RFQ SP3300-20-Q-0044.pdf

SOLICITATION RFQ SP3300-20-Q-0044 Page 1 of 32

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13.5 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is SP3300-20-Q-0044.

2. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-05 effective 27 February 2020, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20200114 (effective 14 January 2020) edition, and Defense Logistics Acquisition Directive (DLAD) current to Revision 5 and PROCLTR 20-04 (Revised 23 March 2020). The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 1.

DFARS: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 2.

DLAD: http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

3. This Request for Quote is issued to establish a combined Firm Fixed Price (FFP) and Time-and-Materials (T&M) contract for a contractor to provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Scheduled Preventive Maintenance (PM) and on call Unscheduled Corrective Maintenance (CM) for Automated Storage and Retrieval System (ASRS) Equipment located at DLA Maritime Portsmouth, which resides on the Portsmouth Naval Shipyard, Kittery, ME.

4. The following Attachments apply to solicitation SP3300-20-Q-0044:

a) Performance Work Statements: Scheduled PM and Unscheduled CM shall be performed in accordance with the Performance Work Statement (PWS) included as Attachment 1 and the Guidance for Contractors working/conducting business at DLA Maritime Portsmouth included as Attachment 2 to this solicitation. A detailed list of the ASRS Equipment for which maintenance services are required is included in the PWS.

b) Wage Determination: Service Contract Act Wage Determination No. 2015- 4011 Revision No. 12 dated 12/23/2019 applies to this acquisition and will be incorporated into the resulting contract. A copy of the Wage Determination is included with this solicitation as Attachment 3.

c) Quality Action Surveillance Plan: The Quality Action Surveillance Plan (QASP), the Government's acceptance and inspection program for performance requirements, applies to this acquisition and will be incorporated into the resulting contract. A copy of the QASP (which includes the Contract Oversight Surveillance Report/COSR) is included with this solicitation as Attachment 4.

d) Schedule of Supplies/Services: Scheduled PM shall be performed on a Quarterly or Semi-Annual basis as shown on the Schedule of Supplies/Services included as Attachment 5 to this solicitation (also refer to paragraph 8 of this solicitation regarding the Schedule of Supplies/Services).

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 https://www.ecfr.gov/cgi-bin/ECFR?page=browse http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

SOLICITATION RFQ SP3300-20-Q-0044 Page 2 of 32

e) Past Performance References: Offerors shall submit Past Performance Information for evaluation purposes on the Past Performance References form included as Attachment 6 to this solicitation.

5. The contractor shall also provide Contractor Manpower Reporting on an Annual basis as described in paragraph 6.0 of the Performance Work Statement.

6. This solicitation is Unrestricted. The Product Service Code (PSC) for this acquisition is J039 (Maintenance and Repair of Materials Handling Equipment), and the North American Industry Classification System (NAICS) code is 811310 (Commercial and Industrial Machinery and Equipment – except Automotive and Electronic – Repair and Maintenance) with a size standard of $8,000,000.00.

7. This requirement consists of a Base Year and Two (2) Option Years, with estimated Periods of Performance as follows:

Base Year (CLINS 0001-0006) – from 07/01/2020 to 06/30/2021 Option Year 1 (CLINS 1001-1006) – from 07/01/2021 to 06/30/2022 Option Year 2 (CLINS 2001 - 2006) – from 07/01/2022 to 06/30/2023

8. The Schedule of Supplies/Services for this procurement is included as Attachment 5 to this solicitation.

Offerors shall quote: a) Firm Fixed Unit Prices for Preventive Maintenance of the ASRS Equipment (CLINS 0001, 0002, 1001, 1002, 2001, and 2002); and b) Hourly Labor Rates for Corrective Maintenance of the ASRS Equipment (CLINS 0004, 1004, and 2004).

Offerors shall not provide quotes for Replacement Parts (CLINS 0005, 1005, and 2005) or Travel reimbursement (CLINS 0006, 1006, and 2006) as a level of funding will be provided on a Ceiling/Not-to-Exceed basis for these purposes. Offerors also shall not provide quotes for the Annual Contractor Manpower Reporting (CLINS 0003, 1003, and 2003) as this is a Not Separately Priced (NSP) line item.

