RFQ -Target Range SystemFY27.docx

STATE OF WASHINGTON

CRIMINAL JUSTICE TRAINING COMMISSION

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ NO. #TargetRangeFY27 Division: Applied Skills – Firearms

Competitive Solicitation Schedule

Friday, November 13th 9:00am-3:00pm (Pacific Time)

Contract Terms

RFQ Coordinator

BIDDER ELIGIBILITY: This procurement is open to those Bidders that satisfy the minimum qualifications stated herein and are available for work in Washington State.

STATE OF WASHINGTON

REQUEST FOR QUALIFICATIONS (RFQ)

RFQ NO. #TargetRangeFY27 Division: Applied Skills – Firearms Firearms Range Target System Replacement

1. Introduction and Purpose The Washington State Criminal Justice Training Commission (WSCJTC), Training Bureau, Applied Skills Training Division, Firearms Program, is soliciting bids for the replacement of its existing firearms range target system.

The Firearms Program operates an indoor firearms training range used to provide foundational firearms instruction to recruits attending the Basic Law Enforcement Academy. The range is a law enforcement tactical training facility and does not utilize individual shooting booths. Instead, the entire range is used during training exercises, with recruits moving throughout the range and engaging targets from varying distances.

The range contains fifteen (15) firing positions and has an overall length of twenty-five (25) yards.

The existing target system is an Action Target retrieval and turning target system utilizing overhead rails that transport targets between the impact berm and firing line. The system is also capable of rotating targets through a full 360-degree range of motion. As the existing system has reached the end of its useful service life and the Firearms Program no longer requires a target retrieval function, WSCJTC seeks to replace the existing equipment with a modern stationary target system that better supports current training needs. The existing system is an Action Target retrieval system that moves on rails from the impact berm to the twenty-five-yard line and rotates 360 degrees.

2. Scope of Work The Contractor shall furnish all labor, materials, equipment, transportation, supervision, project management, engineering, installation services, training, and other resources necessary to complete the project.

The work shall include, but is not limited to, the following:

· 2.1 Existing System Removal

· Disassemble and remove the existing moving target retrieval and turning target system.

· Remove all associated rails, supports, controls, hardware, and components required for installation of the new system.

· Dispose of all removed materials in accordance with applicable federal, state, and local regulations.

· Protect existing range infrastructure from damage during demolition and removal activities.

· 2.2 New Target System Installation The Contractor shall provide and install a stationary target system meeting the following minimum requirements:

· Fifteen (15) stationary target positions.

· Target rotation capability of up to 360 degrees.

· One (1) laterally moving target system located behind the stationary target line.

· Integrated LED lighting capable of varying illumination levels.

· Red and blue strobe lighting capabilities integrated into the system.

· Tablet-based system controls.

· A separate backup control method capable of operating the system independently in the event of tablet failure.

· All mounting hardware, control systems, wiring, accessories, and equipment necessary for a fully operational installation.

· 2.3 Testing and Commissioning The Contractor shall:

· Conduct functional testing of all installed equipment.

· Verify operation of stationary targets, turning mechanisms, lateral mover functions, lighting systems, and control systems.

· Correct any deficiencies identified during testing prior to final acceptance.

· 2.4 Training The Contractor shall provide on-site operational and maintenance training for WSCJTC instructional staff.

Training shall include:

· System operation.

· Scenario programming, if applicable.

· Troubleshooting procedures.

· Preventive maintenance requirements.

· Safe operation of all installed equipment.

WSCJTC anticipates conducting training on or before April 5, 2027. Final training dates shall be coordinated with the successful Contractor following contract award.

3. Schedule Requirements Because the firearms range is the Academy's only firearms training facility, downtime must be minimized.

WSCJTC anticipates a two-week window between March 20th – April 4th, 2027 for demolition and installation activities.

The Contractor shall submit a detailed project schedule for review and approval by WSCJTC prior to commencing work.

All invoicing must be completed no later than June 15, 2027.

4. Engineering and Coordination Requirements WSCJTC is concurrently undertaking a major HVAC replacement project within the firearms range facility.

Following contract award, all engineering plans, installation drawings, attachment methods, structural considerations, and system layouts proposed by the Contractor shall be reviewed and approved by:

· The WSCJTC Capital Project Manager; and

· The Lead Principal Engineer from Hultz BHU Engineers, Inc.

This requirement is mandatory and non-negotiable.

The HVAC design has been completed and approved. The Contractor shall design and install the target system in a manner that does not interfere with existing HVAC plans, mechanical equipment, ductwork, controls, or future HVAC construction activities. The target system procurement must account for finalized HVAC plans and that bidders should design around those approved drawings without requiring HVAC redesign.

HVAC drawings and related project documents are provided as reference materials to assist bidders in developing compliant system designs and installation approaches.

5. Deliverables The Contractor shall provide the following deliverables:

· Project schedule.

· Engineering drawings and installation plans.

· Equipment specifications and product literature.

