RFQ Specs.pdf
PDF 73 KB Posted
- Attached to
- ITE001- Desk Top Scanner
- Solicitation number
- BD-26-1019-DCP03-OFA04-128969
- Issued by
- Massachusetts
About this file
This is a Request for Quote issued by the Massachusetts Division of Capital Asset Management & Maintenance (DCAMM) for the purchase of a high-speed desktop scanner. The solicitation seeks proposals for a single scanner unit capable of high-volume document digitization with mixed document batch processing and optical character recognition (OCR) functionality integrated with document management systems. The scanner must meet specified performance standards including a minimum of 60 pages per minute single-pass duplex scanning capability, a daily duty cycle minimum of 4,000 pages, and support for mixed document sizes with automatic double-feed detection and skew correction. Proposals must be received by May 6 at 1:00 PM via COMMBUYS.
The technical specifications require an optical resolution of at least 600 dpi with output formats including searchable PDF, TIFF, and JPEG, along with features such as auto crop, de-skew, blank page removal, and background cleanup. Connectivity requirements include USB 3.0 as mandatory with Ethernet preferred and Wi-Fi optional. The scanner must operate with TWAIN and ISIS drivers, include dedicated scanning software with OCR capability, and support scan-to-network, email, and cloud functionality. Vendors must provide datasheets, warranty details, and total pricing including parts and labor for one year of on-site support with next business day response time, along with an optional pricing tier for preventative maintenance twice annually. A minimum one-year warranty is required with three years including advanced replacement preferred. Vendors must complete a response form including company name, contact information, signature, and pricing.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ITE001 Request for Quote Division of Capital Asset Management & Maintenance (DCAMM)
One Ashburton Place, 15th Floor, Boston, MA 02108 Desktop High-Speed Scanner – Technical Specifications
1. Intended Use High-volume document digitization, mixed document batches, OCR/searchable PDFs, and integration with document management systems.
2. Performance Requirements Preferred ≥ 60 ppm / 120 ipm. Daily duty cycle minimum 4,000 pages; preferred 8,000–10,000+ pages. Single-pass duplex required.
3. Document Handling ADF minimum 50 sheets; preferred 80–100 sheets. Supports mixed sizes.
Includes double-feed detection and skew correction.
4. Image Quality Optical resolution ≥ 600 dpi. Outputs: PDF (searchable), TIFF, JPEG. Features include auto crop, de-skew, blank page removal, and background cleanup.
5. Connectivity USB 3.0 required. Ethernet preferred. Wi-Fi optional.
6. Software & Integration TWAIN and ISIS drivers required. OCR included. Scan to network, email, and cloud. The scanner should come with its own dedicated software, not just adobe.
7. User Interface Buttons or touchscreen with programmable scan jobs and status indicators.
8. Physical & Environmental Compact desktop size, ≤15 lbs preferred, low noise, energy efficient.
9. Reliability & Maintenance Rollers rated ≥100,000 scans. Easy maintenance access. Vendor to specify
MTBF.
10.Warranty & Support Minimum 1-year warranty; preferred 3-year with advanced replacement.
11.Optional Features On-device OCR, scan-to-USB, batch separation, and long document mode.
12.Vendor Response Requirements
Provide datasheets, warranty details, and total cost.
To include parts & labor for 1 year- on-site support with response time:
next business day.
Please include option for preventative maintenance 2 x per year
Vendor Name
Contact Name Phone Number
Signature
Pricing Response
Additional Info:
File details come from the government source that posted it. Updated .