9. A technical package is required from all offerors and must be provided with the quotes. Please pay special attention to the Quote Submission Instructions starting on page 8. The instructions identify various items of documentation to submit with offeror quotes. The Evaluation Criteria starting on page 12 explains how offeror’s quotes will be evaluated for award purposes.

10. Insurance: Reference FAR Clause 52.228-5 Insurance – Work on a Government Installation included in this solicitation. The minimum amount/kind of insurance required is shown below:

- Workers’ Compensation and Employer’s Liability - $100,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers).

- General Liability - $500,000 per occurrence

SOLICITATION RFQ SP3300-20-Q-0044 Page 3 of 32

- Automobile Liability – Property damage $20,000 per occurrence, Bodily injury $200,000 per person and $500,000 per occurrence.

When requested by the Contracting Officer, the contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

11. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

12. System for Award Management: IAW FAR 4.1102(a), offerors are required to be registered in the System for Award Management (SAM) database at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Refer to DFARS 204.1103 for helpful information on navigation and data entry in the SAM database. Registration may be done on line at:

www.acquisition.gov or www.sam.gov.

13. Invoicing and Payment: Invoices shall be submitted through Wide Area WorkFlow (WAWF). The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via

WAWF.

14. Questions regarding this solicitation must be submitted by email to the Contract Specialist, Dan Herring, at daniel.herring@dla.mil. Questions must be received by 4:00 PM Eastern time on April 16, 2020. Questions received after this date and time may not receive a response. Answers to questions will be posted to the beta.SAM.gov website via an amendment to the solicitation. No information concerning this solicitation will be provided in response to telephone calls.

15. Offerors responding to this announcement shall submit their quotations via email to daniel.herring@dla.mil. All quotes must be received by May 4, 2020 at 4:00 PM Eastern time to be considered for award.

16. The following FAR, DFARS and DLAD provisions apply to this acquisition:

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(DEVIATION 2018-O0018) (Oct 2018)

Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision:

(d) product samples, (e) multiple offers, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation.

Addenda to 52.212-1; paragraph (c) period for acceptance of offers, this paragraph is tailored to read as follows “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors – Commercial Items and are incorporated by reference:

http://www.acquisition.gov/ http://www.sam.gov/ https://wawf.eb.mil/ mailto:daniel.herring@dla.mil mailto:daniel.herring@dla.mil

SOLICITATION RFQ SP3300-20-Q-0044 Page 4 of 32

FAR 52.203-18 – Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (Jan 2017) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.204-17 Ownership or Control of Offeror (Jul 2016) FAR 52.204-20 Predecessor of Offeror (Jul 2016) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation (Dec 2019) FAR 52.209-2 Prohibition On Contracting With Inverted Domestic Corporations— Representation (Nov 2015) FAR 52.217-5 Evaluation of Options (Jul 1990) FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) FAR 52.222-25 Affirmative Action Compliance (Apr 1984) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Aug 2018) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012) DFARS 252.215-7008 Only One Offer (JUL 2019) DFARS 252.225-7974 Representation Regarding Business Operations with the Maduro Regime (Deviation 2020-O0005) (FEB 2020)

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors – Commercial Items and are incorporated in full text:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2007)

(a) Definitions. As used in this provision-“Lobbying contact” has the meaning provided at 2 U.S.C. 1602(8). The terms “agency,” “influencing or attempting to influence,” “officer or employee of an agency,” “person,” “reasonable compensation,” and “regularly employed” are defined in the FAR clause of this solicitation entitled “Limitation on Payments to Influence Certain Federal Transactions” (52.203-12).

(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled “Limitation on Payments to Influence Certain Federal Transactions” (52.203-12) are hereby incorporated by reference in this provision.

