RFQ-Tunnel E Crane Signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

29 June 2023

COMBINED SYNOPSIS/SOLICITATION

FROM: AFTC/PZIA

Arnold Engineering Development Complex 100 Kindel Drive, Suite A332 Arnold AFB, TN 37389

SUBJECT: Request for Quote (RFQ) FA910123QB043, Tunnel E Crane Upgrade

This is a competitive solicitation set-aside 100% for small business. The subject requirement is for a commercial product; as such, this solicitation is prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a quote. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2023-02 dated 16 March 2023, Department of Defense Federal Acquisition Regulation (DFARS) Change 03/22/2023 effective 22 March 2023, and Air Force Federal Acquisition Regulation (AFFARS) Change 03/01/2023 effective 01 March 2023.

The North American Industry Classification System (NAICS) code for this acquisition is 333923, Overhead Traveling Crane, Hoist, and Monorail System Manufacturing, with a business size standard of 1,250 employees.

The Product Service Code (PSC) is 3950, Transportation Equipment.

The purpose of this solicitation is to procure Tunnel E Crane Upgrade to be performed IAW Attachment 1 – Tunnel E Crane Specifications. The Arnold Engineering Development Complex (AEDC) at Arnold Air Force Base (AFB) located in Tennessee anticipates the use of a firm-fixed price purchase order with a period of performance (PoP) of 11 weeks after receipt of order (WARO) for the procurement of a motorized 10 ton overhead crane. The Government anticipates awarding the acquisition to one vendor that is both capable of providing the required product IAW Attachment 1 – Tunnel E Crane Specifications. For this acquisition, competition has been limited due to the specific need of a brand name crane. A brand name is required for this acquisition in order to keep maintenance costs and training costs to a minimum.

Provided below are the anticipated Contract Line Item Numbers (CLINs), Service Description, Quantities, and Unit of Measure (UoM) for the firm-fixed price contract:

CLIN Service Description Quantity UoM 0001 Tunnel E 10 Ton Conco Crane Upgrade

IAW Attachment 1 – Tunnel E Crane Specifications PoP: 11 WARO

1 Each

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023) applies to this acquisition and the following addendum applies:

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its proposal firm for 30 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the proposal.”

RFQ due date: 18 July 2023 RFQ due time: 1:00 P.M. Central Time Email to: bethany.hill.3@us.af.mil and robert.mosley.3@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Pre-quote Site Visit: A pre-quote site visit will be held Monday, 10 July 2023 at 10AM (CST). The site-visit will begin outside of the Arnold AFB visitor center where you will be escorted to Tunnel E. Please contact both Ms. Bethany Hill, bethany.hill.3@us.af.mil and Mr. Robert Mosley, robert.mosley.3@us.af.mil with the name and company of anyone who will participate in the site visit. All participants need to be emailed to the email addresses above NLT COB 6 July 2023. Arnold AFB visitor center opens at 6:30 am Central Time, please arrive early enough to get processed and badged.

All questions regarding this RFQ must be emailed to bethany.hill.3@us.af.mil and robert.mosley.3@us.af.mil no later than 1:00 P.M. Central Time on 12 July 2023.

Offerors shall identify any exception to the RFQ terms and conditions with supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s quote being determined unacceptable and ineligible for award. If no exceptions are taken, include a statement stating so with the quote.

Please provide the following information with your quote:

Technical solution that meets all technical requirements as specified in the following RFQ attachments:

Attachment 1 – Tunnel E Crane Specifications

1. Completed “Pricing Worksheet” (RFQ - Attachment 2). Offerors shall complete green-colored cells.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are provided in Attachment 7 – Provisions and Clauses.

Basis of Award:

A competitive simplified acquisition selection process will be conducted IAW FAR Part 13. Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this RFQ, should an award be made, shall follow the procedures outlined in FAR 13, as supplemented.