· Testing and commissioning documentation.

· Operator and maintenance manuals.

· Warranty documentation.

· Staff training.

· Final as-built drawings, if modifications occur during installation.

6. Warranty The Contractor shall provide the manufacturer's standard warranty on all components and equipment installed under this contract.

The Contractor shall also provide a minimum one-year warranty covering installation workmanship, defects, and corrective actions required due to installation-related failures.

7. Acceptance Final acceptance shall occur when:

· Existing equipment has been removed.

· The new target system has been installed and is fully operational.

· Testing and commissioning have been successfully completed.

· Training has been provided.

· All required documentation has been delivered.

· WSCJTC has verified that the installation complies with contract requirements.

Minimum Desired Qualification and Experience:

· Five (5) years minimum experience

· Three (3) comparable projects in the last 10 years

· At least one (1) project involving a law enforcement or military training range This Competitive Solicitation is divided into six (6) sections:

· Section 1 provides a summary table of relevant deadlines for responding to the Competitive Solicitation and identifies contact information for the WSCJTC Procurement Coordinator.

· Section 2 provides important information about the procurement that is designed to help interested Bidders evaluate the potential opportunity, including the purpose of the procurement, the form of the resulting Contract, and potential contract sales.

· Section 3 identifies how WSCJTC will evaluate the qualifications.

· Section 4 identifies how to prepare and submit qualifications for this Competitive Solicitation, including detailed instructions regarding what to submit and how to submit your qualifications.

· Section 5 details the applicable requirements to file a complaint, request a debrief conference, or file a protest regarding this Competitive Solicitation.

· Section 6 provides information pertaining to doing business with the State of Washington, including WSCJTC efforts to enable Washington’s small and diverse businesses to compete for and participate in state procurements for goods/services.

In addition, this Competitive Solicitation includes the following Exhibits:

· Exhibit A –Bidders Certification: This exhibit identifies information that Bidders must provide to WSCJTC to constitute responsive qualifications. See Section 4, below.

· Exhibit B – Qualifications: This exhibit provides the information that Bidders will submit as part of their qualifications, and the evaluation tool that WSCJTC will use to evaluate qualifications.

· Exhibit C – Sample Contract: This exhibit is a sample draft of the Contract that any successful bidder will execute with WSCJTC.

· Exhibit D – HVAC Plan Permit: This exhibit provides the plan permit for the HVAC System. These HVAC drawings and related project documents are provided as reference materials to assist bidders in developing compliant system designs and installation approaches.

Section 1 – Deadlines, Questions, Procurement Coordinator, and Modification

This section identifies important deadlines for this Competitive Solicitation, where to direct questions regarding the Competitive Solicitation, and the process for potential amendments or modifications to the Competitive Solicitation.

1.1. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation must be directed to the following Procurement Coordinator:

Procurement Coordinator

Questions raised during the pre-bid conference and during the Q&A period will be answered and responses posted to Washington’s Electronic Business Solution (WEBS).

1.2. COMPLAINTS, DEBRIEFS, & PROTESTS. The Competitive Solicitation (and award of any Contract) is subject to complaints, debriefs, and protests as explained in Section 5, which may impact the dates set forth above.

1.3. COMPETITIVE SOLICITATION – AMENDMENT & MODIFICATION. WSCJTC reserves the right to amend and modify this Competitive Solicitation. Only Bidders who have properly registered and downloaded the original Competitive Solicitation directly via the Washington Electronic Business Solution WEBS will receive notifications of amendments and other correspondence pertinent to this Competitive Solicitation. Bidders must be registered in WEBS to be awarded a Contract. Visit WEBS to register.

Section 2 – Information About the Procurement

This section describes the purpose of the Competitive Solicitation and provides information about this procurement, including the potential scope of the opportunity.

2.1. PURPOSE OF THE PROCUREMENT – AWARD A CONTRACT. The purpose of this Competitive Solicitation is to receive qualifications to evaluate and, as appropriate, award a Contract to a trained Bidder for the purpose of providing full-time temporary services instructing and testing Firearms and Patrol Tactics, for the Basic Law Enforcement Officer Academy, and providing instruction in advanced Firearms Training.

2.2. Pursuant to Washington’s Procurement Code for Goods and Services, RCW chap. 39.26, state agency purchases of goods and services must be based on a competitive solicitation process in which the Contract is awarded to the responsive, responsible bidder.

2.3. CONTRACT. The form of the Contract that will be awarded as a result of this Competitive Solicitation is attached as Exhibit C – Sample Contract.

2.4. CONTRACT TERM. As set forth in the attached Contract for this Competitive Solicitation, the initial contract term is less than 12 months and can be renewed for additional one-year terms at the discretion of WSCJTC. Bidders are to specify prices for the contract term. The Contract is subject to earlier termination.