(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall

SOLICITATION RFQ SP3300-20-Q-0044 Page 5 of 32 complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(e) Penalty. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352.Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

(End of provision)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

SOLICITATION RFQ SP3300-20-Q-0044 Page 6 of 32

FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Oct 2010) with Alternate IV (Oct 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices at which the same item or service, or similar items or services, have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Provision)

FAR 52.216-1 -- Type of Contract (Apr 1984)

The Government contemplates award of a Combined Firm Fixed Price and Time and Materials type contract resulting from this solicitation.

(End of Provision)

FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition (Feb 2007)

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by-

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates of the offeror under a common control.

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

DLA DISTRIBUTION, ATTN: JENNIFER D. FASTING, CONTRACTING OFFICER,

ACQUISTION OPERATIONS (J7), 430 MIFFLIN AVE, SUITE 3102A, NEW

CUMBERLAND, PA 17070-5008.

SOLICITATION RFQ SP3300-20-Q-0044 Page 7 of 32

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 1.

DFARS: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 2.

DLAD: http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

DLAD 52.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE

RESOLUTION (Dec 2016)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

17. QUOTE SUBMISSION INSTRUCTIONS

a. This acquisition is solicited in accordance with FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and will include the https://www.ecfr.gov/cgi-bin/ECFR?page=browse

SOLICITATION RFQ SP3300-20-Q-0044 Page 8 of 32 applicable provisions/clauses for commercial acquisitions IAW FAR Part 12 – Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items.

b. Questions regarding this solicitation shall be submitted by electronic mail (email) to the Contract Specialist, Dan Herring at daniel.herring@dla.mil, Subject: SP3300-20-Q- 0044. Solicitation Question(s) must be received by 4:00 PM Eastern Time on April 16, 2020. Answers to questions will be posted to the beta.SAM.gov website via an amendment to the solicitation.

c. All quotes must be received electronically via email at daniel.herring@dla.mil by 4:00 PM Eastern Time on May 4, 2020 to be considered for award. Facsimile and hard copy submissions of quotes will not be accepted.

d. Quotes shall be submitted in three separate files (electronically) and shall include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

QUOTES MUST HAVE THIS STATEMENT IN THE FOOTER OR HEADER OF EACH

PAGE: “SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 and For Official Use Only”

ORGANIZATION:

The Offeror shall submit its quote in the English language in three (3) separate files as follows:

File I: Price Quote (Electronic File):

File II: Technical Capability and Past Performance (Electronic File) File III: Administrative Matters (Electronic File)

The titles and contents for each file to be submitted are defined below. A Table of Contents for File II and File III is required.

File I: Price Quote:

1. Complete Attachment 5 Schedule of Supplies/Services for base year and two (2) option years. Prices must be rounded to two decimal points. NOTES: Offeror is to complete the Unit Price column for each contract year. There are established ceiling prices of $60,000.00 for CLIN X005 and $15,000.00 for CLIN X006, so no unit prices are required. CLIN X003 is Not Separately Priced so no unit price is required.

File II: Technical Capability and Past Performance (Electronic File)

FACTOR 1 - TECHNICAL CAPABILITY

Management Plan: The offeror shall provide a detailed Management Plan that addresses the following requirements:

A) Describe how you intend to maintain and repair the ASRS equipment shown on the Equipment List in accordance with manufacturers’ recommendations and/or

SOLICITATION RFQ SP3300-20-Q-0044 Page 9 of 32 manufacturers’ maintenance manuals as described in Section 1.0 of the Performance Work Statement (PWS).

B) Describe in detail the tools and test equipment you will use in order to provide quality services as described in Sections 1.0 and 2.0 of the PWS.

C) Describe how you will complete tasks in accordance with the timeframes required in the PWS.

Staffing Plan: The offeror shall describe its proposed staffing plan, to include the number and types of technical and management personnel who will perform on the contract, their capabilities, technical certifications, and experience.

The technical quote shall not contain any reference to price.

FACTOR 2 - PAST PERFORMANCE

Past performance information is used in determining the level of confidence the Government has for successful performance based upon the Offeror’s actions under previously awarded, recent and relevant contracts.

