RFQ - State Fair Promotional Items - Revised.pdf

ILLINOIS STATE BOARD OF EDUCATION RFQ-B- Nutrition - Promotional

- State Fair 2026 (1).docx

REQUEST FOR QUOTE (RFQ)

For Questions please contact: Ally Cooper at acooper@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

RFQ Specifications:

The Illinois State Board of Education (ISBE) is seeking a vendor to provide:

We are seeking an experienced business to print promotional and educational items for School Nutrition related events. The quote must include the item# or photo of the exact item being quoted. All promotional items will need personalized with ISBE’s contact information and/or our logo, see product description document for examples and full requirements. Final products must arrive at the Illinois State Board of Education no later than July 16, 2026.

Below are the items that we are looking to purchase. See product descriptions document for examples and full requirements.

1) Magnetic Chip Clips. Apple shaped chip clips with attached magnet with full color logo. Amount:

2) Stress Ball – Farmer/Produce Truck with full color logo. Amount: 4000

3) Stress Ball – 250th Anniversary USDA Map with full color logo. Amount: 4000

4) Hot/Cold Packs – apple shaped, reusable hot/cold packs – red with white logo. Amount: 8000

5) Foldable measuring spoons – prefer gray with blue, 4 pc. Silicone measuring spoon set with full color logo. Amount: 8000

Effective Dates:

The term of this contract will be from: Upon execution- July 16,2026.

Insurance:

Vendor shall, at all times during the Term of this Contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additional insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law; (d) a Professional Liability Insurance Policy with a limit of liability not less than $1,000,000 for each claim, and not less than $1,000,000 in the aggregate on an annual basis, for errors, omissions or negligent acts arising out of the performance of (or the failure to perform) professional services hereunder such as, but not limited to: systems analysis, system design, programming, data processing, consulting, system integration and information services. The Professional Liability coverage shall include contractual liability coverage in support of the Vendor’s indemnification agreements in favor of ISBE, shall be written on a “claims made” basis and must be maintained for a period of not less than three (3) years following the date of final payment to the Vendor for all such Services.

The Vendor shall cause all of its subcontractors to purchase and maintain insurance coverages identical to those required of the Vendor hereunder. Insurance shall not limit Vendor’s obligation to indemnify, defend or settle any claims.

mailto:acooper@isbe.net

ILLINOIS STATE BOARD OF EDUCATION RFQ-B- Nutrition - Promotional

- State Fair 2026 (1).docx

REQUEST FOR QUOTE (RFQ)

For Questions please contact: Ally Cooper at acooper@isbe.net Telephone: 217-782-3096 or Fax 217-557-5839

Upon execution of this Agreement, the Contractor shall provide a copy of certificate of insurance evidencing the coverage described in this Section. The policy specified above shall be placed with an insurance company reasonably acceptable to ISBE.

Quotes Must Include:

Quotes must include photos, item numbers or links of the quoted item with prices that include all costs associated with set-up, printing and shipping costs.

Notes to Vendor:

• All quoted prices must be valid for 30 days from date of submission. All prices must include all charges.

• No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

• ISBE reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

• Vendors are encouraged to register as a Small Business with the State of Illinois

• If you have questions about State of Illinois purchasing procedure, policy or payment please contact ISBE contact located below before placing your quote for consideration.

• Vendor may attach separate page describing its bid.

mailto:acooper@isbe.net