2.5. Contract Execution and Amendments. This Contract shall be binding on WSCJTC only upon signature by the Executive Director of WSCJTC or designee. WSCJTC and The Contractor may mutually amend this Contract. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind WSCJTC and The Contractor

2.6. ESTIMATED CONTRACT VALUE. The WSCJTC budget for this project is $200,000. The maximum contract amount may be increased if the period of performance is extended and/or additional funding becomes available.

2.7. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES. WSCJTC will apply the following Washington State procurement priorities and preferences to this Competitive Solicitation which, as set forth in Section 3.5, will impact the evaluation of qualifications for this Competitive Solicitation:

· Executive Order 18-03

· Washington Small Business

· Certified Veteran-Owned Business

Section 3 – Bid Evaluation

This section identifies how WSCJTC will evaluate qualifications for this Competitive Solicitation.

3.1. OVERVIEW. WSCJTC will evaluate qualifications for this Competitive Solicitation as described below.

· Bidder responsiveness will be evaluated based on the process described herein.

· Any Bidder whose qualifications are determined to be non-responsive will be rejected and will be notified of the reasons for this rejection.

· WSCJTC reserves the right to: (1) Request clarification regarding any Bidder qualifications; (2) Waive any informality; (3) Reject any or all qualifications, or portions thereof; (4) Accept any portion of the qualifications unless the Bidder stipulates all or nothing; (5) Cancel the Competitive Solicitation and, if desired, re-solicit qualifications and/or (6) Negotiate with the lowest responsive and responsible Bidder(s) to determine if such qualifications can be improved.

· WSCJTC will use the following process and evaluation criteria for an award of the Contract:

3.2. BID RESPONSIVENESS (STEP 1). WSCJTC will review qualifications – on a pass/fail basis – to determine whether the Bidder is ‘responsive’ to this Competitive Solicitation. This means that WSCJTC will review each submission to determine whether the qualification is complete – i.e., does the submission include each of the required qualifications, are the submittals complete, signed, legible. WSCJTC reserves the right – in its sole discretion – to determine whether any of the qualifications are responsive – i.e., to determine a Bidder’s compliance with the requirements specified in this Competitive Solicitation and to waive informalities in a submission. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to Bidders. Responsive qualifications will be evaluated as set forth herein.

3.3. QUALIFICATION EVALUATION (STEP 2). WSCJTC will evaluate each submission to ensure that each Bidder’s product(s) or service(s) meet the specifications and/or performance requirements to complete the project. WSCJTC reserves the right to request additional information or perform tests and measurements before selecting the Apparent Successful Bidder. A Bidder’s failure to provide requested information to WSCJTC within ten (10) business days may result in disqualification.

3.4. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES (STEP 3). WSCJTC will apply the following Washington State procurement priorities and preferences, as set forth below, to this Competitive Solicitation

· Executive Order 18-03

· Washington Small Business

· Certified Veteran-Owned Business

3.5. BIDDER RESPONSIBILITY ANALYSIS (STEP 4). For responsive qualifications, WSCJTC must determine whether the Bidder is a ‘responsible Bidder.’ Accordingly, WSCJTC will make reasonable inquiry to determine Bidder responsibility on a pass/fail basis. In determining Bidder responsibility, WSCJTC will consider the following statutory elements:

· The Bidder’s ability, capacity, and skill to perform the contract or provide the service required.

· The Bidder’s character, integrity, reputation, judgment, experience, and efficiency.

· Whether the Bidder can perform the contract within the time specified.

· The Bidder’s performance quality pertaining to previous contracts or services.

· The Bidder’s compliance with laws relating to the contract or services.

· Whether, within the three-year period immediately preceding the date of the Competitive Solicitation, the Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

· Such other information as may be secured having a bearing on the decision to award the Contract.

See RCW 39.26.160(2)(a)-(g). In addition, WSCJTC may consider the following:

· Financial Information: WSCJTC may request financial statements, credit ratings, references, records of past performance, clarification of Bidder’s offer, on-site inspection of Bidder’s or subcontractor's facilities, or other information as necessary to determine Bidder’s capacity to perform and the enforceability of Bidder’s contractual commitments. Failure to respond to these requests may result in a bid being rejected as non-responsive.

· References: WSCJTC reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a Bidder as non-responsible.

3.6. PRESENTATION EVALUATION (STEP 5). WSCJTC may invite the Bidder(s) with the top-scored qualifications to demonstrate/interview with the evaluation committee. All key personnel will be required to participate in the demonstration/interview process. WSCJTC will contact the Bidder(s) to schedule a date and time for demonstration/interview. Bidder is encouraged to secure the date(s) indicated in Competitive Solicitation Section 1.1. WSCJTC will provide further instruction at the time of scheduling demonstrations/interviews. Prior points are not accumulative and will be reset to zero. There will be a maximum of 25 points awarded based on the Bidder’s demonstration/interview.