In order to be compliant with this factor the Offeror shall provide the following:

1) A narrative synopsis that shall describe the Offeror’s background, knowledge and experience related to performing Preventive and Corrective Maintenance of Automated Storage and Retrieval System (ASRS) Equipment. Of particular emphasis is performance that was executed in accordance with the same or similar scope and magnitude that is described in the PWS.

2) The Offeror must demonstrate through past performance an ability to perform the work described in the solicitation. The Government recommends submission of at least three (3) recent and relevant contracts, but will evaluate any and all submitted contract past performance information which demonstrates they have successfully executed contracts of similar scope and magnitude within the past five (5) years. Offerors shall submit past performance information utilizing Attachment 6 - Past Performance References. If subcontractor experience is provided as part of the most relevant contracts provided at Attachment 6, it will be given weight relative to the percentage of effort being provided by that particular subcontractor. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the contract occurred. Recent contracts are defined as any contract under which any performance, delivery, or corrective action has occurred within the following time standards: five (5) years prior to this RFQ issuance date, regardless of the award date.

SOLICITATION RFQ SP3300-20-Q-0044 Page 10 of 32

The Government shall only consider recent, relevant past performance data. To be considered relevant, the Offeror must demonstrate past execution of similar contracts in terms of scope, complexity, technology, magnitude of effort, and schedule.

Offerors shall provide the information for EACH recent and relevant contract it submits for itself or its subcontractor utilizing the form provided in Attachment 6 - Past Performance References. (A copy of Attachment 6 shall be completed for each contract reference.)

The Government recommends that Offerors and subcontractors limit references to those involving its performance as a prime or first tier subcontractor only. If the work was performed as a subcontractor, provide the name of the prime contractor on line 7 and prime contractor POC information on lines 21-23 of Attachment 6.

3) Adverse Past Performance. Offerors shall provide the following information for all recent and relevant contracts, including the recent and relevant contracts provided above under Attachment 6, which encountered any performance problems. There is no page limit.

a. Offeror did not meet original schedule or technical performance requirements. Provide information on problem(s) encountered, the Offerors corrective action(s), and describe the extent to which the corrective action was successful.

b. Offeror received Cure Notice(s) or Show Cause Letter(s). Provide a description of corrective action and the extent to which the corrective action was successful. Offerors shall provide a copy of any cure notice or show cause letter.

c. Contract was terminated. Identify the type of termination, reason for termination, and date of termination.

4) In a separate narrative, Offerors may describe any quality awards or certifications that indicate technical excellence in the service requested. Examples of such awards or certifications include, the Malcolm Baldridge National Quality Award, other Government quality awards, and private sector awards or certifications (e.g., the automobile industries QS 9000, Semitic’s SSQA, or ANS/EIA-599). Indicate what segment of the company (division or entire company) received the award or certification and the date. If the award or certification is over three years old, present evidence the qualifications still apply.

5) If an Offeror or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information requested above: “(Insert Offeror’s name) has determined that it possesses no past performance information in accordance with the solicitation.”

The Government cannot verify or evaluate classified contracts.

(3) File III: Administrative Matters (Electronic File)

1. Signed and dated quote/cover letter with the following information: Solicitation Number, Company name, address, Contractor point of contact, telephone number, e-

SOLICITATION RFQ SP3300-20-Q-0044 Page 11 of 32 mail address, Contractor DUNS Number, and Commercial and Government Entity (CAGE) Code.

2. Completed certifications and representations located at FAR 52.212-3 (Dec 2019) OR offeror statement indicating that said certifications and representations are current and located in the System for Award Management (SAM) database at http://www.sam.gov.

3. Signed Standard Form 30, Amendment of Solicitation/Modification of Contract for all amendments, if applicable.

18. Addenda FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this solicitation to the offeror, which meets or exceeds the acceptability standards for the non-price factors, with the lowest evaluated price, inclusive of options, which is deemed responsible in accordance with the Federal Acquisition Regulations (FAR), and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, completion of representations and certifications, and all other requirements of this solicitation.

The award decision process is being conducted under FAR Part 12 and FAR Part 13.5, wherein the Contracting Officer is permitted to have substantive communications with individual contractors about their quotes without being subject to the policies and procedures of FAR Part 15, and without engaging in "discussions" or "negotiations" under FAR Part 15.

