RFQ-UPDATED.docx
DOCX document 80 KB Posted
- Attached to
- Traffic Signal Heads and Supplies
- Solicitation number
- 147620
- Issued by
- Lucas County, Ohio
About this file
This Request for Quotation (RFQ) is issued by the City of Toledo, Ohio's Department of Traffic Management for the procurement of traffic signal heads and supplies. The City seeks 632 vehicular signal heads with LED-ready capability in black, featuring 12-inch lenses, one-way configuration, and backplates, along with 632 signal cables. The signal heads must comply with Institute of Transportation Engineers (ITE) specifications and be constructed of polycarbonate plastic with galvanized steel or aluminum components. Backplates must be louvered, constructed of wrought sheet aluminum with a minimum thickness of 0.050 inches, anodized per MIL-A-8625 Type II or I, and painted with two coats of flat black alkyd enamel paint with a one-inch continuous yellow reflective border. Signal cables must meet IMSA 19-1 standards and be supplied in 2,500-foot or 5,000-foot spools. The RFQ was issued on October 23, 2026, with bids due by 1:30 PM EST on Tuesday, November 10, 2026, and bid opening scheduled for 2:00 PM EST via Zoom. Preliminary bid results will be available within one day of opening on the PlanetBids portal.
Bids are evaluated on a "lowest and best" basis considering bid price, past work experience with the City of Toledo, and applicable local preference under Toledo Municipal Code section 187.34. All bids must be submitted electronically through the City's PlanetBids portal and include project paperwork, line items, a bid guaranty (bid bond or certified check payable to "City of Toledo"), and a signed contract. The bid guaranty is mandatory; failure to provide it renders the bid non-responsive. Vendors new to the City must submit vendor registration and business tax registration forms, while all bidders must provide a notarized child support affidavit, W-9, insurance certificate naming the City as additional insurer, EEO compliance documentation, debarment certification, living wage affidavit, and Bureau of Worker's Compensation certificate. Bid prices must be stated to two decimal places with only one price per line item accepted. Questions regarding plans and specifications must be submitted in writing through PlanetBids' Q&A tab, with City responses posted on the same platform.
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Text version
REQUEST FOR QUOTATION
City of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604
Goods and Services
Traffic Signal heads and supplies Purchase Requisition Number 10009031
Issued By
TDOT/TRAFFIC MANAGEMENT
Date Issued October 23, 2026
Response Submission Date and Time
Tuesday, November 10, 2026 at 1:30 PM EST
Bids will be read at 2:00 PM EST
Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home
SCOPE AND SPECIFICATIONS
632 VEHICULAR SIGNAL HEAD, (LED READY) BLACK, X-SECTION, 12" LENS, 1-WAY, WITH BACKPLATE, AS PER PLAN
IN ADDITION TO THE REQUIREMENTS OF 632, THE FOLLOWING REQUIREMENTS SHALL APPLY:
SIGNAL SECTIONS:
| 1) | SIGNAL HEADS AND VISORS SHALL BE CONSTRUCTED OF POLYCARBONATE PLASTIC, AS SPECIFIED, AND MEET INSTITUTE OF TRANSPORTATION ENGINEERS (ITE) SPECIFICATIONS. |
| 2) | PIPE, SPACERS AND FITTINGS CONSTRUCTED OF POLYCARBONATE PLASTIC MAY NOT BE USED IN LIEU OF GALVANIZED STEEL OR ALUMINUM. |
BACKPLATES:
WHERE SPECIFIED TO BE INCLUDED, BACKPLATES SHALL BE LOUVERED AND CONSTRUCTED OF WROUGHT SHEET ALUMINUM, .050 INCH MINIMUM THICKNESS. BACKPLATE BASE METAL SHALL BE ANODIZED TO MAXIMIZE PAINT ADHESION ACCORDING TO MIL-A-8625, TYPE II OR TYPE I. BACKPLATES SHALL BE PAINTED ON BOTH SIDES WITH AT LEAST TWO COATS OF FLAT BLACK ALKYD ENAMEL PAINT CLOSELY MATCHING FED-STD-595B-37038. BACKPLATES SHALL EXTEND FIVE INCHES BEYOND THE OUTSIDE OF THE SIGNAL ASSEMBLY ON ALL SIDES. THE OVERALL OUTSIDE SHAPE OF THE INSTALLED BACKPLATE SHALL BE RECTANGULAR. THE BACKPLATE SHALL ALLOW NO GAPS BETWEEN THE BACKPLATE AND THE SIGNAL HEAD OR BETWEEN SIGNAL SECTIONS. A ONE-INCH WIDE CONTINUOUS OUTSIDE BORDER OF YELLOW REFLECTIVE SHEETING, TYPE H OR J, SHALL BE APPLIED TO THE FRONT FACE OF THE BACKPLATE. ALL ASSEMBLY AND MOUNTING HARDWARE SHALL BE STAINLESS STEEL AND SHALL BE INCLUDED IN THE ITEM. IF USED, MACHINE NUTS SHALL BE THREAD-DEFORMING OR NYLON LOCKNUTS. RIVETS SHALL NOT BE USED FOR MOUNTING THE BACKPLATE TO THE SIGNAL HEAD. A MINIMUM OF FOUR MOUNTING POINTS SHALL BE USED ON EACH SIGNAL SECTION FOR ATTACHING A BACKPLATE.
