RFQ TNMFPD26-0001 Parking Spaces for Office Staff FY26-FY27 Form.pdf

Request for Quotation

RFQ# RFQ TNMFPD26-0001

Quotes due no later than: Friday, August 7, 2026 (8/7/2026) by 5PM CST

Provide quotes to: Cayla Jolly at TNM_Finance@fd.org

The Middle District of Tennessee Federal Public Defender’s Office (TNM FPDO) is requesting quotes for the items described below.

- Forty-Five (45) parking spaces with parking access at a minimum for weekdays from 8am – 6pm o Preference for those who can provide 24/7 weekday & weekend access due to some office staff working late hours and weekends

- Parking must be within a 10-minute walk (preferably 5 minutes) as calculated by standard mapping software (e.g. Google Maps, Apple Maps, Mapquest, etc.) from that lot’s address to the address stated below:

164 Rosa L Parks Blvd.

Nashville, TN 37203

- The parking spaces must be:

o On a paved open lot OR in a parking garage (i.e. no gravel lots), o Well-maintained with no major infrastructure issues (e.g. no large potholes, garage infrastructure issues, etc.), and o Safe for staff to traverse (i.e. reduced tripping hazards, removal of unsafe persons from facility, etc.)

Please note this is a good faith effort for safety of our employees. Our office understands that these lots are in a metropolitan area and may experience a variety of patrons and level of cleanliness, and we ask that those hazards and housekeeping items are addressed as soon as possible by the facility.

Preference is given to those who provide additional safety measures (e.g.

brightly lit parking lot, patrols, cameras, etc.)

Using the quote sheet provided herein, email your quote no later than the date and time specified above. Late quotes will not be considered unless the judiciary determines, at its own discretion, that the late quote is in the judiciary’s best interest and will not unduly delay the procurement.

The Office of the Federal Public Defender of the Middle District of Tennessee intends to make an award based on the lowest priced, technically acceptable quote. All items should be quoted as a fixed price. Payment terms will be considered Net 30 unless more favorable terms are offered.

The period of performance (PoP) will begin on the 1st of the month after receipt of order (ARO).

For example, if the decision is made on 8/7/2026 to proceed with an offer, the PoP would be 9/1/2026 – 8/31/2027.

Please let me know if you have any questions or concerns.

Sincerely, Cayla Jolly Contracting Officer Office of Federal Public Defender Middle District of Tennessee 164 Rosa L. Park Boulevard Nashville, Tennessee 37203-3746

Quote Sheet for RFQ # RFQ TNMFPD26-0001 Instructions for Quoter:

Provide the information requested here and below at Provision 3-5 and Clause 7-10:

Company name:

DUNS number or UEI:

Discount terms, if other than Net 30:

Instructions for Quoter:

1. Fill in the unit price and extended price for each item.

a. Add or delete line items as needed.

b. For each line item used, insert a description, required quantity, and unit of issue

(e.g. EA, JOB, MO, YR)

c. Qty and Unit of Issue should mirror what is expected for invoicing

2. Fill in the grand total amount.

Item Description Qty Unit of Issue

Unit Price

Extended Price ($)

Ex. 1 Example 1: 45 spaces monthly, 24/7 access 12 MO $X $X > 12 MO Ex. 2 Example 2: 1 parking spot for 1 year, 24/7 access 45 EA $X $X > 1 YR

GRAND TOTAL: $

TERMS AND CONDITIONS

The following judiciary terms and conditions are incorporated into this request and will be included in the resulting order.

SOLICITATION PROVISIONS

Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions. "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________ [ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

[ ] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other

(f) Contractor representations. The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business [ ] Minority Owned Business (if selected then one sub-type is required)

[ ] Black American Owned

[ ] Hispanic American Owned [ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal) [ ] Individual/concern, other than one of the preceding.

(end)

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

The following provisions marked with an ‘X’ are incorporated by reference:

2-15 Warranty Information (JAN 2003) X 2-70 Site Visit (JAN 2003) 2-85A Evaluation Inclusive of Options (JAN 2003) 2-85B Evaluation Inclusive of Options (JAN 2003)

X 2-85C Evaluation of Options Exercised at Time of Contract Award (JAN 2003) 3-185 Evaluation of Compensation for Professional Employees (JAN 2003) 4-155 Alternate Awards (JUN 2014) 4-165 Price Proposal Instruction – Multi-Year Contract (JUN 2014)

CONTRACT CLAUSES

Applicable to both the solicitation and contract

Clause 7-10, Contractor Representative (JAN 2003)

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name:

Address:

Telephone:

E-mail:

Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

(end)

Clause B-5, Clauses Incorporated by Reference (SEP 2010) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(end)

The following clauses marked with an ‘X’ are incorporated by reference:

2-5B Inspection of Services (APR 2013) 2-20A Incorporation of Warranty (JAN 2003) 2-40B Delivery of Excess Quantities (JAN 2003) 2-50 Continuity of Services (JAN 2003)

X 2-55 Privacy or Security of Safeguards (JAN 2003) X 2-57 Protecting, Reporting, and Responding to Incident Involving Sensitive

Information (JUN 2024) X 2-70 Site Visit

2-80 Judiciary Property (JAN 2003) X 2-85C Evaluation of Options Exercised at Time of Contract Award X 2-90A Option for Increased Quantity

2-90C Option to Extend Services (APR 2013) 2-110 Option to Purchase Equipment (JAN 2003)

X 2-115 Terms for Commercial Advance Payment of Purchases X 2-120 Submission of Invoice X 2-125 Security for Advance Payment (APR 2013)

2-130 Energy Efficiency in Energy-Consuming Products (APR 2013) 2-135 Acquisition of EPEAT®-Registered Personal Computer Products (MAR 2019) 2-140 Judiciary IT Security Standards (APR 2013) 3-1 Contractor Use of Mandatory Sources of Products or Services (JUN 2012)

X 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases (JUN 2014) 4-150 Cancellation Under Multi-Year Contracts (JUN 2014) 5-1 Payments under Personal and Professional Services Contracts (APR 2013) 5-30 Authorization and Consent (JAN 2003)

5-30 Alternate I (JAN 2003) 6-10 Deposit of Assets Requirements (APR 2013) 6-15 Deposit of Assets Instead of Surety Bonds (JAN 2003) 6-65 Rights in Data – Special Works (JAN 2010) 6-75 Rights to Data in an Offer (APR 2013) 6-80 Rights in Data – Existing Works (JAN 2010) 6-90 Notice and Assistance Regarding Patent and Copyright Infringement (APR

2010) 6-110 Deferred Ordering of Technical Data or Computer Software (JUN 2014)

X 7-1 Contract Administration (JAN 2003) X 7-5 Contracting Officer's Representative (APR 2013) X 7-15 Observance of Regulations/Standards of Conduct (JAN 2003) X 7-25 Indemnification (AUG 2004) 7-45 Travel (APR 2013) 7-55 Contractor Use of Judiciary Networks (JUN 2014) 7-70 Judiciary Property Furnished "As Is" (APR 2013)

X 7-95 Contractor Inspection Requirements (JAN 2003) 7-115 Availability of Funds (JAN 2003) 7-160 Limitation on Withholding of Payments (APR 2013) 7-170 Notice of Intent to Disallow Costs (JAN 2003) 7-180 Prohibition of Assignment of Claims (JUN 2012)

X 7-215 Notification of Ownership Changes (JAN 2003)

2-90D, Option to Extend the Term of the Contract (APR 2013)

(a) The judiciary may extend the term of this contract by written notice to the contractor no later than 15 calendar days prior to the contract's current expiration date; provided that the judiciary gives the contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the judiciary to an extension.

(b) If the judiciary exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 12 months.

6-20, Insurance-Work On-or-Within a Judiciary Facility (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman's Compensation and Employee's Liability Insurance. The contractor shall comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance. The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance. The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance. If the contractor has been approved to provide a qualified program of self-insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by this clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary's interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe; or

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the contracting officer upon request.

7-120, Availability of Funds for the Next Fiscal Year (JAN 2003) Funds are not presently available for performance under this contract beyond 9/30/2026. The judiciary's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the judiciary for any payment may arise for performance under this contract beyond 9/30/2026, until funds are made available to the contracting officer for performance and until the contractor receives notice of availability, to be confirmed in writing by the contracting officer.

7-123, Performance and Obligation in Advance of Funds (Class Deviation) (APR 2026) The judiciary has determined that this contract either (1) supports activities excepted under the Anti Deficiency Act and may incur obligations in advance of appropriations, or (2) is funded by sources that remain available during a lapse. The contractor is authorized to proceed with performance and should submit invoices in accordance with the contract’s terms and the contractor’s normal invoicing practices. However, the judiciary cannot pay invoices during a lapse, regardless of the contract’s funding source or status. Payments will resume once appropriated funds are available and the shutdown has ended. This clause supersedes any conflicting contract terms regarding payment until funds are restored and the shutdown concludes.