The Government reserves the right to evaluate quotes and may seek to make an award without asking for revised quotes or entering substantive communication. Accordingly, contractors are encouraged to provide their most realistic and competitive terms with their initial quotes. The Government reserves the right to make a final determination whether a quote is acceptable or unacceptable solely on the basis of the information submitted and proceed without requesting additional information.

The following non-price factors shall be used to evaluate quotes:

Factor 1: Technical Capability Factor 2: Past Performance

FACTOR 1: TECHNICAL CAPABILITY

The Offeror’s quote will be evaluated as follows:

A. Management Plan: The management plan (including tools/test equipment and tasks) submitted by the offeror will be compared with the manufacturers’ recommendations to ensure/confirm that the plan for ASRS maintenance will result in successful performance of ASRS maintenance.

B. Staffing Plan: The staffing plan submitted by the offeror will be reviewed to ensure/confirm that it will allow the offeror to successfully meet the contract requirements.

http://www.sam.gov/

SOLICITATION RFQ SP3300-20-Q-0044 Page 12 of 32

The Government will rate the Offeror’s Technical Capability as follows:

Acceptable: Meets the requirements of the solicitation.

Unacceptable: Does not meet the requirements of the solicitation.

If an offeror has been determined to have Acceptable Technical Capability, its quote will then be evaluated for Past Performance.

FACTOR 2: PAST PERFORMANCE

The Government evaluates past performance information as a predictor of future contract performance. The Government will determine whether the Offeror’s past performance is acceptable or unacceptable based on the demonstrated record of recent and relevant performance.

It is the responsibility of the Offeror to provide complete past performance information and thorough explanations as required by Quote Submission Instructions. The Government may use any of the following information as it evaluates an Offeror’s past performance:

a) Past performance information provided by the Offeror in its quotation;

b) Past performance information obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), the Contractor Performance Assessment Reporting System (CPARS), and any other information available to determine the quality and relevance of the Offeror’s past performance.

The Government is not obligated to interview all points of contact identified by Offerors nor is the Government limited to the points of contact provided.

The Government will evaluate each reference to determine whether or not it is recent.

Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the contract occurred. Recent contracts are defined as any contract under which any performance, delivery, or corrective action has occurred within the following time standards: five years prior to this RFQ issuance date, regardless of the award date.

The Government reserves the right to consider any past performance after the solicitation closing date and prior to award.

The Government shall only consider recent, relevant past performance data. To be considered relevant, the Offeror must demonstrate past execution of similar contracts in terms of scope, complexity, technology, magnitude of effort, and schedule.

SOLICITATION RFQ SP3300-20-Q-0044 Page 13 of 32

The Government will review past performance information collected on all recent and relevant contracts to determine the quality of the Offeror’s performance. The Government will focus its review to the areas of:

1) Quality of product or service (conformance to contract requirements, specifications, and standards of good workmanship),

2) Cost control (Offeror’s effectiveness in forecasting, managing, and controlling contract cost),

3) Schedule/timeliness (completion of contract, task orders, milestones, delivery schedules, and administrative requirements),

4) Business relations (timeliness, completeness, and quality of problem identification and resolution; Offeror’s history of reasonable and cooperative behavior; customer satisfaction; timely award and management of subcontracts),

5) Management of personnel (demonstration of a commitment to the management of personnel with regard to the Offeror’s performance in selecting, retaining, supporting, and replacing, when necessary, personnel), and

6) Utilization of Small Business (whether the contractor met their small, small disadvantaged, and women owned business participation goals).

The Government shall consider the recency, relevancy, source, context of the past performance information it evaluates, general trends in performance, and demonstrated corrective actions. An adverse finding in any element, a lack of relevant data in regards to a performance issue and its resolution, or a significant achievement can become an important consideration in the evaluation process. Should the Government discover adverse past performance information to which the Offeror had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

The Government will rate Offeror’s Past Performance as follows:

Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

SOLICITATION RFQ SP3300-20-Q-0044 Page 14 of 32

PRICE QUOTE:

Quotes found to be acceptable for the non-cost factors will be evaluated for the lowest price.

