RFQ SW L Rocky Fork East End Overlook Deck Replacement.pdf

Rev. 6/3/22

Needed Service or Supply: Qty 1 Rocky Fork East End Overlook Deck Replacement

Ordering Location and Address: Rocky Fork State Park 6451 Lucas Lane Hillsboro, OH 45133

Project Background: These Renovations are needed for upgrading the building to modern standards, it was constructed in the late 60’s and it used for larger group events e.g. weddings, school or family reunions, business events. The upgrades are needed to make its amenities more reliable and accessible.

Specifications/Scope of Work:

Qty 1 Rocky Fork East End Overlook Deck Replacement

New Joists Treated 2 X 6 Decking Replace bench seating and handrail as it was Restrict access only to those renting the facility Emergency exit gate on side near the kitchen

Delivery: Rocky Fork State Park East End Overlook 6451 Lucas Lane Hillsboro, OH 45133

Cory.Cover@dnr.ohio.gov Office 937-393-4284 Cell 513-515-7853 or Michael.Robinson@dnr.ohio.gov Cell 937-403-1486

Completion/Delivery Date: Prior to May 31, 2025.

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are REQUIRED to visit. Site can be visited Mon-Fri 8am-3:30pm or by appointment to ensure staff is available call 937-393-4284 to schedule.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award

For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement)

Origin-DNR-N06

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.