Request for Qualifications

Surety Bond Agencies and Brokers - Contractor Resource List

CTCLUSI Planning Department | Five-County Service Area

RFQ- Surety Bond Agencies and Brokers-Contractor Resource List Page 1 | 3

Issue Date: September 23, 2026 Proposal Due Date: by 5 pm on October 30, 2026 Submit Electronic Proposals To: procurement@ctclusi.org

Questions or requests for clarification regarding this RFQ shall be submitted by email to Joshua Timmerman procurement@ctclusi.org no later than 5pm on October 21, 2026.

Responses that materially affect the RFQ, Scope of Work, proposal requirements, or other solicitation requirements may be issued to all prospective Proposers by written Addendum.

1. RFQ Overview

1.1 Invitation

The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) invite qualified surety bond agencies and brokers to submit qualifications for inclusion on a nonexclusive Contractor Surety Bonding Resource List. CTCLUSI intends to provide this list to contractors and prospective contractors that may need assistance obtaining bid, payment, performance, maintenance, license, permit, or other bonds required for projects involving CTCLUSI and its Tribal entities.

1.2 Qualifications Method

Respondents should demonstrate experience assisting construction contractors with surety bonding, access to financially responsible surety carriers, knowledge of applicable bonding requirements, and the ability to provide timely and responsive services. CTCLUSI is particularly interested in firms experienced in working with Tribal governments, Tribal enterprises, public works projects, federally funded projects, and small, emerging, Tribal-owned, minority-owned, or women-owned businesses.

Each response should include:

1. Agency or brokerage name, address, and primary contact information.

1. States and geographic areas served.

1. Current licensing information.

1. Types of surety bonds available.

1. Surety carriers represented or accessed.

1. Typical single-project and aggregate bonding capacity.

1. Experience working with Tribal governments, Tribal entities, and public-sector projects.

1. Experience assisting small or emerging contractors in establishing or increasing bonding capacity.

1. General underwriting requirements and documentation typically required from contractors.

1. Electronic bond issuance capabilities.

1. Description of fees, commissions, or other costs that may be charged to contractors.

1. Proof of appropriate insurance coverage.

1. Disclosure of any regulatory action, suspension, debarment, or material litigation related to the firm’s bonding services.

1.3 Qualifications Schedule

CTCLUSI may revise this schedule by written addendum. Dates are estimates unless expressly identified as deadlines.

3. Project Purpose and Objectives

CTCLUSI will review submissions for completeness, relevant experience, professional qualifications, carrier access, service capabilities, and demonstrated ability to assist contractors with bonding requirements. Qualified respondents may be included on the resource list at CTCLUSI’s discretion. CTCLUSI may verify licenses, references, carrier relationships, and other information submitted by a respondent.

This RFQ is intended solely to develop a resource list for contractors. It is not a solicitation for CTCLUSI to purchase bonding services and will not result in an exclusive contract or guarantee of work. Inclusion on the resource list does not constitute an endorsement, certification, prequalification, or approval of a firm by CTCLUSI.

Contractors are solely responsible for selecting a surety bond agency or broker, evaluating its qualifications and services, negotiating fees, and obtaining all required bonds. Each bond remains subject to the underwriting requirements and approval of the issuing surety company. CTCLUSI makes no representation or warranty concerning a listed firm’s services, pricing, availability, financial condition, or ability to obtain bonding for any contractor.

CTCLUSI reserves the right to accept or reject any submission, request additional information, add or remove firms from the resource list, and periodically update or reissue the list when determined to be in CTCLUSI’s best interest.

4. Solicitation

Proposal Costs. CTCLUSI is not liable for any cost incurred in preparing, submitting, presenting, clarifying, or negotiating a proposal.

Confidentiality of Tribal Information. All nonpublic CTCLUSI information must be protected and used only for this procurement. Proposers must identify any information they believe to be proprietary; CTCLUSI does not guarantee confidential treatment merely because material is marked confidential.

Tribal Sovereignty. Nothing in this RFP, the procurement process, or any resulting contract constitutes or may be construed as a waiver of CTCLUSI's sovereign immunity, rights, privileges, jurisdiction, or authority. Any waiver must be expressly authorized in writing by the appropriate CTCLUSI governing body.

Conflicts and Ethics. The proposer must disclose actual, potential, or apparent conflicts of interest and any financial, organizational, familial, or other relationship that could affect impartiality. The selected consultant must comply with applicable CTCLUSI ethics and conflict requirements.

Non-Collusion. By submitting a proposal, the proposer certifies that the proposal was independently prepared without collusion, price fixing, or an agreement that restrains competition.

Suspension and Debarment. If federal funds are used, the selected consultant and applicable principals and subcontractors must not be suspended, debarred, or otherwise excluded from participation in covered transactions. CTCLUSI may verify eligibility through SAM.gov or other appropriate sources.

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