RFQ - USARCYBER - UPS Battery Maintenance.pdf

UNCLASSIFIED – FOR OFFICIAL USE ONLY

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND, IL 61299-8000

June 24, 2024

Army Contracting Command – Rock Island

SUBJECT: Letter Request for Quotation – UPS Maintenance

Dear Vendor:

The United States Army Contracting Command – Rock Island (ACC-RI), Rock Island Arsenal, IL is issuing this letter as a Request for Quotation (RFQ) PANROC-24-P000 001163 for UPS Battery Maintenance in support of U.S. Army Cyber Command (USARCYBER), Network Enterprise Technology Command (NETCOM).

Requirements:

Quantity 2, Eaton 9395-550-550-CC, VRLA Sealed, 160 Flex: 8 Hr Rsp, 7x24 Cvg, Parts & Labor Disc Only (FL87NXDX)

• After Hours w/ Parts & Labor

• 8 HR Response Time

• 30% Spare Part Kit and Time and Material Discount

• 1x per term: UPS Preventive Maintenance, After Hours (0005NXXX)

• 2x per term: Sealed Battery Preventive Maintenance, Any Time (0005NSXX)

• EOSL Status Active

• Includes maintenance on 320 individual batteries

Quantity 2, Eaton STS-200-400, N/A Flex: 8 Hr Rsp, 7x24 Cvg, Parts & Labor Disc Only (FL87NXDX)

• After Hours w/ Parts & Labor

• 8 HR Response Time

• 30% Spare Part Kit and Time and Material Discount

• 1x per term: PDU Preventive Maintenance, After Hours (7x24) (0005NXXX)

• EOSL Status Active

Quantity 3, APC 30KVA UPS Cabinets.

• APC SMART SUVTOPT10530 kVA

This RFQ is a 100% Small Business Set Aside under NAICS code 335999 with size standard for small business of 600 employees. Product Service Code: 6150

A resultant Delivery Order (DO) will be issued on a Firm Fixed Price (FFP) basis to the vendor who submits the lowest price, technically acceptable quotation. Open market items will not be accepted.

A. Descriptions/Specifications:

On behalf of NETCOM, ACC-RI seeks to procure UPS Maintenance. Annual maintenance for an Eaton 9395-550-550-CC building UPS system and Eaton Static Transfer Switches (2) STS-200-400. Battery replacement (1) for one failed battery on Eaton 9395-550-550-CC system. This includes maintenance of 320 individual batteries.

Annual maintenance on APC SUVTOP 105 30kVA UPS system.

B. Instructions to Contractors:

The Government’s required method of quotation submission is through the SAM.gov website. NOTE: The Government will not accept hard copy, email, facsimile, or CDs/DVDs.

B.1. Submission of Quotation Format:

Submission of a quotation shall provide the following:

Technical / Pricing Response – This shall include:

a. A complete response to UPS Maintenance in Attachment 0002.

b. Vendor name, CAGE code, and point of contact information.

c. Item quantity being quoted

d. Unit Price – Firm-fixed

e. Extended Price – Firm-fixed

f. Quote validity for 60 days

No open market items will be accepted.

C. Evaluation Methodology:

C.1. Technical:

Contractors shall be evaluated on technical acceptability based upon their ability to provide the entirety of the requirements presented in Attachment 0002.

C.2. Pricing:

The prices provided in Technical / Pricing Response shall be evaluated by adding all prices, for a total evaluated price. Contractors shall input per unit pricing into Attachment 0002 – Price Matrix.

D. Basis for Award:

The Government intends to make one award to the vendor who meets the minimum requirements as set forth within this Letter RFQ. Award will be made to the vendor who quotes the lowest total contract price, who is determined responsible IAW FAR Part 9, and whose quotation is found acceptable with the terms of this Letter RFQ. In order to be determined acceptable with the terms of this Letter RFQ, the following apply:

(1) The quote shall meet the specifications and quantities identified in Attachment 0001 – Performance work Statement (PWS) and Attachment 0002 – Price Matrix

(2) The quote shall include the required technical and pricing information annotated in paragraph C.

The Government will determine responsibility by analyzing whether the apparent successful vendor complies with the requirements of FAR 9.1. This shall include but, shall not be limited to a review of the Federal Awardee Performance and Integrity Information System (FAPIIS) including information that is linked to FAPIIS, such as from the System for Award Management Exclusions.

E. Terms and Conditions:

Except as provided herein, all other terms and conditions of the applicable UPS Maintenance Contract shall apply.

F. Provisions and Clauses:

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

CLAUSES INCORPORATED BY REFERENCE

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

CLAUSES TO BE INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS* JAN 2023

*Full Text will be provided with delivery order

G. Delivery, Inspection and Acceptance:

Delivery, Inspection and Acceptance: Destination

Delivery, Inspection and Acceptance Official and Address is identified below:

DODAAC: W5K9FX

Network Enterprise Center (NEC) – Rock island Arsenal ATTN: Angela Brown – Cleary 3102 South Avenue (BLDG 107/IT CRIB) Rock Island, IL 61299-6800

USA

H. Questions:

It is requested the submission of questions reference the particular section/subsection of the RFQ. Vendors shall electronically submit questions regarding this RFQ via the SAM.gov website. Answers to all submitted questions will be provided to all vendors via the SAM.gov website. Therefore, questions/comments shall not be marked with a restrictive legend and shall not include proprietary information. The identity of the person/company asking the question will not be disclosed. The Government is not obligated to provide responses to questions or requests for extension.

I. Acknowledgement of Letter RFQ Amendment(s):

Should an amendment be issued against the Letter RFQ, the vendor shall acknowledge each amendment. Acknowledgement of all amendments shall be made part of the quotation submittal. If an amendment is issued after the quotation submission date, the vendor shall acknowledge by providing it as part of the revised quotation submission.

Amendment acknowledge shall reference the Letter RFQ and the respective amendment number.

J. Due Date and Time for Quote Submission

The due date and time for quotation submission is 1:00 pm CST on July 08, 2024.

Submissions, including technical and pricing responses, shall be submitted electronically in the CHESS ITES-3H website.

K. Quotation Validity:

Quotations shall be valid for 60 days from the required submission date.

L. Attachments:

Attachment 0001 - PWS

Attachment 0002 - Price Matrix

M. Points of Contact:

Contract Specialist: Tanisha Bush, tanisha.a.Bush.civ@army.mil Contracting Officer: Joseph Artioli, joseph.a.artioli.civ@army.mil.