RFQ_Toolcats_COMBO.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 673D AIR BASE WING

JOINT BASE ELMENDORF-RICHARDSON, ALASKA

14 September 2026

COMBO

Joint Base Elmendorf Richardson, Alaska – Bobcat Toolcats

Notice to Offeror(s)/Supplier(s):

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Part 12. (RFO 12.202(b)(1)). This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

(ii) Solicitation number FA500026Q0067 is issued as a Request for Quotation (RFQ) for the procurement of brand name Bobcat Toolcats in accordance with (IAW) Attachment 1 – Salient Characteristics

Toolcats.

(iii) This acquisition is a total set-aside for small business concerns.

North American Industry Classification System (NAICS) code is – 333120

PSC code is – 3805

Size Standard – 1,250 Employees

(iv) All items shall be delivered FOB destination as follows:

a. Joint Base Elmendorf-Richardson (JBER), Alaska: no later than 120 calendar days after date of award.

(v) This solicitation incorporates provisions and clauses by reference. The full text these may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html.

(vi) A list of additional provisions and contract clauses that apply to this solicitation can be found in

Attachment 3 – Additional Provisions and Clauses Toolcat.

(vii) Any amendments to this solicitation and any resultant contract must be completed in writing by the

Contracting Officer. Changes made that are not authorized by the Contracting Officer are made at the risk of the contractor, to include costs. The Contracting Officer is the only Government representative authorized to change the terms and conditions of this requirement.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

(viii) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (RFO) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of RFO 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

a. To ensure timely and equitable evaluation of the quote, the Vendor must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Specific Instructions: The response shall consist of the following:

i. Part 1 – Technical Acceptability – Quote must provide clear and compelling evidence of its ability to meet all salient characteristics detailed in Attachment 1.

ii. Part 2 – Price – Submit a quote using Attachment 2 – Pricing Schedule Toolcats.

Important Notes:

- In compliance with RFO Subpart 4.309, Storage, handling, and contract files, the

Government will retain an electronic copy of your quote.

(ix) If a Vendor believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Vendor shall immediately notify the Contracting Officer and Contract Specialist in writing with supporting rationale, prior to quote submission.

(x) All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are located in R-DFARS clause 252.232-7006

Wide Area WorkFlow Payment Instructions.

(xi) 52.212-2 Evaluation—Commercial Products and Commercial Services (RFO) this provision has been tailored to this procurement and is provided in full-text below:

a. Evaluation factors. The Government will award a contract resulting from this RFQ to the responsible Vendor whose quote, conforming to the RFQ, will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate quotes:

i. Technical Acceptability: The Government will evaluate the quote on a Pass or Fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below:

Table 1. Ratings

Acceptable The Vendor demonstrates that the quoted supply can meet Attachment 1.

Unacceptable The Vendor does not demonstrate that the quoted supply can meet Attachment 1.

https://www.sam.gov/portal/public/SAM/

ii. Price: Award will be made to the lowest price technically acceptable; and

iii. Responsibility. IAW R-DFARS 204.7603(b) and clause 252.204-7024, Notice on the Use of the Supplier Performance Risk System (SPRS), a Vendor’s risk will be considered. Vendors are required to comply with National Institute of Standards and Technology (NIST) Special

Publication (SP) 800-171 by conducting a self-assessment in SPRS

(https://www.sprs.csd.disa.mil/nistsp.htm). Note, these assessments are to be completed every three (3) years.

(End of Provision)

(xii) The Vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Overhaul (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting

Vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(xiii) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xiv) No additional contract requirements apply to this acquisition.

(xv) This RFQ closes at 12:00PM AKDT on 21 September 2026. All quotes for this solicitation shall be good for sixty (60) days and submitted via email to clay.schott@us.af.mil and CC brendon.yellott@us.af.mil.

(xvi) Special Notice: File Submission Requirements: Do not submit files in .zip format. The Air Force

Network security protocols prevent the delivery of .zip files, and they will not be received. Use acceptable file formats such as .pdf, .docx, or .xlsx.

(xvii) Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted manager), 25 E Street, Suite B-100, JBPH-H, HI https://www.sprs.csd.disa.mil/nistsp.htm mailto:clay.schott@us.af.mil mailto:brendon.yellott@us.af.mil

96853-5427, Phone : (808) 789-6128, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

List of Attachments:

• Attachment 1 – Salient Characteristics Toolcats

• Attachment 2 – Pricing Schedule Toolcats

• Attachment 3 – Additional Provisions and Clauses Toolcats