3.7. CONTRACT NEGOTIATIONS (STEP 5). WSCJTC may negotiate with the highest scored responsive, responsible Bidder to finalize the Contract and to determine if the qualifications may be improved. If, after a reasonable period of time, WSCJTC, in its sole judgment, cannot reach an agreement on acceptable Contract terms with such Bidder, WSCJTC may suspend negotiations and undertake negotiations with the next highest scored responsive, responsible Bidder as determined by the evaluations.

3.8. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER. WSCJTC will determine the Apparent Successful Bidder (“ASV”). The ASV will be the responsive and responsible Bidder(s) that best meet(s) the Competitive Solicitation requirements and presents the best total value, as calculated consistent with the instructions set forth in Exhibit B – Qualifications, and other factors as set forth in this Competitive Solicitation including any applicable state procurement priority or preference.

· Designation as an ASV does not imply that WSCJTC will issue an award for a Contract to your firm. Rather, this designation allows WSCJTC to perform further analysis and ask for additional documentation. The Bidder must not construe this as an award, impending award, attempt to negotiate, etc. If a Bidder acts or fails to act as a result of this notification, it does so at its own risk and expense.

· Upon announcement of the ASV, Bidders may request a debrief conference as specified in Section 5.

3.9. AWARD OF CONTRACT. Subject to protests, if any, WSCJTC and the ASV will enter into a Contract as set forth in Exhibit C – Sample Contract. A contract award is made, and a contract is formed by the signature of WSCJTC and awarded Bidder on the Contract. WSCJTC reserves the right to award on an all-or-nothing consolidated basis. Following the award of the Contract, all Bidders registered in WEBS will receive a Notice of Award delivered to the Bidder’s email address provided in the Bidder’s profile in WEBS.

3.10. BID INFORMATION AVAILABILITY. Upon WSCJTC announcement of ASV, all Proposal submissions and all proposal evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2). Upon WSCJTC announcement of ASV, WSCJTC will post all proposal evaluations on the WSCJTC website. In addition, WSCJTC intends to post all winning qualified submissions to its contract portal webpage after the Contract is awarded.

3.11. ADDITIONAL AWARDS. WSCJTC reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible Bidders who provided a proposal but who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address a Contractor vacancy (e.g., a contractor is terminated or goes out of business) or be in the best interest of the State of Washington.

Section 4 – How to Prepare and Submit your qualifications for this Competitive Solicitation

This section identifies how to prepare and submit your qualifications to WSCJTC for this Competitive Solicitation. In addition, Bidders will need to review and follow the Competitive Solicitation requirements including those set forth in the exhibits, which identifies the information that Bidders must provide to WSCJTC to constitute a responsive proposal. By responding to this Competitive Solicitation and submitting their qualifications, Bidders acknowledge having read and understood the entire Competitive Solicitation and accept all information contained within this Competitive Solicitation.

4.1. BIDDER COMMUNICATIONS REGARDING THIS COMPETITIVE SOLICITATION. During the Competitive Solicitation process, all Bidder communications regarding this Competitive Solicitation must be directed by email to the Procurement Coordinator for this Competitive Solicitation. See Section 1.2 of this Competitive Solicitation. Bidders should rely only on this Competitive Solicitation and written amendments to the Competitive Solicitation issued by the Procurement Coordinator. In no event will oral communications regarding the Competitive Solicitation be binding.

· Bidders are encouraged to make any inquiry regarding the Competitive Solicitation as early in the process as possible to allow WSCJTC to consider and, if warranted, respond to the inquiry. If a Bidder does not notify WSCJTC of an issue, exception, addition, or omission, WSCJTC may consider the matter waived by the Bidder for protest purposes.

· If Bidder inquiries result in changes to the Competitive Solicitation, written amendments will be issued and posted on WEBS.

· Unauthorized Bidder contact regarding this Competitive Solicitation with other state employees involved with the Competitive Solicitation may result in Bidder disqualification.

4.2. SUBMITTAL COMPONENTS. Qualifications must include all components needed for the goods and/or services as described in this Competitive Solicitation. See Exhibit B –Qualifications. A Bidder’s failure to identify all components in a manner consistent with the instructions in this Competitive Solicitation is sufficient grounds for disqualification.

· Inclusive Qualifications: Bidders must identify and include all elements in their proposal. Except as provided in the Contract, there shall be no additional costs of any kind.

4.3. QUALIFICATIONS SUBMITTAL CHECKLIST – REQUIRED QUALIFICATION SUBMITTALS. This section identifies the qualifications that must be provided to WSCJTC to constitute a responsive submittal. The submittals must be delivered as set forth below. Qualifications that do not include the submittals identified below may be rejected as non-responsive. In addition, a Bidder’s failure to complete any submittal as instructed may result in the submittal being rejected. Bidders may not provide unsolicited materials. For any supplemental materials expressly required by WSCJTC in writing, Bidders must identify such supplemental materials with the Bidder’s name.

EXHIBIT A – BIDDER’S CERTIFICATION

This document is the Bidder’s Certification.

Complete the certification, attach it to the proposal along with any exceptions or required explanations, and submit it to WSCJTC.

