RFQ - Technical Elevator Consultant - B-50336.docx

This Request for Quote is issued by the Office of the State Fire Marshal in Springfield, Illinois, seeking a Technical Elevator Consultant to support the Elevator Safety Board through the remainder of Fiscal Year 2026, ending June 30, 2026. The consultant will provide professional guidance and subject matter expertise in regulatory, investigative, and advisory capacities. The procurement requires submission of quotes by December 16, 2025, at 11:00 AM via BidBuy. The estimated scope includes approximately 128 hours of consulting services and related travel costs estimated not to exceed $18,000.00. The contract term extends through June 30, 2026, with a maximum total contract duration not to exceed ten years including any renewal periods or extensions. No bidders' conferences or site visits are specified in the procurement materials.

The selected vendor must submit an hourly rate for consulting services and must be a current electrical engineer with a minimum of 12 years of professional experience, minimum of 10 years writing ASME codes, a relevant engineering degree, and current membership in the American Society of Mechanical Engineers. Bidders must submit a detailed resume, copy of engineering degree, and certification of ASME membership with their response. Subcontracting is not permitted. The quoted price must be valid for 90 days from submission and include all expenses. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. Vendors awarded contracts of $1,000 or more are subject to a $15 Minority Contractor Initiative fee deductible from the first payment. The specific contract value or budget range is not disclosed in the procurement materials. The contract is contingent upon state appropriations and funding availability, and the State retains the right to terminate for cause, for convenience with thirty days' written notice, or without penalty if appropriations are reduced or unavailable.