MOUNTING HARDWARE:
ALL SIGNAL HEADS SHALL BE PROVIDED WITH HARDWARE FOR MOUNTING. WHEN RIGID MOUNTING IS SPECIFIED FOR USE WITH POLYCARBONATE VEHICULAR HEADS, MOUNTING HARDWARE SHALL INCLUDE APPROPRIATE BRACING AND/OR REINFORCEMENT TO ENSURE THE STRUCTURAL INTEGRITY OF THE HEAD. RIGID MOUNTING HARDWARE SHALL BE A GENERAL TRAFFIC EQUIPMENT MODEL RM-1000C-62-4 or 5, PELCO AG-0125-4 or 5-96-PNC OR APPROVED EQUAL. HARDWARE FOR MAST ARM POLE ASSEMBLIES SHALL BE PROVIDED SUCH THAT THE OPTICAL UNITS ARE CAPABLE OF BEING ALIGNED VERTICALLY.
VISORS:
THE VISOR FOR VEHICULAR SIGNALS SHALL BE THE TUNNEL-TYPE, NOT LESS THAN NINE (9) INCHES NOR MORE THAN TWELVE (12) INCHES IN LENGTH, AND SHALL BE DESIGNED TO REDUCE SUN PHANTOM TO A MINIMUM. THE VISOR SHALL FULLY ENCLOSE NOT LESS THAN EIGHTY PERCENT (80%) OF THE LENS CIRCUMFERENCE.
632 SIGNAL CABLE, AS PER PLAN
PLANS INDICATE SIGNAL CABLE AS BEING AS X/C-14 WHERE X IS A NUMBER AND WHERE X/C SHALL BE THE NUMBER OF CONDUCTORS IN THE CABLE AND 14 SHALL MEAN THAT THE CONDUCTORS SHALL BE NO. 14 A.W.G., SIGNAL CABLE SHALL BE STRAND CONDUCTORS MEETING IMSA 19-1. Shall come in 2,500 Ft or 5,000 Ft spools.
LOCAL PREFERENCE
The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.
The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.
REVIEW AND SELECTION CRITERIA
This bid is evaluated and selected based on “lowest and best” offer. The following factors determine “lowest and best:” bid price, past work/experience with the City of Toledo, local preference, if applicable.
QUESTIONS
All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.
BID SUBMISSION
Bids for this project will be accepted via e-bid though the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.
In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:
· Project Paperwork*
· Line Items – will auto-populate with e-bid
· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below
· Signed Contract by the Vendor*
· – requirements available on the “Documents” tab of PlanetBids *Located on “Documents” tab in PlanetBids
Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork:
· Vendor Registration Form, if your company is new to doing business with the city
· Business Tax Registration Form, if your company is new to doing business with the city
· Child Support Affidavit, notarized
· Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork:
· W-9
· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids
· EEO Compliance
· Debarment Certification
· Living Wage Affidavit, updated no later than February 1st
· Bureau of Worker’s Compensation Certificate
BID OPENING MEETING
Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:
https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158
This meeting is available to all interested parties. Preliminary Bid results will be available within one day on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.
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