A. Contract award will be made IAW the procedures specified in this RFQ, to the Offeror whose quote mailto:bethany.hill.3@us.af.mil mailto:robert.mosley.3@us.af.mil mailto:bethany.hill.3@us.af.mil mailto:robert.mosley.3@us.af.mil mailto:bethany.hill.3@us.af.mil mailto:robert.mosley.3@us.af.mil http://www.sam.gov/portal/public/SAM/ results in the best value to the Government. A contract may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the RFQ’s requirements (to include all stated terms, conditions, representations, licensing, and all other information required by the RFQ instructions) and is judged, based on the evaluation factors, to represent the best value to the Government.

B. The Government will conduct the award selection and evaluation process with two factors:

Factor 1 – Technical Approach Factor 2 – Price

C. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the quote and may or may not be documented in real time. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each Offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all Offerors as the Government is not required to conduct interchanges with any or all Offerors responding to this RFQ.

Once the Government determines (through the comparative analysis) the Offeror that is best-suited to meet the stated requirements, the Government reserves the right to conduct interchanges with only that Offeror to address any remaining issues, which may include technical or price. If interchanges with the best-suited Offeror do not result in contract award, the Government may conduct interchanges, which may include technical or price, with the next best-suited Offeror, based on the original analysis. This process will continue until a contract is awarded.

Evaluation Factors.

As discussed in Paragraph B above, the Government will conduct the award selection and evaluation process with two factors:

Factor 1 - Technical Approach

Under this factor, the Government will assign the factor an adjectival rating of Acceptable or Unacceptable, as defined in Table 1 below.

Table 1 – Factor 1 Ratings

Rating Definition

Acceptable Quote meets all measures of merit for Factor 1.

Unacceptable Quote does not meet all measures of merit for Factor 1.

For this factor, the Government will evaluate the quote using the following measures of merit:

a. Provides at least two (but no more than three) project reference(s) that have been completed within five‐ years from the date of issuance of this solicitation that are similar in size, scope, and complexity of this project. For each project reference, provide Contract Number, Order Number (if applicable), Project Title, Total Period of Performance (or Page 6 of 8 Delivery Period, if applicable, including options), Project Value, Description of the work performed relevant to the requirements of this acquisition, and Contact Information (i.e., name, phone number, and email) of the agency/company point of contact with cognizance over the project. Missing information may be considered non-compliance with the solicitation. The

Government reserves the right to validate or look at additional information as necessary.

Factor 2: Price

Price proposals should be provided in Attachment 2 – Pricing Worksheet. For pricing, Lowest Price Technically Acceptable (LPTA) will be used for award. The lowest total evaluated priced offer will be evaluated first for technical acceptability. If the lowest priced offer is found technically acceptable, evaluations stop, and award is made to that offeror. If the lowest priced offer is found to be technically unacceptable, the next lowest priced offer is evaluated for technical acceptability. This process is followed until an offer is found technically acceptable.

FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Alternate I) Dec 2022, applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of submittal.

FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Dec 2022), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Mar 2023), is applicable to this acquisition. For the FAR clauses cited in FAR clause 52.212-5 that are applicable to this acquisition see Attachment 3 – Provisions and Clauses.

For additional FAR provisions and clauses not referenced specifically in this document that apply to this acquisition, see Attachment 3 – Provisions and Clauses. Likewise, for DFARS and AFFARS provisions and clauses that are applicable to this acquisition, see Attachment 3 – Provisions and Clauses. The full text of these clauses and (*) provisions may be assessed electronically at the website acquisition.gov. NOTE: ALL

PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE

CONTRACT FILE.

ROBERT T. MOSLEY

AFTC/PZIA (Arnold) Contracting Officer

Attachments:

Attachment 1 – Tunnel E Crane Specifications

Attachment 2 – Pricing Worksheet Attachment 3 – Model Contract with Provisions and Clauses http://www.sam.gov/portal/public/SAM/