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.

State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered. See also CPO 2020.06

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021- 22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

VENDOR’S QUOTED PRICE FOR (1) UTV WHEELCHAIR TAXI AS SPECIFIED ABOVE, INCLUDING DELIVERY TO THE

ILLINOIS VETERANS HOME IN QUINCY, ILLINOIS

VENDOR NAME

VENDOR FEIN #

VENDOR ADDRESS

VENDOR PHONE

VENDOR EMAIL

CONTACT PERSON

ESTIMATED DELIVERY TIME

DATE:

mailto:Valerie.L.Peterson@illinois.gov