Note: The Certification must be complete. Where there are choices, Bidder must check a box. The certification must be signed and submitted by a duly authorized representative for the Bidder.

EXHIBIT B – QUALIFICATIONS/PROPOSALS

This exhibit provides the information that Bidders will submit as part of their proposal, and the evaluation tool that WSCJTC will use to evaluate qualifications.

4.4. QUALIFICATIONS FORMAT. Qualifications must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by WSCJTC, documents included with an electronic submission must be prepared in MS Word, MS Excel, or Adobe PDF. Where required to do so, Bidders may sign using either a physical or electronic signature.

4.5. SUBMITTING QUALIFICATIONS. Your qualifications must be emailed to the Procurement Coordinator at holly.white@cjtc.wa.gov. WSCJTC email boxes only can accept emails that total less than 30MB in size. Bidders are cautioned to keep email sizes to less than 25MB to ease delivery. Zipped files cannot be accepted.

Section 5 – Complaint, Debrief, & Protest Requirements

This section details the applicable requirements for complaints, debriefs, and protests.

5.1. COMPLAINTS. This Competitive Solicitation offers a complaint period for Bidders wishing to voice objections to this solicitation. The complaint period ends five (5) business days before the proposal due date. The complaint period is an opportunity to voice objections, raise concerns, or suggest changes that were not addressed during the Question & Answer Period or, if applicable, at the Pre-Bid Conference. Failure by the Bidder to raise a complaint at this stage may waive its right for later consideration. WSCJTC will consider all complaints but is not required to modify or cancel the Competitive Solicitation. If Bidder complaints result in changes to the Competitive Solicitation, written amendments to the Competitive Solicitation will be issued and posted on WEBS.

a. CRITERIA FOR COMPLAINT. A formal complaint may be based only on one or more of the following grounds: (a) The solicitation unnecessarily restricts competition; (b) The solicitation evaluation or scoring process is unfair or flawed; or (c) The solicitation requirements are inadequate or insufficient to prepare a response.

b. INITIATING A COMPLAINT. A complaint must: (a) Be submitted to and received by the Procurement Coordinator no less than five (5) business days prior to the deadline for bid submittal; and (b) Be in writing (see Form and Substance, and Other below). A complaint should clearly articulate the basis of the complaint and include a proposed remedy.

c. RESPONSE. When a complaint is received, the Procurement Coordinator (or designee) will consider all the facts available and respond in writing prior to the deadline for qualification submittals, unless more time is needed. WSCJTC is required to promptly post the response to a complaint on WEBS.

d. RESPONSE IS FINAL. The Procurement Coordinator’s response to the complaint is final and not subject to administrative appeal. Issues raised in a complaint may not be raised again during the protest period. Furthermore, any issue, exception, addition, or omission not brought to the attention of the Procurement Coordinator prior to qualification submittal may be deemed waived for protest purposes.

5.2. DEBRIEF CONFERENCES. A Debrief Conference is an opportunity for a Bidder and WSCJTC, through its Procurement Coordinator, to meet and discuss the Bidder’s proposal (and, as further explained below, is a necessary prerequisite to filing a protest). Following the evaluation of the qualifications, WSCJTC will issue an announcement of the ASV. That announcement may be made by any means, but WSCJTC likely will use email to the Bidder’s email address provided in the Bidder’s Profile. Bidders will have three (3) business days to request a Debrief Conference. Once a Debrief Conference is requested, WSCJTC will offer the requesting Bidder one meeting opportunity and notify the Bidder of the Debrief Conference place, date, and time. Please note, because the debrief process must occur before making an award, WSCJTC likely will schedule the Debrief Conference shortly after the announcement of the ASV and the Bidder’s request for a Debrief Conference. WSCJTC will not allow the debrief process to delay the award. Therefore, Bidders should plan for contingencies and alternate representatives. Bidders who wish to protest must first participate in a debrief conference. Bidders who are unwilling or unable to attend the Debrief Conference will lose the opportunity to protest. A debrief is a required prerequisite for a Bidder wishing to file a protest.

a. TIMING. A Debrief Conference may be requested by a Bidder following announcement of the Apparent Successful Bidder (ASV).

b. PURPOSE OF DEBRIEF CONFERENCE. Any Bidder who has submitted a timely qualification response may request a Debrief Conference (see Form and Substance, and Other below). A Debrief Conference provides an opportunity for the Bidder to meet with WSCJTC to discuss Bidder’s proposal and evaluation. It does not provide an opportunity to discuss other qualifications and evaluations.

c. REQUESTING A DEBRIEF CONFERENCE. The request for a Debrief Conference must be made in writing via email to the Procurement Coordinator and received within three (3) business days after the announcement of the Apparent Successful Bidder. Debrief conferences may be conducted either in person at the WSCJTC offices in Burien, Washington, or virtually (e.g., by telephone or web-based virtual meeting such as Zoom, Skype, MS Teams), as determined by WSCJTC, and may be limited by WSCJTC to a specified period of time. The failure of a Bidder to request a debrief within the specified time and attend a debrief conference constitutes a waiver of the right to submit a protest. Any issue, exception, addition, or omission not brought to the attention of the procurement coordinator before or during the debrief conference may be deemed waived for protest purposes.