In accordance with FAR 13.106-3(a), the offeror’s quote will be evaluated for fairness and reasonableness utilizing price analysis techniques. If additional information is required, the Government may require a breakdown of the price offered pursuant to provision 52.215-20.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)

19. The following FAR, DFARS and DLAD clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Oct 2018) with Alternate I (Jan 2017). The following Alt I fill-ins apply:

Paragraph (i)(1) (ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: Travel in accordance with CLINS 0006/1006/2006.

(2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0

ILLEGAL ITEMS NOT AUTHORIZED ON FEDERAL INSTALLATION

Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor’s responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions.

MANAGEMENT OF CONTRACTOR EMPLOYEES

The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement/Statement Of Work.

SOLICITATION RFQ SP3300-20-Q-0044 Page 15 of 32

The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel.

MARK CONTRACT NUMBER ON ALL CORRESPONDENCE

Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

ORGANIZATIONAL CONFLICT OF INTEREST

1. The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any statement of work or specification unless directed to do so in writing by the Contracting Officer.

2. If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

3. In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

The following clauses are Addenda to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items and are incorporated by reference:

FAR 52.203-3 Gratuities (APR 1984) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (APR 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

(MAY 2011)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

SOLICITATION RFQ SP3300-20-Q-0044 Page 16 of 32

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) FAR 52.223-10 Waste Reduction Program (May 2011) FAR 52.227-1 Authorization and Consent (DEC 2007) FAR 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR 52.242-13 Bankruptcy (JUL 1995) FAR 52.242-15 Stop-Work Order (AUG 1989) FAR 52.242-17 Government Delay of Work (Apr 1984) FAR 52.247-34 F.o.b. – Destination (Nov 1991) FAR 52.253-1 Computer Generated Forms (Jan 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sept 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sept 2013) DFARS 252.204-7000 Disclosure of Information (Oct 2016) DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7004 Level I Antiterrorism Awareness Training for Contractors (Feb 2019) DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (Oct 2016) DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) DFARS 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (May 2019) DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials – Basic (Sep 2014) DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013) DFARS 252.225-7001 Buy American and Balance of Payments Program – Basic (Dec 2017) DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017) DFARS 252.225-7012 Preference for Certain Domestic Commodities (Dec 2017) DFARS 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings (JUN 2011) DFARS 252.225-7048 Export-Controlled Items (Jun 2013) DFARS 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (APR 2019) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010 Levies on Contract Payments (Dec 2006) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013) DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991) DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012) DFARS 252.244-7000 Subcontracts for Commercial Items (Jun 2013)

SOLICITATION RFQ SP3300-20-Q-0044 Page 17 of 32

DFARS 252.247-7023 Transportation of Supplies by Sea (Feb 2019) DLAD 52.204-9000 Contractor Personnel Security Requirements (Jul 2015)

The following clauses are Addenda to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items and are incorporated in full text:

FAR 52.215-21 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Modifications (Oct 2010) with Alternate IV (Oct 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices at which the same item or service, or similar items or services, have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Clause)

FAR 52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days from the expiration date of the contract.

(End of Clause)

FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years and six (6) months (months)(years).

SOLICITATION RFQ SP3300-20-Q-0044 Page 18 of 32

(End of Clause)

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits Machinery Maintenance Mechanic – WG-10 $25.73 - $30.10

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 1.

DFARS: https://www.ecfr.gov/cgi-bin/ECFR?page=browse Select Title 48 then Chapter 2.

DLAD: http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx

(End of Clause)

DFARS 252.211-7003 Item Unique Identification and Valuation (MAR 2016)

(a) Definitions. As used in this clause—

Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

Concatenated unique item identifier means—

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code;

enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

Data matrix means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the https://www.ecfr.gov/cgi-bin/ECFR?page=browse

SOLICITATION RFQ SP3300-20-Q-0044 Page 19 of 32

Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

DoD recognized unique identification equivalent means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid__equivalents.html.

DoD item unique identification means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.

Government's unit acquisition cost means—

(1) For…