5.3. PROTESTS. Following a Debrief Conference, a Bidder may protest the award of a Contract.

a. CRITERIA FOR A PROTEST. A protest may be based only on one or more of the following: (a) Bias, discrimination, or conflict of interest on the part of an evaluator; (b) Error in computing evaluation scores; or (c) Non-compliance with any procedures described in the Competitive Solicitation.

b. Protests not based on procedural matters will not be considered. Protests will be rejected as without merit if they address issues such as: 1) An evaluator’s professional judgement on the quality of a proposal, or 2) WSCJTC’s assessment of its own and/or other agencies’ needs or requirements.

c. INITIATING A PROTEST. Any Bidder may protest an award to the ASV. A protest must: (a) Be submitted to and received by the Protest Officer specified below, within five (5) business days after the protesting Bidder’s Debriefing Conference (see Form and Substance, and Other below); (b) Be in writing; (c) Include a specific and complete statement of facts forming the basis of the protest; and (d) Include a description of the relief or corrective action requested.

d. PROTEST RESPONSE. After reviewing the protest and available facts, WSCJTC will issue a written response within ten (10) business days from receipt of the protest, unless additional time is needed.

e. DECISION IS FINAL. The protest decision is final and not subject to administrative appeal. If the protesting Bidder does not accept WSCJTC protest response, the Bidder may seek relief in King County Superior Court.

5.4. COMMUNICATION DURING COMPLAINTS, DEBRIEFS, AND PROTESTS. With the exception of protests, all communications about this Competitive Solicitation, including complaints and debriefs, must be addressed to the Procurement Coordinator unless otherwise directed. Protests must be addressed to the Protest Officer.

a. FORM, SUBSTANCE, & OTHER. All complaints, requests for debrief, and protests must:

i. Be in writing;

ii. Be signed by the complaining or protesting Bidder or an authorized agent, unless sent by email;

iii. Be delivered within the time frame(s) outlined herein;

iv. Identify the Competitive solicitation number;

v. Conspicuously state “Complaint,” “Debrief,” or “Protest” in any subject line of any correspondence or email; and

vi. Be sent to the address identified below.

b. COMPLAINTS & PROTESTS. All complaints and protests must (a) State all facts and arguments on which the complaining or protesting Bidder is relying as the basis for its action; and (b) Include any relevant documentation or other supporting evidence.

5.5. HOW TO CONTACT Criminal Justice Training Commission.

a. TO SUBMIT A COMPLAINT. Send an email message to the Procurement Coordinator listed in this Competitive Solicitation. The email message must include “Complaint” in the subject line of the email message.

b. TO REQUEST A DEBRIEF CONFERENCE. Send an email message to the Procurement Coordinator listed in this Competitive Solicitation. The email message must include “Debrief” in the subject line of the email message.

c. TO SUBMIT A PROTEST. Send an email message to the Protest Officer at the following email address: holly.white@cjtc.wa.gov. The email message must include “Protest” in the subject line of the email message.

Section 6 – Doing Business with the State of Washington

This section provides additional information regarding Washington’s Public Records Act and doing business with the State of Washington, including WSCJTC efforts to enable Washington’s small, diverse, and veteran-owned businesses to compete for and participate in state procurements for goods/services.

6.1. WASHINGTON’S PUBLIC RECORDS ACT – PUBLIC RECORDS DISCLOSURE REQUESTS.

· All documents (written and electronic) submitted to WSCJTC as part of this procurement are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. WSCJTC strongly discourages Bidders from unnecessarily submitting sensitive information (e.g., information that bidder might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.).

· If, in Bidder’s judgment, Washington’s Public Records Act provides an applicable statutory exemption from disclosure for certain portions of Bidder’s proposal, please mark the precise portion(s) of the relevant page(s) of the bid that bidder believes are statutorily exempt from disclosure and identify the precise statutory basis for exemption from disclosure.

· In addition, if, in Bidder’s judgment, certain portions of Bidder’s proposal are not statutorily exempt from disclosure but are sensitive because these particular portions of Bidder’s proposal (NOT including pricing) include highly confidential, proprietary, or trade secret information (or the equivalent) that bidder protects through the regular use of confidentiality or similar agreements and routine enforcements through court enforcement actions, please mark the precise portion(s) of the relevant page(s) of Bidder’s proposal that include such sensitive information.

· In the event that WSCJTC receives a public records disclosure request pertaining to information that Bidder has submitted and marked either as (a) statutorily exempt from disclosure; or (b) sensitive, WSCJTC, prior to disclosure, will do the following:

· WSCJTC Public Records Officer will review any records marked by bidder as statutorily exempt from disclosure. In those situations, where the designation comports with the stated statutory exemption from disclosure, WSCJTC will redact or withhold the document(s) as appropriate.

· For documents marked ‘sensitive’ or for documents where WSCJTC either determines that no statutory exemption to disclosure applies or is unable to determine whether the stated statutory exemption to disclosure properly applies, WSCJTC will notify Bidder, at the address provided in the proposal submittal, of the public records disclosure request and identify the date that WSCJTC intends to release the document(s) (including documents marked ‘sensitive’ or exempt from disclosure) to the requester unless the Bidder, at Bidder’s sole expense, timely obtains a court order enjoining WSCJTC from such disclosure. In the event bidder fails to timely file a motion for a court order enjoining such disclosure, WSCJTC will release the requested document(s) on the date specified. Bidder’s failure properly to identify exempted or sensitive information and timely respond after notice of request for public disclosure has been given shall be deemed a waiver by Bidder of any claim that such materials are exempt or protected from disclosure.

6.2. SMALL & DIVERSE BUSINESSES. WSCJTC, in accordance with Washington law, encourages small and diverse businesses to compete for and participate in state procurements as contractors and as subcontractors to awarded Bidders. See, e.g., RCW 39.19 (OMWBE certified businesses); RCW 43.60A.200 (WDVA certified veteran-owned businesses); and RCW 39.26.005 (Washington small businesses).

· OMWBE CERTIFICATION. Bidders may contact the Washington State Office of Minority and Women’s Business Enterprises (OMWBE) regarding information on Minority-Owned and Women-Owned certified firms, state and federal certification programs, or to become certified. OMWBE can be reached by telephone, 866-208-1064, or through their website at OMWBE. OMWBE-Certified firms may provide their certification information on Exhibit A-2 – Bidder’s Profile.

· WDVA CERTIFICATION. Bidders may contact the Washington State Department of Veterans’ Affairs (WDVA) for information regarding Certified Veteran-Owned businesses or to become a Certified Veteran-Owned Business. The WDVA can be reached by telephone, (360) 725-2169, or through their website at WDVA. The qualification requirements to be a Certified Veteran-Owned Business are set forth in Exhibit A – Bidder’s Certification.

· WASHINGTON SMALL BUSINESSES. If you qualify as a Washington Small Business, identify yourself as such in WEBS. Call WEBS Customer Service at 360-902-7400. The qualification requirements to self-certify as a Washington Small Business are set forth in Exhibit A– Bidder’s Certification.

6.3. WEBS REGISTRATION. Individuals and firms interested in state contracting opportunities with WSCJTC or any state agency must register for competitive solicitation notices at the Washington Electronic Business Solution (WEBS) at this link included: WEBS. Note: There is no cost to register on WEBS.

6.4. NONDISCRIMINATION.

1. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement.

1. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).

1. Default. Notwithstanding any provision to the contrary, WSCJTC may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until WSCJTC receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), WSCJTC may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement.

Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. WSCJTC shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe WSCJTC for default under this provision.

INCLUDED EXHIBITS

Exhibit A – Bidder’s Certification:

Note: As set forth above, Bidder must complete, sign, and return the Exhibit A – Bidder’s Certification to WSCJTC.

EXHIBIT B - QUALIFICATIONS:

Note: As set forth above, Bidder must complete and return Exhibit B – Qualifications to Washington State WSCJTC.

EXHIBIT C – SAMPLE CONTRACT:

EXHIBIT D – HVAC PLAN PERMIT

SEE ATTACHMENT POSTED AS PDF WITH THIS RFQQ

REQUEST FOR QUALIFICATIONS NO. TARGETRANGEFY27 PAGE 1

(Rev 2023-05-01) image2.emf

Exhibit A - Bidders Cert 2026.docx

WASHINGTON STATE CRIMINAL JUSTICE TRAINING COMMISSION (WSCJTC)

Exhibit A – Bidder’s Certification

COMPETITIVE SOLICITATION:

No. _______ – __________

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief that the following Bidder information and Bidder certifications (collectively, “Bidder’s Certification”) are true, complete, correct, and made in good faith:

BIDDER INFORMATION

Bidders must provide Bidder information for Items A – I below.

ITEM A

Type/print Bidder’s full legal name.

Note:

· If Bidder is a sole proprietor (see Item C, below), Bidder’s legal name is the name of the individual person who is doing business as a sole proprietor – e.g., Lynn A. Smith, a sole proprietor.

· If Bidder is an Entity/Organization (see Item C, below), Bidder’s name must match Bidder’s Entity/Organization name as filed in the state where the entity is formed and with the Washington Secretary of State – e.g., Innovative Supply, LLC, a Washington limited liability company.

Bidder’s Name:

ITEM B

Type/print the address for Bidder’s principal office/place of business.

Note: Bidder’s principal office or principal place of business is the Bidder’s headquarters where business decisions are made and the location for the Bidder’s books and records as well as the Bidder’s senior management personnel.

· If Bidder is a sole proprietor (see Item C, below), Bidder’s address for its principal office/place of business typically will be the same address stated by Bidder on its U.S. Internal Revenue Service tax return.

· If Bidder is an Entity/Organization (see Item C, below), Bidder’s address for its principal office/place of business must match Bidder’s address for its principal office/place of business as filed in the state where the entity is formed and as filed with the Washington Secretary of State.

Bidder’s Address:

ITEM C

Corporation:

☐Domestic

☐Foreign

Bidder’s Business Entity / Organization Type:

Check appropriate box

Limited Liability Company (LLC):

☐Domestic

☐Foreign

Limited Liability Partnership (LLP):

☐Domestic

☐Foreign

Sole Proprietorship*:

General Partnership:

*If you are a Bidder who operates a business on your own, you automatically are a sole proprietor unless you have formed a separate business entity (e.g., corporation, LLC, LLP) and lawfully registered the same. A sole proprietorship is an unincorporated business owned and run by one individual or married couple alone with no distinction between the business and the owner. It is not a separate legal entity. It simply refers to a person who owns the business and is personally responsible for its debts and who pays personal income taxes on profits earned from the business.

If Bidder is a corporation, LLC, or LLP, Bidder must check the applicable box for the entity – i.e., ‘domestic’ or ‘foreign.’ An entity is a domestic entity if it was organized under Washington law. If the entity was organized elsewhere, it is a foreign entity. The entity’s organizational documents and filings with the Washington Secretary of State will state whether the entity is domestic or foreign.

ITEM D

Type/print the state where Bidder’s entity (e.g., corporation, LLC, LLP) is formed.

· If Bidder is a sole proprietorship (see Item C, above), type/print ‘N/A.’

· If Bidder is an entity (see Item C, above), type/print ‘Washington’ if the corporation, LLC, or LLP is domestic or the name of the applicable state if foreign (i.e., a state other than Washington).

State of Formation for Bidder’s Business Entity:

ITEM E

State whether Bidder has been doing business under another name during the five-year time period prior to the posting date of this Competitive Solicitation:

Check applicable box.

Bidder Doing Business Under Another Name:

☐ Bidder has NOT done business under another name

☐ Bidder HAS done business under another name*

*If Bidder HAS done business under another name, provide the business name(s) and address(es):

Business Name: ___________________________________

Address: ___________________________________

ITEM F

Does Bidder have a Registration Number/Unified Business Identifier (“UBI”) Number issued by the State of Washington*?

*UBI Numbers are issued by either the Washington Secretary of State (for out of state businesses) or the Washington State Department of Revenue (for Washington businesses) Check applicable box.

Yes |_| No |_|

If yes, provide Bidder’s nine-digit UBI Number: ___ ___ ___

If no, state whether Bidder promptly will obtain a UBI Number if Bidder is designated as an Apparent Successful Bidder:

Yes |_| No |_|

Note: To be eligible for a Contract award, Bidders must have a UBI Number prior to Contract Award.

Bidder’s UBI Number:

ITEM G

Type/print Bidder’s Taxpayer Identification Number* (“TIN”).

*Bidder’s TIN will be either a number issued by the U.S. Internal Revenue Service (e.g., Employer Identification Number, Federal Tax Identification Number) or a number issued by the U.S. Social Security Administration (i.e., Bidder’s Social Security Number (“SSN”)). If Bidder’s TIN is a SSN, do NOT provide the SSN; simply state ‘TIN is Bidder’s SSN.’

Bidder’s Taxpayer Identification Number:

ITEM H

Is Bidder registered in Washington’s Electronic Business Solution (WEBS)?

Check applicable box.

Yes |_| No |_|

If yes, Bidder must ensure that Bidder’s WEBS information is correct prior to submitting a Bid.

If no, state whether Bidder will register in WEBS if designated as an Apparent Successful Bidder:

Yes |_| No |_|

Note: To be eligible for a Contract award, Bidders must register in WEBS prior to Contract Award.

WEBS Registration:

ITEM I

In the event that WSCJTC needs to contact Bidder for purposes of bid clarification, Bidder designates the following person as Bidder’s authorized representative:

Type/print contact information for Bidder’s authorized representative.

Name:

Email:

Phone:

Bidder Contact for Bid Clarification:

Bidders must provide the information identified in the table below which will be used by WSCJTC if Bidder is awarded a Contract:

BIDDER’S

INFORMATION TO BE PROVIDED BY BIDDER

Designated Contract Administrator:

Name:

Contact Information for Legal Notices:

Bidder name:

Attn:

Address:

City/State/Zip:

Contract Signature Authority:

If Bidder is awarded a Contract, the following individual will sign the Contract on behalf of Bidder:

Name:

Title:

BIDDER CERTIFICATIONS

1. UNDERSTANDING. Bidder certifies that Bidder has read, thoroughly examined, and fully understands all of the provisions in the above-referenced Competitive…